The School Board of District 261 met in regular session on March 17, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson-via zoom, C. Johnson-via Zoom, Rylander-via Zoom, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Tracy Westrom, Kris Roley-via Zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson moved to approve the following consent agenda with a special thank you to Brenda Johnson and Paula Wojcik:

• Approval of February 17, 2021 minutes
• Financial Reports for February 2021
• Approval of bills:  February Handpayables: $5,641.04, February Wire Payments:  $111,040.23, and March bills:  $66,409.73
• Approve Spring Coaching Assignments: Andy Peterson-Head Golf, Laura Pettit-Asst. Golf, Zachary Traphagen-Head Track, Peter Nelson-Asst. Track, Robert Bosma-Asst. Track, Shellee Hansen-Jr High Track, Jared Larson-Head Baseball, Dwight Walvatne-Asst. Baseball, Cole Ellison-Jr High Baseball, Autumn Flickinger-Head Softball, Jen Bovee-Asst. Softball, Nicole Bolinski-Jr High Softball

• Accept the retirement of Brenda Johnson
• Hire Micah Snead - Pre-School Paraprofessional
• Accept the resignation of Paula Wojcik effective at the end of the school year
• Approve Fund Raisers - FFA & Trap Fruit Sales, Raffle hosted by Legion for Trap Club

Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Parent Teacher Conferences held on March 4th
• Teacher and Administration parent contact
• Targeted Services starting in April
• Advisory period tutoring support
• Safe Routes to School
• Attendance
• COVID update
• Learning Model will go to 5 day a week in-person model on March 29th
• Distance Learning 2021 and beyond
• Upcoming Musical in April
• Congratulations to the Varsity Boys Basketball Coaches and Players on their undefeated season
• Spring Sports starting
• Scheduling
• Alexandria Technical College Comprehensive PSEO Agreement
• March 8th Teacher Workshop
• Interview update for the open positions
• Intervention Program (ADSIS) application has been submitted to MDE
• Assessment Schedules
• Science and Social Studies Standards
• Administrative Professional Development
• Community Connection

 
Superintendent’s Report
Mr. Niemann reported on the following:

• COVID status update
• Bus routes update
• Legislative update
• Maintenance projects:  concrete shifting at entrances
• Enrollment update
• LP Contract status
• Two year comparison of Cross Country program expenses
• Thank you to Brenda Johnson for 34 years of teaching and coaching at Ashby School
• Thank you to Paula Wojcik for 6 years of teaching and extra curricular assignments at Ashby School
• Congratulations to the Varsity Boys Basketball Coaches and Players on their undefeated season

 
Kris Roley reported on Elementary Special Education and High School Special Education on behalf of Troy Mickelson.
 
Tracy Westrom reported on Third Grade.
 
Discussion Items
Update on the proposed Building Project planning, Review and Comment process, and Community Meetings held regarding the proposed Building Project.
 
B. Johnson gave a report from the Facility Committee.
 
Hoff made a motion to adjourn.  Spangler seconded. Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at pm 7: 10 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on February 17, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson-via Zoom, Rylander, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Andy Peterson-via zoom, Brenda Johnson-via Zoom, Paula Wojcik-via Zoom, Jon Hansen-via Zoom, Jared Larson-via Zoom, and Paul Youngquist-via Zoom.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.   Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander moved to approve the following consent agenda to include a thank you to Mrs. Kent:

• Approval of January 20, 2021 minutes.
• Financial Reports for January 2021.
• Approval of bills:  January Handpayables: $5,268.13, January Wire Payments:  $111,810.66, and February bills:  $71,657.71
• Approval of Long Term Substitute Teacher Contract for Karla Larson
• Approval of Resignation of Heidi Kent
• Approval hire of Lindsey Hanson – Paraprofessional

Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Virtual Conferences will be held March 4
• Teacher to Parent contact
• Administration to Parent contact
• Student/Family Support
• Attendance
• COVID-19 Statistics
• Elementary Learning Model –  currently In-Person Monday thru Thursday and half days Friday
• High School Learning Model – currently In-Person Monday thru Thursday, Distance on Friday with plans to move to a 5 day a week in-person learning model in March
• Distance Learning 2021 and beyond
• Activities and Clubs:  Snow-week, Basketball, One Act Play, Musical
• March 8th Teacher Workshop
• ADSIS application for Intervention
• Assessment and Data
• Curriculum
• Administrative Professional Development
• Community Connection

 
 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Updates
• Enrollment Update
• COVID Status Update
• Notification of Compliance for 2020 Pay Equity Reporting
• School Board Appreciation Week

 
Brenda Johnson reported on 4th Grade.
 
