March 16, 2022
 
The School Board of District 261 met in regular session on March 16, 2022 in the Media Center of the School.  Members present:  B. Johnson, Hoff, Anderson, Rylander, C. Johnson, and Wing.  Absent: Spangler.  Also present were Superintendent/Principal Moore, Assistant Principal Lisa Otte, Renee Melby, Kandace Norby, Nicole Fedie, Marisa Baune, Tracy Westrom, Brent Clemensen, Teshia Clemenson, Lynda Skoglund, Evan Paulson, and Sam Heeter.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Rylander seconded.  MCU.
 
Recognition of Visitors:  Teshia and Brent Clemensen, and Lynda Skoglund addressed the Board on a student issue.
 
Hoff moved to approve the following consent agenda:

• Approval of February 16, 2022 minutes
• Financial Reports for February 2022
• Approval of bills:  February Handpayables: $143,092.59, February Wire Payments:  $127,328.08, and March bills: $127,007.87
• Spring Coaching Assignments:  Head Baseball-Jared Larson, Assistant Baseball-Dwight Walvatne, JrH Baseball-Cole Ellison, Head Softball-William Aufdemkamp, Assistant Softball-Meghann Downer, Co-Head Track Coach-Zachary Traphagen, Co-Head Track-Robert Bosma, Assistant Track-Adam Wagner, JrH Track-Shelee Hansen, Head Golf-Andy Peterson, JrH Golf-Tom Gronwold

• Accept the resignation of Brenda Johnson as Head Girls Basketball Coach

B. Johnson seconded.  MCU.
 
Communication/Delegations
Evan Paulson and Sam Heeter presented information on the requested Class of 2022 Senior Class Trip.  Anderson moved to approve the Senior Class Trip to the Wisconsin Dells.  Hoff seconded.  MCU.
 
Board Reports
Wing reports from Lakes Country Service Coop and Fergus Falls Special Ed Coop were available for review.
 
Assistant Principal’s Report
Ms, Otte reported on the following:

• Safety Drills
• Crisis Planning
• Girls Basketball Banquet
• Knowledge Bowl
• Snow Week
• National FFA Week
• February Elementary Assembly – Honesty is the Word
• Penny war challenge for Class of 2028 ALF Fundraiser
• Grant County Fun Fest April 30, 2022
• Arrow Adventures
• Building Leadership Team
• Professional Learning Community
• Professional Development Day March 7th
• Curriculum for Special Education
• Kindergarten Roundup April 7th
• Amazing Ashby Arrows March Award
• Parent Teacher Conferences
• MCA Prep
• Skiing Field Trip for Grades 5-12
• J Term Activities
• Book Buddies
• Upcoming Musical Production

 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• Legislative Update
• COVID-19 Update and CDC Guidance Change
• Enrollment Update
• Student/Family support connection with Lakeland Mental Health
• After School Program
• Congratulations to Winter Sports Participants
• Spring Sports
• Staffing
• Class Schedule for 2022-23
• Community Education Roundtables
• Building and Grounds Update
• Transportation Update
• School Board Recognition Week February 21st-25th

 
Kandace Norby reported on Third Grade and Arrow Adventures.
 
Marisa Baune reported on Middle School Math.
 
Discussion Items
Building Project Update including Asbestos Removal, Lead Water Testing, and Bid Dates and Timelines.
           
Action Items
Rylander made a motion to approve the 3 Year Audit Contract with Clifton Larson Allen LLC.  C. Johnson seconded.  MCU.
 
B. Johnson made a motion to approve the Class of 2029 ALF Fundraiser.  C. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  B. Johnson seconded. MCU.  Chair Wing called the meeting adjourned at 7:10 pm. 
                                                                                                         
                                                                                                            Leslie Anderson, Clerk

March 30, 2022
 
The School Board of District 261 met in special session on March 30, 2022 in the Media Center of the School.  Members present:  B. Johnson, Spangler, Hoff, Anderson, C. Johnson, and Wing.  Absent: Rylander.  Also present were Superintendent/Principal Jon Moore, Renee Melby, Ryan Breitbach, Bob Arceneau, and Peter Hoff.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  MCU.
 
Recognition of Visitors.
 
Discussion Items
Ryan Breitbach, Breitbach Construction Company, discussed the bid and award process for the Ashby School Addition.  Bid information was presented which included apparent low bids.
 
Action Items
Anderson made a motion to accept the low bids for the Ashby School Addition Project including Alternates 1 and 2.  Hoff seconded.  Member C. Johnson abstained from voting.  MC.
 
B. Johnson made a motion to accept the low bids for mechanical equipment contracts including Alternate 1.  Spangler seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Chair Wing called the meeting adjourned at 6:33 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on February 16, 2022 in the Media Center of the School.  Member present:  Hoff, B. Johnson, Rylander, Spangler, and Wing.  Absent: Anderson, C. Johnson.  Also present were Superintendent/Principal Moore, Assistant Principal Lisa Otte, Courtney Atkinson, Micaela Proels via Google Meet, Tracy Westrom, and Laraya Hammer.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of January 19, 2022 minutes
• Financial Reports for January 2022
• Approval of bills:  January Handpayables: $10,249.76, January Wire Payments:  $120,921.41, and February bills: $47.617.69
• Resignation of Denise Hansen
• Leave of Absence for Cindy Welch
• Hiring Janet Hamer, Dishwasher/Kitchen Assistant
• Hiring Nicole Bolinski as long term substitute for Middle School Math
• Hiring Danielle Passer, Paraprofessional
• Acknowledge Donations:  Ashby American Legion – Back Pack for Kids $1,200, Ronald Bomstad – Back Pack for Kids $300

Hoff seconded.  MCU.
 
Board Reports
Wing reports from Lakes Country Service Coop and Fergus Falls Special Ed Coop were available for review.
 
Assistant Principal’s Report
Ms, Otte reported on the following:

• Crisis Plan Review with Tina Lindquist, Grant County, on January 24th Workshop Day
• Safety Dog visit on January 17th
• Snow Week February 13-19
• I Love to Read Month in February
• Guest Band Visit for K-12 Students
• Super Arrow Awards
• January Elementary Assembly – Responsibility is the Word
• Building Leadership Team
• Professional Learning Community
• Empower U / REACH
• Standards Base Grading Update
• Paraprofessional Week January 24-28
• National School Counselor Week February 7-11
• Upcoming Professional Development Day March 7th

 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• Legislative Update
• Covid 19 Update, CDC Guidance Change, New District Guidance
• Enrollment Update
• Student/Family Support
• Mental Health Supports
• Staffing
• Administrative Professional Development
• School and Community Connection
• Building Project
• Kitchen Staffing
• Transportation

 
Micaela Proels reported on First Grade.
 
Courtney Atkinson reported on Kindergarten.
 
Discussion Items
Governance Agreement Grant County Child & Youth Council.
           
Building Update.
           
Action Items
Hoff made a motion to approve the Governance Agreement Grant County Child & Youth Council.  B. Johnson seconded.  MCU.
 
Spangler made a motion to approve the 2022-2023 Calendar.  Rylander seconded.  MCU.
 
Rylander made a motion to approve the 2021-2023 Support Staff Salary Schedule.  Spangler seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Chair Wing called the meeting adjourned at 7:15 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

January 10, 2022
 
The School Board of District 261 met in special session on January 10, 2022 in the Media Center of the School.  Acting Chair Dallas Rylander called the meeting to order at 6:00 PM.  Member present:  Hoff-via zoom, B. Johnson-via zoom, Rylander, and Spangler.  Absent:  Anderson, C. Johnson, Wing.  Also present were Superintendent/Principal Moore, Business Manager Renee Melby, and Tracy Westrom.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.  Rylander seconded.  MCU.
 
Recognition of Visitors.
 
Discussion Items:
Mandatory Vaccination or Testing and Face Covering Policy.
 
Action Items
Rylander made a motion to adopt Policy No. 491 Mandatory Vaccination or Testing and Face Covering.  B. Johnson seconded.  Roll call vote:  Spangler-yes, B. Johnson-yes, Hoff-yes, Rylander-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Acting Chair Rylander called the meeting adjourned at pm 6:28 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk
​
January 19, 2022
 
The School Board of District 261 met in regular session on January 19, 2022 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff-via Zoom, B. Johnson, C. Johnson-via Zoom, Rylander, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent/Principal Moore, Business Manager Renee Melby, Kris Roley, Meghann Downer, Tracy Westrom, and Laraya Hammer.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda.   Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of visitors.
 
Board Reorganization:  Rylander nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  C. Johnson nominated B. Johnson for Vice Chairperson.  Nominations were closed and B. Johnson was declared elected by acclamation.  B. Johnson nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  Anderson nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Committees were assignments as follows:
     Special Ed Coop Board:  Wing
     MSHSL Rep:  Hoff
     Legislative Liaison:  C. Johnson
     Negotiations:  Wing, C. Johnson, Anderson
     Finance and Disbursement Review:  Rylander, Hoff, B. Johnson
     Building & Grounds Committee:  C. Johnson, B. Johnson, Spangler
     Planning:  Wing, C. Johnson, Rylander
     Policy Committee:  Anderson, C. Johnson, Wing
     Wellness:  Anderson
 
Rylander moved to approve the following consent agenda:

• Approval of December 15, 2021 and January 10, 2022 minutes.
• Financial Reports for December 2021.
• Approval of bills:  December Handpayables: $21,670.99 December Wire Payments:  $125,135.05 and January bills:  $670,236.12
• Acknowledge Donations: Ashby Equity Grant - ADSIS $1,250, Ag Country Farm Credit - PreSchool $600, Ashby Legacy Fund - Fall Grants $26,792.45, Business donations
  for Football Fan Bus: Second Hand Thrift $500, Rylander Insurance $70, Lakeside Lumber $30, Destiny Fitness $100, TFC Poultry $30, Anderson Law Firm $30, Johnson-Nelson Masonry $30, Ness Backhoe $30, Balgaard Services $30, Hedstrom Hauling $250, JC’s Grocery $300

B.Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop.
Hoff reported on the MN School Board Association Conference.
Spangler reported on the MN School Board Association Conference.
 
 
Assistant Principal’s Report
Ms. Otte’s electronic report was available.
 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• OSHA Emergency Temporary Standard enforcement has been suspended
• COVID-19 and CDC Guidance Change
• Enrollment
• Student and Family Support
• Shared report from Activities Director Andy Peterson
• Teacher Workshop day January 24, 2022
• Website update search
• Administrative Professional Development
• Calendar for 2022-23
• Schedule for 2022-23
• Community Connection
• Building Project update
• Employee Roles and Responsibilities

 
Mrs. Downer reported on High School Special Education.  Kris Roley reported on Elementary Special Education.  Mrs. Downer and Mrs. Roley recently attended Crisis Prevention Institute Training.
 
Discussion Items
Building update.
 
Website update.
 
Fun Fest Expo to be held April 30th in Ashby.
 
Action Items
C. Johnson introduced Resolution No. 22.07 Directing Administration to Recommend Program/Personnel Adjustments Due to Declining Enrollment and Diminishing Revenue.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to name Official Depository as Viking Bank of Ashby.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to name Battle Lake Review/Ashby Dalton Post as the Official Newspaper.   Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to set the following:
            Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Spangler seconded.  MCU.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
                                                                                                               
Spangler made a motion to approve the Class of 2024 ALF Snow Shoveling Fundraiser.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve the letter for Robotics donations.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  MCU.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at pm 8:27 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on December 15, 2021 in the Media Center of the School.  Chair Wing called the Truth and Taxation meeting to order at 6:00 PM.  Member present:  Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing.  Also present were Superintendent/Principal Moore, Assistant Principal Lisa Otte, Business Manager Renee Melby, Brooke Mayer, Cody Nordick, Tracy Westrom, and Dustin Steenblock.
 
Superintendent Moore presented the Truth and Taxation information.
 
Chair Wing called the World’s Best Workforce Meeting to order at 6:08 PM.
 
Principal Moore presented the World’s Best Workforce Information.
 
The regular meeting was called to order at 6:23 pm.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Anderson seconded.  MCU.
 
Hoff moved to approve the following consent agenda:

• Approval of November 17, 2021 minutes
• Financial Reports for November 2021
• Approval of bills:  November Handpayables: $38,296.31 November Wire Payments:  $122,185.84, and December bills:  $210,576.26

Spangler seconded.  MCU.
 
Communication/Delegations
Ballot was cast for Regional MREA At-Large and School Board Representative.
 
Dustin Steenblock presented information regarding the USDA NIFA Grant Application Process “Growing Grant County”.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Meeting
 
Assistant Principal’s Report
Ms, Otte reported on the following:

• Discipline Rubric has been finalized
• Crisis Plan work is in progress with Drills scheduled
• COVID 19 Update
• Wellness Committee Update
• November Staff Day Activity
• November Staff Appreciation Activity
• December Kindness Activity for Staff
• Family Fun Night hosted by the First and Second Grade
• November Book Fair
• Upcoming Christmas Programs and Elementary Assembly
• Epilepsy Foundation Presentation
• Congratulations to the West Central Area Ashby Knights Football team
• November Elementary Assembly
• November Super Arrow Winners
• Empower U
• Bullying Prevention Education
• November 29th Professional Development Day

 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• COVID-19 Emergency Temporary Standard (ETS) Written Plan
• OSHA Regulations
• Enrollment update
• Student and Family Support
• Winter Sports have begun
• Congratulations to the West Central Area Ashby Football Team and Coaches on a great season
• Mental Health Support
• Technology Update
• Adminstrative Professional Development
• Building Project update
• Building issues – Plumbing, Fire Protection System
• Transportation Update

 
Brooke Mayer reported on High School Science.
 