Paula Wojcik reported on High School, One Act Play, and Musical.
 
Discussion Items
Building Project Preliminary Plan.
 
Project Schedule for an August Vote and Timeline.
 
Action Items
Anderson made a motion to approve the 2021-2022 School Calendar.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve the hiring of Assistant Baseball and Assistant Softball Coaches.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to approve the Preliminary Plan for Building Project to seek input from the Public.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve a 5 Year Leave of Absence for Troy Mickelson, Special Ed Teacher.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve Three Year Superintendent/Principal Contract for Jon Moore.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Rylander seconded.  MCU.  Chair Wing called the meeting adjourned at pm 7:37 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on January 20, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson-via Zoom, Hoff-via Zoom, B. Johnson-via Zoom, C. Johnson-via Zoom, Rylander-via Zoom, Spangler-via Zoom, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Andy Peterson, Tracy Westrom-via Zoom, Cole Ellison-via Zoom, Heidi Kent-via Zoom, Heather Dewey-via Zoom, Laura Pettit-via Zoom, Brenda Johnson-via Zoom, and Jon Hansen-via Zoom.
 
The Pledge of Allegiance was recited.
 
Hoff moved to approve the agenda.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reorganization:  Spangler nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  Spangler nominated C. Johnson for Vice Chairperson.  Nominations were closed and C. Johnson was declared elected by acclamation.  Hoff nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  Anderson nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Committees were assignments as follows:
     Special Ed Coop Board:  Wing
     MSHSL Rep:  Hoff
     Legislative Liaison:  C. Johnson
     Negotiations:  Wing, C. Johnson, Anderson
     Finance and Disbursement Review:  Rylander, Hoff, B. Johnson
     Building & Grounds Committee:  C. Johnson, B. Johnson, Spangler
     Planning:  Wing, C. Johnson, Rylander
     Policy Committee:  Anderson, C. Johnson, Wing
     Wellness:  Anderson
 
B. Johnson moved to approve the following consent agenda:

• Approval of December 16, 2020 minutes.
• Financial Reports for December 2020.
• Approval of bills:  December Handpayables: $66,666.45, December Wire Payments:  $117,197.13, and January bills:  $590,547.30
• Approve Maternity Leave for Emily Nelson
• Approve Laura Pettit as Jr. High Boys Basketball Coach
• Approve Resignation of Superintendent Al Niemann effective June 30, 2021
• Approve Resignation of Paraprofessional Jennifer Huseth

• Acknowledge Donations:  Ashby Legacy Fund Classroom Grants $5,364.72
• Approve Senior Class ALF Fundraiser
• Approve Sophomore Class ALF Fundraiser

Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Region 1 Board.
 
Wing reported on Fergus Falls Special Ed Coop Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Communication to Families
• School and Home Connection
• Student/Family Support
• Attendance
• COVID-19 Statistics
• Learning Model change effective January 25th
• Game Attendance policy was presented by Activities Director Andy Peterson
• Possible Schedule Structure for 2021-22
• Workshop Day on January 18th
• Thank you to ALF for the lunch provided to Staff
• Assessment and Data
• Curriculum
• Administrative Professional Development

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Updates
• COVID Status Update:  Grades 7-12 returning to in-person Monday-Thursday effective January 25th, bi-weekly COVID testing, COVID Vaccinations

 
Mrs. Kent reported on Knowledge Bowl and Middle School Science.
 
Discussion Items
Administrative Realignment.
 
Shelby McQuay from Ehlers and Associates joined the meeting via Zoom at 7:12 pm.
 
Review Timeline for an August Special Election.
 
Building Project Update.
 
Third Coach request for Baseball and Softball.
 
Action Items
2021-22 School Calendar was tabled.
 
Spangler made a motion to approve the Pay Equity Report.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff introduced Resolution No. 21.03 Directing Administration to Recommend Program/Personnel Adjustments Due to Declining Enrollment and Diminishing Revenue.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to name Official Depository as Viking Bank of Ashby and Official Newspaper as Battle Lake Review/Ashby Dalton Post.   B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Rylander seconded.  MCU.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to set the following:
Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve Resolution No. 21.04 to Extend Families First Coronavirus Response Act (FFCRA) to March 31, 2021.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  MCU.  Chair Wing called the meeting adjourned at pm 8:16 pm.
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on December 16, 2020 in the Media Center of the School.  Chair Wing called the Truth and Taxation meeting to order at 6:01 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via zoon, Spangler via Zoom, and Wing.  Absent:  none.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Jon Hansen via Zoom, Laura Pettit via Zoom, Brooke Mayer via Zoom, Heidi Kent via Zoom, Miles Hoff via Zoom and Jaden Norby via Zoom.
 