Cody Nordick reported on Forth Grade.
 
Action Items
B. Johnson made a motion to certify the 2020 Pay 2021 Levy at $929,342.67.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to approve the Class of 2024 Fundraiser.  Hoff seconded.  MCU.
 
Rylander made a motion to approve the changes to the Student Handbook.  B. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Chair Wing called the meeting adjourned at pm 7:54 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on November 17, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, Rylander, Spangler, and Wing present. Absent:  C. Johnson.  Also present were Superintendent/Principal Moore, Business Manager Renee Melby, Tracy Westrom, Cole Ellison, and Laraya Hammer.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.  B. Johnson seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of October 19, 2021 minutes
• Financial Reports for October 2021
• Approval of bills:  October Handpayables: $23,432.60, October Wire Payments:  $128,606.81, and November bills:  $127,577.86
• Consider hiring Amber Driggins-PreSchool Paraprofessional, Marcia Koefod-Kitchen Assistant
• Consider approving resignation of Kipper Nelson – Head Girls Basketball Coach
• Consider hiring Brenda Johnson – Head Girls Basketball Coach, Troy Mickelson – Assistant Girls Basketball Coach
• Consider approving Winter Coaching agreements:  John Holston – Head Boys Basketball, Jeremy Quernemoen – Assistant Boys Basketball, Cody Nordick – Jr High Boys Basketball
• Consider approving maternity leave for Marisa Baune

Anderson seconded.  MCU.
 
Board Reports
B. Johnson reported that the Ag Departments from Ashby and West Central Area have met regarding possible grant funding.
 
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Meeting
 
Assistant Principal’s Report
Ms, Otte’s written report was available.
 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• COVID-19 update
• Enrollment update
• Communications and Student and Family support
• Safe Routes to School Demonstration Project
• Upcoming Teacher Workshop November 29, 2021
• Technology update
• Community Connection
• Building project update
• Food Service – Staffing, Food Delivery
• Building issues
• Transportation update

 
Tracy Westrom reported on Third Grade.
 
Cole Ellison reported on Second Grade.
 
Activities Report
Mr. Peterson reported on the following:

• Fall Volleyball Season
• Fall Football Season
• Winter Girls Basketball
• Winter Boys Basketball
• Spring season planning

 
Action Items
Spangler made a motion to approve the FY21 Financial Audit as presented by Clifton Larson Allen at the October meeting.  Hoff seconded.  MCU.
 
Anderson made a motion to approve the 2021-22 Teacher Seniority List.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion to approve the 2021-2023 Teacher Master Agreement.  Spangler seconded.  MCU.
 
Hoff made a motion to approve the start of an Ashby Robotics Team for the 2021-22 School Year.  Rylander seconded.  MCU.
 
Anderson made a motion to approve the Junior Class Fundraiser and Student Council and Honor Society fundraisers.  B. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Chair Wing called the meeting adjourned at pm 6:58 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

October 19, 2021
 
The School Board of District 261 met in regular session on October 19, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing.  Absent:  Anderson.  Also present were Superintendent/Principal Jon Moore, Assistant Principal Lisa Otte, Renee Melby, Camille Schultz, Heather Dewey, Mary Reedy. and Jeff Seeley.
 
The Pledge of Allegiance was recited.
 
Hoff moved to approve the agenda.  B. Johnson seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of September 15, 2021 minutes
• Approval of September 2021 Financial Reports
• Approval of September 2021 Revenue and Expenditure Reports
• Approval of September 2021 Student Activity Reports
• Approval of bills:  September Handpayables: $5,881.23, September Wire Payments: $103,531.26, October Bills $95.820.17
• Approve resignations:  Laurie Melberg – Paraprofessional, Holly Thompson – Paraprofessional, April Franken - Paraprofessional

• Approve the hiring: Kayla Johnson – Paraprofessional, Carrie Odens – Paraprofessional, Tami Amundson – Long Term Substitute Teacher
• Acknowledge Donations: Class of 2022 from Post Prom Parents $4,826.14

Rylander seconded.  MCU.
 
Communications/Delegations
Mary Reedy from Clifton, Larson, Allen presented the FY2021 Financial Audit Presentation and Financial Statements.
 
Jeff Seeley from Ehlers and Associates presented the Moody’s Bond Rating and Bond Sale.
 
C. Johnson made a motion to approve the Post-Issuance Debt Compliance Policy and Procedures for Tax-exempt and Tax-advantaged Governmental Bonds.  Hoff seconded.  MCU.
 
Rylander introduced Resolution No. 22.05 Adoption Post-Issuance Debt Compliance Policy for Tax-exempt and Tax-advantaged Governmental Bonds.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson introduced Resolution No. 22.06 naming Ehlers Investment Partners as the District’s investment manager and TD Ameritrade Institutional as an official depository for the 2021A bond proceed funds belonging to the District.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler introduced Resolution No. 22.07 awarding the sale of the Building Bonds Series 2021A.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop.
 
 
Principal’s Report
Lisa Otte reported on the following:

• Mrs. Dewey was nominated as the Terrific Staff Member for the month for October
• COVID-19 Update
• Parent Updates
• Community Connection with Ashby Legacy Fund
• Student Council – the vision
• Teacher Assistance Program
• Pledge of Allegiance
• October Elementary Assembly – Respect the World
• Homecoming Events and Activities
• Professional Development Day October 4th
• Special Education Department
• Assessments
• Discipline Rubric
• Administrative Professional Development
• Coming up book study for Staff
• Ongoing areas of focus
  
  

Superintendent/Principal’s Report
Mr. Moore reported on the following:

• COVID 19 Update
• Enrollment
• Student/Family Support
• Safe Routes to School Project
• Student Experiences
• PLC’s and Professional Development
• New Teacher/Staff Orientation Mentorship Program
• Emergency Connectivity Fund Grant received $47,514.00
• Administrative Professional Development
• District Communication
• Architect for the Building Project
• Kitchen Staffing needs
• Food Delivery challenges
• Staff Roles and Responsibilities
• Baseball field scoreboard
• Plumbing issues
• Boiler maintenance
• Bathroom vandalism
• Transportation vehicles and staffing

 
Camille Schultz reported on Art.
 
Heather Dewey reported on District Assessments, Reading Interventions, and ADSIS (Alternative Delivery of Specialized Educational Services).
 
Discussion Items
Minnesota School Board Association Leadership Conference.
 
COVID-19 Quarantine Policy.
 
COVID testing options for Students and Staff.
 
Action Items
Spangler made a motion to approve the 1st and 2nd Grade fundraiser Dinner and Movie night.  C. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Chair Wing called the meeting adjourned at 7:55 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on September 15, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson, Hoff, B. Johnson, C. Johnson, Spangler, and Wing.  Absent:  Rylander.  Also present were Superintendent/Principal Jon Moore, Assistant Principal Lisa Otte, Andy Peterson, Renee Melby, Carol Koefod, Emily Nelson, Tracy Westrom, Laraya Hammer, and Shelby McQuay.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.  B. Johnson seconded.  MCU.
 
Hoff moved to approve the following consent agenda:

• Approval of August 18, 2021 minutes
• Approval of August 2021 Financial Reports
• Approval of August 2021 Revenue and Expenditure Reports
• Approval of August 2021 Student Activity Reports
• Approval of bills:  August Handpayables: $5,853.78, August Wire Payments: $96,584.90, September Bills $65,410.59

• Approve the hiring: Michelle Stelzer, April Franken, Deveny Rocholl - Paraprofessionals, Kylee Jirasek - Kitchen
• Approve work agreements for paraprofessionals - Jen Bovee, Jenny Tollefson, Kelly Rauch, Julie Van Satten, Nicole Bolinksi, Melissa Peterson, Michelle Stelzer, DeNette Larson, Emily Rosin, Laurie Melberg, Alyssa Malecha, Theron Jeppeson, Deveny Rocholl, Denise Hansen, Joyce Rylander, Karen Starnes, Robin McIntire, Rosie Nissen, Holly Thompson, April Franken
• Approve work agreements for Bus Drivers:  Brenda Risbrudt, Sam Olson, Joyce Rylander, Andy Peterson, Larry Jacobson
• Approve work agreements for Fall Coaches:  Hayley Rylander-Head Volleyball, Nicole Fedie-Assistant Volleyball, Courtney Atkinson-Jr. High Volleyball
• Approve work agreements for Kitchen Staff:  Jill Evavold, Wendy Walvatne, Kylee Jirasek
• Approve work agreement for Custodial Staff:  Nancy Moss
• Approve work agreement for Office Staff:  Amanda Hedstrom
• Acknowledge Donations: Summer Rec donations - Ashby Legacy Fund $500, SAV $100, American Legion Auxiliary $500, Ashby Lions $500, Pomme de Terre Township $200, Lakeside Lumber $50, Rylander Insurance $100, Park Region Telephone $200, Viking Bank $100, Johnson-Nelson Masonry $400, City of Ashby $500, Spirits Isle $100, Otter Tail Power $100, Ashby Legion Post #357 $1,000, TFC Poultry $100

B. Johnson seconded.  MCU.
 
Communications/Delegations
Shelby McQuay from Ehlers and Associates presented the Pre-Sale Report for the Bond Sale.  Post Issuance Policy Resolution will be adopted at the October Meeting.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop.
 
Athletic Director’s Report
Andy Peterson reported on the following:

• Regional AD Meeting held on September 13th
• Fall 2021 Sports Season
• Winter Season Preview
• Spring Season Preview

 
Principal’s Report
Lisa Otte reported on the following:

• COVID 19 Update
• Safety Drills
• Bus Safety Training
• Student Handbook revision
• Parent updates
• Open House
• Student Experiences
• Character Education and Monthly School Assemblies
• Common Language in the Elementary
• 5th and 6th Grade Field Trip to Lake Region Pioneer Threshing
• Assessments
• Staff Workshop
• ADSIS (Alternative Delivery Specialized Instructional Services)
• Administrative Professional Development
• Ongoing areas of focus
  
  

Superintendent/Principal’s Report
Mr. Moore reported on the following:

• COVID 19 Update
• Enrollment
• Student/Family support
• Safe Routes to School
• Attendance
• Distance Learning 2021 and Beyond
• Activities and Clubs
• Alexandria Technical College courses
• Concurrent enrollment through Osakis Public School
• PLC’s and Professional Development
• New Teacher Mentorship Program
• Technology
• Assessment and Data
• Administrative Professional Development
• Homecoming
• Senior Seminar Class
• Timeline of Issuance of School Building Bonds
• Meeting with Paul Youngquist, Architect 
• Food Service Operations

 
Carol Koefod reported on Second Grade.
 
Emily Nelson reported on First Grade.
 
Discussion Items
Request from the Brandon-Evansville School District to Coop for Golf in the Spring of 2022.
 
Action Items
C. Johnson made a motion to certify the 2021 pay 2022 Levy at the maximum.  Anderson seconded.  MCU.
 
B. Johnson introduced Resolution No. 22.04 Providing for the Sale of General Obligation School Building Bonds, Series 2021A; and Covenanting and Obligating the District to be Bound by and to use the Provisions of Minnesota Statues, Section 126C.55 to Guarantee the Payment of the Principal and Interest on these Bonds.  Spangler seconded.  Roll call cote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, C. Johnson-yes, Wing-yes.  Absent:  Rylander.  MCU.
 
Spangler made a motion to approve the fundraisers for the Band Club.  Anderson seconded.  MCU.
 
Hoff made a motion to move the October Board Meeting to October 19, 2021 at 6:00 pm in the Ashby School Media Center.  B. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Chair Wing called the meeting adjourned at 8:01 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on August 18, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing.  Also present were Superintendent/Principal Jon Moore, Assistant Principal Lisa Otte, Andy Peterson, Renee Melby, Al Niemann, Tom Gronwold, Dustin Steenblock, Jasper Reisenauer, Toni Reisenauer, and Laraya Hammer.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Anderson seconded.  MCU.
 
Recognition of Visitors:  Jasper Reisenauer spoke regarding COVID response by the District, Laraya Hammer spoke regarding COVID response by the District.
 
Rylander moved to approve the following consent agenda:

• Approval of July 21, 2021 minutes
• Approval of July 2021 Financial Reports
• Approval of July 2021 Revenue and Expenditure Reports
• Approval of July 2021 Student Activity Reports
• Approval of bills:  July Handpayables: $3,382.56, July Wire Payments: $108,889.62, August Bills $66,102.35

Hoff seconded.  MCU.
 
Board Reports
Hoff expressed a thank you to the Office Staff for the work put into the Election process.
 