The Pledge of Allegiance was recited.
 
Superintendent Niemann presented the Truth and Taxation information.
 
B. Johnson made a motion to adjourn the Truth and Taxation Meeting.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing yes.  MCU.   Adjourned at 6:10 PM.
 
Chair Wing called the World’s Best Workforce Meeting to order at 6:10 PM.
 
Principal Moore presented the World’s Best Workforce Information.
 
Rylander made a motion to adjourn the World’s Best Workforce Meeting.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing yes.  MCU.   Adjourned at 6:22 PM.
 
The regular meeting was called to order at 6:22 pm.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors.
 
Jaden Norby presented information of the requested Boys Basketball softener salt fundraiser.
 
Mrs. Kent, Jaden Norby, and Miles Wing presented information on the Class of 2021 Senior Class Trip request.  Anderson made a motion to approve the Senior Class Trip for May 14-16, 2021.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing yes.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of November 18, 2020 minutes
• Approval of November 2020 Financial Reports
• Approval of November 2020 Revenue and Expenditure Reports
• Approval of bills:  November Handpayables: $6,633.33, November Wire Payments: $122,361.48, December Bills $40,936.68
• November Student Activity Balances
• Hiring Paraprofessional Karen Starnes
• Approve Boys Basketball Fundraiser - “Softener Salt Sales”
• Formally Congratulate Jaden Norby on his Division 1 FB Scholarship

Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communication/Delegations
Vote was cast for Regional MREA At-Large & School Board Representative.
 
Votes were cast for Region 1 Joint Powers Board Candidates.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• Communications with parents regarding schedule changes
• School and home connections
• Student/Family support
• Attendance
• COVID 19 School statistics
• Student Experiences during hybrid and distance learning
• Staff Health and Wellness
• Science Standards and Curriculum
• Administrative Professional Development
• Community Connections

 
Superintendent’s Report
Mr. Niemann reported on the following:

• MSBA and MREA Legislative Platforms
• MASA 2021 Legislative Platform
• Special Session Results
• The new 2021 Mini Bus has arrived
• Enrollment update
• COVID status update
• MSBA Leadership Conference at home version will be January 14, 21, and 28

 
Brooke Mayer reported on High School Science.
 
Laura Pettit reported on 5th Grade.
 
Discussion Items
Facilities Committee Building Assessment Update.
  
Action Items
Rylander introduced Resolution No. 21.02 Establishing Combined Polling Places for Multiple Precincts and Designating Hours during which the Polling Places will remain open for Voting for School District Elections not held on the day of a Statewide Election.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to certify the 2020 Pay 2021 Levy at $1,071,556.52.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 8:00 pm.
                                                                                          
                                                                                                            Leslie Anderson, Clerk

November 12, 2020
 
The School Board of District 261 met in special session on November 12, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spangler via Zoom, and Wing.  Absent:  none.  Also present were Superintendent Niemann, Principal Moore via Zoom, Renee Melby, and Jon Hansen via Zoom.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda. Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of October 21, 2020 minutes
• Approval Personnel Changes- approve Janet Niemann for Long Term Middle School Teacher, Accept Resignation of Harlie Huelsman – Paraprofessional, approve hiring Alyssa Malecha - Paraprofessional

Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes. Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Discussion Items
Combined Polling Place.
 
Action Items
B. Johnson made a motion to Canvas the School Board Election Results as follows:
            Candidate                   Votes
            Heidi Hoff                  701
            Corey Johnson            602
            Brian Johnson             368
            Benjamin Johnson       510
            Kirby Spangler            627
            Write-in                       17
 
Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.

Rylander made a motion to approve purchase of a 2021 Thomas Mini bus in the amount of $54,504.65.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 6:25 pm.
                                                                                                    
                                                                                                            Leslie Anderson, Clerk
 
November 18, 2020
 
The School Board of District 261 met in regular session on November 18, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via zoon, Spangler via Zoom, and Wing.  Absent:  none.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Andy Peterson, Jon Hansen via Zoom, Naomi Anderson via Zoom, and Anna Johnson via Zoom.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:
 
Rylander moved to approve the following consent agenda:

• Approval of November 12, 2020 minutes
• Approval of October 2020 Financial Reports
• Approval of October 2020 Revenue and Expenditure Reports
• Approval of bills:  October Handpayables: $8,694.35, October Wire Payments: $119,522.83, November Bills $101,579.06
• October Student Activity Balances
• Report on COVID-19 funding

Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communication/Delegations
Lakes Country Service Coop Board Election
 
Board Reports
B. Johnson reported on MN School Board Association Legislative Advocacy.
 