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Lisa Otte reported on the following:

• COVID update
• Student Handbook recommended changes
• Open House August 25th and Elementary Early Entrance Conferences August 25th and September 7th
• Character Education and Monthly School Assemblies
• Ashby Public School Behavior and Expectations
• Building Leadership Meeting
• Professional Learning Communities and Professional Development Planning
• Bus Safety Training
• Focus on Reading Intervention
• Upcoming Workshop Week and New Teacher Orientation
• Paraprofessional Training
  
  

Superintendent/Principal’s Report
Mr. Moore reported on the following:

• Legislative Update
• Safe Return to School and COVID Update
• Anticipated Student Enrollment
• Summer School Programs held:  Arrow Adventures, Otter Adventures, and Credit Recovery
• Safe Routes to School
• Online Learning approval from MN Department of Education for Semester 1
• Development of an agreement with Alexandria Technical College for College Algebra by pairing with Osakis
• Technology update on BenQ Boards
• Administrative Professional Development
• Community Education
• Summer Building and Grounds projects
• Timeline for Issuance of School Building Bonds
• Transportation

 
Tom Gronwold reported on High School Social Studies.
 
Dustin Steenblock reported on Career and Technical Ed courses.
 
Discussion Items
Safe Return to School Framework for Ashby Public School.
 
Request from the Brandon-Evansville School District to Coop for Golf in the Spring of 2022.
 
Action Items
C. Johnson made a motion to approve the following District Policies requiring annual review:  #410, 413, 414, 415, 506, 514, 522, 524, 616, 806.  Spangler seconded.  MCU.
 
C. Johnson made a motion to set the Time and Date for the Truth-in-Taxation Meeting as December 15, 2021, 6:00 pm.  Rylander seconded.  MCU.
 
Hoff made a motion to approve the School Nurse Contract with Prairie Ridge Healthcare.  Anderson seconded.  MCU.
 
Spangler made a motion to approve the revisions of the Safe Return to School Framework for 2021-22 for Ashby Public School.  Rylander seconded.  MCU.
 
Rylander made a motion authorizing Renee Melby and Jon Moore to electronically transfer funds as allowed by MS471.38.  B. Johnson seconded.  MCU.
 
Hoff made a motion to approve the 2021-22 Student Handbook.  B. Johnson seconded.  MCU.
 
Spangler made a motion to approve the 2021-22 Staff Handbook.  Anderson seconded.  MCU.
 
B. Johnson moved the adoption of Resolution No. 22.03 Canvassing Returns of Votes of School District Special Election held on August 10, 2021.  Votes cast:  574.  Votes in favor: 433.  Votes against 141.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Rylander-yes, Spangler-yes, C. Johnson-yes, Hoff-yes, Anderson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Chair Wing called the meeting adjourned at 7:37 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

July 21, 2021
 
The School Board of District 261 met in regular session on July 21, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spanlger, and Wing.  Also present were Superintendent/Principal Jon Moore, Assistant Principal Lisa Otte, Andy Peterson, Renee Melby, Cindy Welch, Kandace Norby, Jon Hansen, Evy Lang, Laraya Hammer, Wayne Vorland, and Cindy Vorland.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  MCU.
 
Recognition of Visitors.
 
Hoff moved to approve the following consent agenda:

• Approval of June 16, 2021 minutes
• Approval of June 2021 Financial Reports
• Approval of June 2021 Revenue and Expenditure Reports
• Approval of June 2021 Student Activity Reports
• Approval of bills:  June Handpayables: $10,709.10, June Wire Payments: $137,184.93, July Bills $127,769.40
• Approval of Leave of Absence for Maternity Leave for Meg Downer
• Approve teaching contract for Madison Thull – HS Math
• Approve teaching contract for Siri Eggen – MS Special Education
• Accept resignation of Lindsey Hanson
• Accept resignation of Beth Finkelson

• Approval 2021-22 Work Agreements: Suzanna Ecker, Dave Gorghuber, John Hansen, Renee Melby, Leo Ohren, and Jenny Tollefson-Summer Custodian
• Acknowledge Donations:  Ashby Equity $558.22 for Senior signs

Rylander seconded.  MCU.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop, Lakes Country Service Coop, and Minnesota Service Cooperative.
 
Principal’s Report
Lisa Otte reported on the following:

• Leadership transition update
• Back to School planning including Handbooks, Workshop Week, CPI Training
• Updated Teacher Evaluation platform
• Common Vision/Expectations
• Assessments
• School Climate/Culture
• Attended and assisted with Ashby Appreciation Day kids activities held on Thursday
• Thank you to staff behind the scenes including Office Clerical, Business Office, and Custodians who are preparing the building for the upcoming School year

 
 
Activities Director’s Report
Andy Peterson reported on the following:

• COVID challenges
• Boys and Girls Programs Challenges and Successes
• Gym banners and Senior banners
• Coaching staffing
• Preview of 2021-22
• Athletic Facilities updates and future improvements

 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• Legislative Update
• Health and Safety
• Safe Return to School Plan
• Summer School Programming
• Schedule changes for 2021-22
• Alexandria Technical College Agreement
• New Teacher and Fall Workshop planning
• Technology
• Assessment and Data
• Administrative Professional Development
• Building Bond Referendum Information Guide
• Community Education
• Summer Building and Grounds projects
• Transportation

 
Kandace Norby’s written report on Third Grade was read by Cindy Welch.
 
Cindy Welch reported on Kindergarten.
 
Discussion Items
Facility and Site Improvements Review and Comment response received from the Minnesota Department of Education.
 
Community Meeting presenting the Proposed Building Project held on July 13, 2021.
 
Action Items
Bid Opening as follows:
 
Dairy bid opening:
Cass Clay
     Not bidding
 
CASH-WA
     Not bidding
 
Prairie Farms:                       Esc.     Firm
     1/2 pint 1% milk            .2495                           
     1/2 pint skim milk          .2371    
     1/2 pint chocolate 1%    .2585
    
Anderson made a motion to accept the escalating Dairy Bid from Prairie Farms.   Spangler seconded.  MCU. 
 
Vehicle Maintenance bid opening:
      Ashby Equity:
           Large busses maintenance         $55.00/hr.
           Heavy Duty Oil                          $16.00 gallon
           Synthetic Oil                              $20.00 gallon
           Small vehicles maintenance      $55.00/hr.
           Oil                                                $4.50 quart, Synthetic $7.00 quart
 
C. Johnson made a motion to accept the Vehicle Maintenance bid from Ashby Equity.   Rylander seconded.  MCU. 
 
Vehicle fuel bid opening:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                          $16.00 gallon, Synthetic $20.00 gallon
           Oil                                                $4.50 quart, Synthetic $7.00 quart
          
B. Johnson made a motion to accept the Vehicle fuel bid from Ashby Equity.  Hoff seconded.  MCU. 
 
Spangler made a motion to participate in the Lakes Country Service Coop Bread Bid.  Anderson seconded.  MCU.
 
C. Johnson made a motion to set fees for 2021-22 as follows:
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
Season passes:  Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                           Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
Activity fees:          
Students attending Ashby School:
Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
 
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Supply fee Grades PreK-2:  $25.00
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                              
        Lunch:                                                    Breakfast:
         Elementary Students            $2.40          Students                   $1.20
         High School Student            $2.55          Reduced                   free
         Reduced K-12                      $0.40          Adults                      $2.00                      
         Student Ala Carte item         $1.00          Breakfast seconds    $0.50
         Extra Milk                            $0.30          Juice                         $0.30
         Staff Adults                          $4.00
         Adult Alacarte                      $1.55
         Guest Students & Adults      $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
 
B. Johnson seconded.  MCU
 
Rylander made a motion to approve Resolution No. 22.01 for FY22 Long Term Facility Maintenance Revenue Projection.   C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
C. Johnson made a motion to approve Resolution No. 22.01 for FY22 Long Term Facility Maintenance Expenditure Application.   Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
C. Johnson made a motion to approve Resolution No. 22.02 Membership for 2021-2022 in the Minnesota State High School League.   Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Hoff made a motion to adjourn.  Spangler seconded.  Chair Wing called the meeting adjourned at 8:14 pm.
 
                                                                                                   
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in special session on June 8, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:01 PM with members Anderson, C. Johnson, Rylander and Wing present. Absent:  Hoff, B. Johnson and Spangler.  Also present were Superintendent Niemann and Principal Moore.
 
The Pledge of Allegiance was recited.
 
C. Johnson moved to approve the agenda.  Rylander seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approve hiring Preschool Teacher Stacie Rylander
• Accept Resignation of Secondary Math Instructor Noelle Kratzke

Anderson seconded.  MCU.
 
Action Items
Anderson introduced Resolution No. 21.07 Proposing Placement of a Continuing Contract/Tenured Teacher on Unrequested Leave of Absence.  C. Johnson seconded.  Roll call vote:  Rylander-yes, C. Johnson-yes, Anderson-yes, Wing-yes.  Absent:  Hoff, B. Johnson, Spangler.  MCU.
 
Rylander made a motion to adjourn.  C. Johnson seconded. MCU.  Chair Wing called the meeting adjourned at pm 6:09 pm.
 
                                                                                                                Leslie Anderson, Clerk

The School Board of District 261 met in regular session on June 16, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Camille Schultz, Tony Munsterman, Tracy Westrom via zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.  B. Johnson seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of May 19, 2021 minutes
• Approval of June 8, 2021 minutes
• Financial Reports for May 2021
• Approval of bills:  May Handpayables: $14,795.84, May Wire Payments:  $115,413.87, and June bills:  $68,954.76
• Personnel Changes: 

Work Agreement for Jennifer Tollefson - Summer Rec. Director, Teacher Contract for Cody Nordick - Elementary Teacher for the 21/22 school year pending MN Licensure, Teacher Contract for Courtney Atkinson - Kindergarten Teacher for the 21/22 school year pending MN Licensure, Work Agreement for Brenda Johnson - Groundskeeper for 2021, Not Renewing Community Education Work Agreement with Marie Hoffman, Approve Community Education Work Agreement with Jon Moore, Approve Special Election Manager Work Agreement with Al Niemann
Hoff seconded.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Safe Return to School Plan
• Safe Routes to School Report and Plans
• Washington DC Student Trip
• Schedule for 2021-22
• Alexandria Technical College PSEO Agreement
• Graduation
• Day of Caring
• Track and Field Day
• Last Day of School Activities
• Kindergarten Graduation
• New Software to be used for PLC’, Professional Development, Human Resource Training, and Professional Development Tracking
• Two Elementary Teachers have been hired
• Positions still open are High School Math and Special Ed
• Technology needs
• ADSIS Intervention budget revisions have been accepted
• Looking for improved software for Assessment and Data collection
• New Teacher Training in August
• Administrative Professional Development
• Assistant Principal Lisa Otte’s schedule
• Congratulated and thanked retirees Brenda Johnson, Heidi Kent, and Al Niemann
• Building Bond Referendum Information Guide

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative update
• Bus updates
• Summer Maintenance Projects planned
• Enrollment update
• COVID status update
• Summer Rec

 
Camille Schultz reported on Art.
 
Tony Munsterman reported on Music.
 
Discussion Items
Building Projection and August Election Update.
 
Action Items
Johnson made a motion to approve the 2021-22 Budget as follows:
                                 Revenue       Expenditure
           Fund 01       3,825,115          4,008,129
           Fund 02          240,000             238,281
           Fund 04            66,875               96,950
           Fund 07          528,580             532,400
           Fund 08                     0                        0
           Fund 18                     0                        0
           Fund 21          122,600             122,600
               Total:       4,783,170          4,875,760
B. Johnson seconded.  MCU.
 
C. Johnson made a motion approving committed funds of $18,615 for Administrative Unused Sick Leave.  Spangler seconded.  MCU.
 
Hoff made a motion to call for bids for Dairy Products and Vehicle Fuel and Maintenance.  Anderson seconded.  MCU.
 
C. Johnson made a motion approving the Adoption of Mail Ballot Procedures.  Rylander seconded.  MCU.
 
Anderson made a motion approving Superintendent/Principal Jon Moore as Identified Official With Authority (a.k.a. IOWA) effective July 1st, 2021.  Hoff seconded.  MCU.
 
Rylander introduced Resolution No. 21-08 Placing a Continuing Contract/Tenured Teacher on Unrequested Leave of Absence for .0333 FTE Upon Acquiescence of Such Placement.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
 
Anderson made a motion approving the Safe Return to School Plan.  B. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. MCU.  Chair Wing called the meeting adjourned at pm 7:38 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on May 19, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, and Wing present. Absent:  Rylander and Spangler.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby via zoom, Marisa Baune, Noelle Kratzke, Paula Wojcik, Tracy Westrom via zoom, Heather Dewey via zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Hoff seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of April 21, 2021 minutes
• Financial Reports for April 2021
• Approval of bills:  April Handpayables: $15,730.30, April Wire Payments:  $122,727.17, and May bills:  $76,716.40
• Accept resignation of Autumn Flickinger effective at the end of the 2020-21 School Year
• Accept resignation of Laura Pettit effective at the end of the 2020-21 School Year
• Accept resignation of Noelle Kratzke as Half-time Student Council Advisor effective June 1, 2021
• Accept donations:  FNPA Ed & Tech Fluid Power Grant $500
• Approve Fundraiser – Softball Club Pancake Feed

Anderson seconded.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Testing has been completed for the year
• Student Support:  Targeted  Services for Elementary, Targeted Services for Middle School, Credit Recovery for High School, Summer Mental Health Support
• Safe Routes to School
• Attendance
• Schedule for 2021-22
• High School Music Performance May 12th
• Elementary Music Performance May 19th
• Senior Class Trip May 14
• Graduation plans
• Schedule for last week of school
• Upcoming Elementary Track and Field Day May 27th
• Kindergarten Graduation May 25th
• Staff Workshop on June 1st
• Open positions and interviews in process
• Approval received for the ADSIS funding.  Heather Dewey will be moving to the Reading Intervention Program and District Assessment Coordinator
• Technology Planning
• Assessments and Data
• Purchasing of Middle School and High School English Curriculum
• Updates to the Ag Wing
• Administrative Professional Development
• Incoming Assistant Principal Lisa Otte visit and discussion on Roles and Responsibilites

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative update
• Bus updates
• Summer Maintenance Projects planned
• Enrollment update
• COVID status update

 
Marissa Baune reported on Middle School.
 
Noelle Kratzke reported on High School Math.
 
Discussion Items
Washington DC Trip as reported by Paula Wojcik.
 
Senior Class Trip as reported by Paula Wojcik.
 
Building Project Update including the positive Review and Comment received from the MN Department of Education.
 
Action Items
C. Johnson introduced Resolution No. 21.06 Appointing Election Judges for the August 10, 2021 School District Special Election.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, C. Johnson-yes, Wing-yes.  Absent:  Rylander, Spangler.  MCU.
 
Hoff made a motion to adjourn.  Anderson seconded. MCU.  Chair Wing called the meeting adjourned at pm 7:15 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in special session on April 12, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 5:45 PM with members Anderson, Hoff, B. Johnson-via zoom, C. Johnson, Rylander, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Heather Dewey-via Zoom, Dustin Steenblock-via Zoom, Jon Hansen-via Zoom, Paul Youngquist-via Zoom, and Shelby McQuay-via Zoom.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson moved to approve the following consent agenda:

• Approval of March 17, 2021 minutes

• Hire Eleora Demuth - CTE Ag Teacher
• Hire Jeremiah Miller - MS Science Teacher
• Hire Meg Downer - Special Education Teacher
• Hire Lisa Otte - Assistant Principal

Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Discussion Items
Review and Comment Plan for the proposed Building Project.
 
Addition of a third Special Education Teacher.
 
Action Items
B. Johnson made a motion to authorize the Administration to submit the Review and Comment Plan to Minnesota Department of Education for the proposed Building Project.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler made a motion to approve the hiring of a third Special Education Teacher.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at pm 6:28 pm.
                                                                                              
                                                                                                            Leslie Anderson, Clerk


The School Board of District 261 met in regular session on April 21, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson-via zoom, C. Johnson-via Zoom, Rylander-via Zoom, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Tracy Westrom, Heather Dewey, Micaela Proels, Jon Hansen-via Zoom, and Heidi Kent-via Zoom.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander moved to approve the following consent agenda with a special thank you for the donations:

• Approval of April 12, 2021 minutes
• Financial Reports for March 2021
• Approval of bills:  March Handpayables: $9,522.51, March Wire Payments:  $111,753.88, and April bills:  $46,192.71
• Approve hiring of Nicole Fedie, Middle School Teacher
• Accept donations:  Eagle Lake Sportsmen’s Club $2,500 to Trap Club, Ashby Legion $3,600 to Trap Club

Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communications/Delegations
Heidi Kent reported on the plans for the Class of 2021 Senior Class Trip May 14-16 in Duluth.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Student and Family Connections
• Targeted Services began on April 8th
• Safe Routes to School
• Attendance
• COVID status
• Distance Learning 2021 and beyond
• Scheduling for 2021-22
• Alexandria Technical College Comprehensive PSEO Partnership Agreement
• Musical performances
• Upcoming Music Concerts
• Prom May 1st
• Graduation May 30th
• Track and Field Day May 27th
• Three teachers attended the Children’s Mental Health Conference virtually
• Hiring update for 2021-22
• Technology
• Status of Intervention Grant submitted
• Curriculum
• Updates to the Ag Wing
• Administrative Professional Development
• District Communication

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative update
• Bus updates
• Enrollment update
• COVID status update
• Plans for Summer Rec are underway

 
Heather Dewey reported on PreSchool and ECFE.
 
Micaela Proels reported on First Grade and Trap Club.
 
Discussion Items
Building Project and Adopting Formal Resolution Calling for an Election.
 
Action Items
B. Johnson introduced Resolution No. 21.05 Relating to the Issuance of School Building Bonds and Calling for an Election Thereon to be Conducted by Mail.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded. Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at pm 7: 20 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on March 17, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson-via zoom, C. Johnson-via Zoom, Rylander-via Zoom, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Tracy Westrom, Kris Roley-via Zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson moved to approve the following consent agenda with a special thank you to Brenda Johnson and Paula Wojcik:

• Approval of February 17, 2021 minutes
• Financial Reports for February 2021
• Approval of bills:  February Handpayables: $5,641.04, February Wire Payments:  $111,040.23, and March bills:  $66,409.73
• Approve Spring Coaching Assignments: Andy Peterson-Head Golf, Laura Pettit-Asst. Golf, Zachary Traphagen-Head Track, Peter Nelson-Asst. Track, Robert Bosma-Asst. Track, Shellee Hansen-Jr High Track, Jared Larson-Head Baseball, Dwight Walvatne-Asst. Baseball, Cole Ellison-Jr High Baseball, Autumn Flickinger-Head Softball, Jen Bovee-Asst. Softball, Nicole Bolinski-Jr High Softball

• Accept the retirement of Brenda Johnson
• Hire Micah Snead - Pre-School Paraprofessional
• Accept the resignation of Paula Wojcik effective at the end of the school year
• Approve Fund Raisers - FFA & Trap Fruit Sales, Raffle hosted by Legion for Trap Club

Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Parent Teacher Conferences held on March 4th
• Teacher and Administration parent contact
• Targeted Services starting in April
• Advisory period tutoring support
• Safe Routes to School
• Attendance
• COVID update
• Learning Model will go to 5 day a week in-person model on March 29th
• Distance Learning 2021 and beyond
• Upcoming Musical in April
• Congratulations to the Varsity Boys Basketball Coaches and Players on their undefeated season
• Spring Sports starting
• Scheduling
• Alexandria Technical College Comprehensive PSEO Agreement
• March 8th Teacher Workshop
• Interview update for the open positions
• Intervention Program (ADSIS) application has been submitted to MDE
• Assessment Schedules
• Science and Social Studies Standards
• Administrative Professional Development
• Community Connection

 
Superintendent’s Report
Mr. Niemann reported on the following:

• COVID status update
• Bus routes update
• Legislative update
• Maintenance projects:  concrete shifting at entrances
• Enrollment update
• LP Contract status
• Two year comparison of Cross Country program expenses
• Thank you to Brenda Johnson for 34 years of teaching and coaching at Ashby School
• Thank you to Paula Wojcik for 6 years of teaching and extra curricular assignments at Ashby School
• Congratulations to the Varsity Boys Basketball Coaches and Players on their undefeated season

 
Kris Roley reported on Elementary Special Education and High School Special Education on behalf of Troy Mickelson.
 
Tracy Westrom reported on Third Grade.
 
Discussion Items
Update on the proposed Building Project planning, Review and Comment process, and Community Meetings held regarding the proposed Building Project.
 
B. Johnson gave a report from the Facility Committee.
 
Hoff made a motion to adjourn.  Spangler seconded. Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at pm 7: 10 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on February 17, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson-via Zoom, Rylander, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Andy Peterson-via zoom, Brenda Johnson-via Zoom, Paula Wojcik-via Zoom, Jon Hansen-via Zoom, Jared Larson-via Zoom, and Paul Youngquist-via Zoom.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.   Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander moved to approve the following consent agenda to include a thank you to Mrs. Kent:

• Approval of January 20, 2021 minutes.
• Financial Reports for January 2021.
• Approval of bills:  January Handpayables: $5,268.13, January Wire Payments:  $111,810.66, and February bills:  $71,657.71
• Approval of Long Term Substitute Teacher Contract for Karla Larson
• Approval of Resignation of Heidi Kent
• Approval hire of Lindsey Hanson – Paraprofessional

Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Virtual Conferences will be held March 4
• Teacher to Parent contact
• Administration to Parent contact
• Student/Family Support
• Attendance
• COVID-19 Statistics
• Elementary Learning Model –  currently In-Person Monday thru Thursday and half days Friday
• High School Learning Model – currently In-Person Monday thru Thursday, Distance on Friday with plans to move to a 5 day a week in-person learning model in March
• Distance Learning 2021 and beyond
• Activities and Clubs:  Snow-week, Basketball, One Act Play, Musical
• March 8th Teacher Workshop
• ADSIS application for Intervention
• Assessment and Data
• Curriculum
• Administrative Professional Development
• Community Connection

 
 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Updates
• Enrollment Update
• COVID Status Update
• Notification of Compliance for 2020 Pay Equity Reporting
• School Board Appreciation Week

 
Brenda Johnson reported on 4th Grade.
 
Paula Wojcik reported on High School, One Act Play, and Musical.
 
Discussion Items
Building Project Preliminary Plan.
 
Project Schedule for an August Vote and Timeline.
 
Action Items
Anderson made a motion to approve the 2021-2022 School Calendar.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve the hiring of Assistant Baseball and Assistant Softball Coaches.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to approve the Preliminary Plan for Building Project to seek input from the Public.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve a 5 Year Leave of Absence for Troy Mickelson, Special Ed Teacher.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve Three Year Superintendent/Principal Contract for Jon Moore.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Rylander seconded.  MCU.  Chair Wing called the meeting adjourned at pm 7:37 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on January 20, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson-via Zoom, Hoff-via Zoom, B. Johnson-via Zoom, C. Johnson-via Zoom, Rylander-via Zoom, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Andy Peterson, Tracy Westrom-via Zoom, Cole Ellison-via Zoom, Heidi Kent-via Zoom, Heather Dewey-via Zoom, Laura Pettit-via Zoom, Brenda Johnson-via Zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
Hoff moved to approve the agenda.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reorganization:  Spangler nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  Spangler nominated C. Johnson for Vice Chairperson.  Nominations were closed and C. Johnson was declared elected by acclamation.  Hoff nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  Anderson nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Committees were assignments as follows:
     Special Ed Coop Board:  Wing
     MSHSL Rep:  Hoff
     Legislative Liaison:  C. Johnson
     Negotiations:  Wing, C. Johnson, Anderson
     Finance and Disbursement Review:  Rylander, Hoff, B. Johnson
     Building & Grounds Committee:  C. Johnson, B. Johnson, Spangler
     Planning:  Wing, C. Johnson, Rylander
     Policy Committee:  Anderson, C. Johnson, Wing
     Wellness:  Anderson
 
B. Johnson moved to approve the following consent agenda:

• Approval of December 16, 2020 minutes.
• Financial Reports for December 2020.
• Approval of bills:  December Handpayables: $66,666.45, December Wire Payments:  $117,197.13, and January bills:  $590,547.30
• Approve Maternity Leave for Emily Nelson
• Approve Laura Pettit as Jr. High Boys Basketball Coach
• Approve Resignation of Superintendent Al Niemann effective June 30, 2021
• Approve Resignation of Paraprofessional Jennifer Huseth

• Acknowledge Donations:  Ashby Legacy Fund Classroom Grants $5,364.72
• Approve Senior Class ALF Fundraiser
• Approve Sophomore Class ALF Fundraiser

Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Region 1 Board.
 
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Communication to Families
• School and Home Connection
• Student/Family Support
• Attendance
• COVID-19 Statistics
• Learning Model change effective January 25th
• Game Attendance policy was presented by Activities Director Andy Peterson
• Possible Schedule Structure for 2021-22
• Workshop Day on January 18th
• Thank you to ALF for the lunch provided to Staff
• Assessment and Data
• Curriculum
• Administrative Professional Development

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Updates
• COVID Status Update:  Grades 7-12 returning to in-person Monday-Thursday effective January 25th, bi-weekly COVID testing, COVID Vaccinations

 
Mrs. Kent reported on Knowledge Bowl and Middle School Science.
 
Discussion Items
Administrative Realignment.
 
Shelby McQuay from Ehlers and Associates joined the meeting via Zoom at 7:12 pm.
 
Review Timeline for an August Special Election.
 
Building Project Update.
 
Third Coach request for Baseball and Softball.
 
Action Items
2021-22 School Calendar was tabled.
 
Spangler made a motion to approve the Pay Equity Report.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff introduced Resolution No. 21.03 Directing Administration to Recommend Program/Personnel Adjustments Due to Declining Enrollment and Diminishing Revenue.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to name Official Depository as Viking Bank of Ashby and Official Newspaper as Battle Lake Review/Ashby Dalton Post.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Rylander seconded.  MCU.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to set the following:
Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve Resolution No. 21.04 to Extend Families First Coronavirus Response Act (FFCRA) to March 31, 2021.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  MCU.  Chair Wing called the meeting adjourned at pm 8:16 pm.
                                                                                                            Leslie Anderson, Clerk