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• Halloween Parade
• Conferences held November 12th
• Student and Family Support
• COVID reporting
• Communication with families
• Technology
• Scheduling during different Learning Models
• Safety and Security
• PLC’s and Professional Development with moving to Distance Learning
• Teacher and Employee Relations
• Assessment and Data
• Science Curriculum
• Administrative Professional Development

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus Updates
• Maintenance Updates
• Enrollment Update
• COVID Status Update
• Thanked the School Board for the treats given to the Staff

 
Naomi Anderson reported on High School English.
 
Anna Johnson reported on Counseling.
 
Activity Director’s Report
Andy Peterson reported on the following:

• Fall 2020 Sports Seasons for Football, Volleyball, and Cross Country.
• Governor Walz announcement regarding a 4 week delay for Winter Season Sports
• Winter Sports Coaching Assignments

 
Discussion Items
Facilities Committee Building Assessment Update.
 
Timeline for a May 11th Election.
 
Action Items
Combined Polling Place Resolution was tabled.
 
B. Johnson made a motion to approve the FY20 Financial Audit as presented on October 21, 2020 by Mary Reedy, Clifton, Larson, Allen LLP.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 8:04 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk
 

The School Board of District 261 met in regular session on October 21, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, and Wing.  Absent:  Spangler.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Jon Hansen, Emily Nelson via Zoom, Peter Nelson via Zoom, Dustin Steenblock via Zoom, Mary Reedy via Zoom, Paul Youngquist, Shelby McQuay, and Haley Foucault.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was shared by Chair Wing.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:
 
Rylander moved to approve the following consent agenda:

• Approval of September 16, 2020 minutes
• Approval of September 2020 Financial Reports
• Approval of September 2020 Revenue and Expenditure Reports
• Approval of bills:  September Handpayables: $3,344.57, September Wire Payments: $101,618.55, October Bills $119,095.50
• September Student Activity Balances
• Approval Personnel Changes- Maternity Leave for Marissa Baune, Resignation of Paraprofessional Lisa Mattocks, Hire Kelly Rauch – Paraprofessional, Hire Beth Odens – Paraprofessional, Hire Volleyball Coaches: Hayley Stevens - Varsity, Laura Pettit - JV, Courtney Atkinson & Kelly Rauch – JrH
• Acknowledge Donations:  Your Cause - Chris Larson for ALF $79.20, Summer Rec Donations - Viking Bank $100, Park Region Telephone $200, Spirits Isle $100, Rylander Insurance $100, Johnson-Nelson Masonry $400, City of Ashby $500, Ashby Legacy Fund - $17,219.75 Spring Grants, $2,020.13 Lounge Furniture, Ashby Post Prom - donation to Class of 2021 $3,500

Hoff seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communication/Delegations
Building Needs Assessment Presented by Paul Youngquist, Architect.
 
Property Tax Impact Presentation by Shelby McQuay, Ehlers & Associates.
 
FY 2020 Financial Audit Presentation by Mary Reedy, Clifton, Larson, Allen LLP.
 
LCSC Nomination Petition.
 
MSBA Insurance Trust Election of Trustees.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop.
 
C. Johnson, Facilities Planning Committee Member, reported.
 
Principal’s Report
Mr. Moore reported on the following:

• Upcoming Parent Teacher Conferences November 12, 2020
• Student / Family Support
• COVID 19 reporting, potential cases, tracking, and consistency
• Communications including Instant Alerts, Seesaw, and Google Meet
• Technology for K-12
• 2021-22 Schedule
• Safety and Security
• New Teacher / Staff Orientation / Mentorship Program
• Teacher and Employee Relations
• Assessment and Data
• Curriculum
• Administrative Professional Development

Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Updates
• Maintenance Projects
• Enrollment Update
• COVID Status Update
• Minnesota State High School League Dues and Fees and upcoming engagement sessions that will be hosted by the Minnesota State High School League
• Update of Polling Place process

 
Peter Nelson reported on Physical Education and bus driving.
 
Emily Nelson reported on Kindergarten.
 
Discussion Items
MSBA Leadership Conference survey has been taken.
 
Action Items
Anderson made a motion to approve Policy 522 Title IX Sex Nondiscrimination Policy Grievance Procedure and Process.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve the 2020-2021 Teacher Seniority List.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to nominate Suzanne Wing for election to the  Lakes Country Service Cooperative Executive Board of Directors.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 8:45 pm.
 
                                                                                                                                                                                
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on September 16, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Carol Koefod, Autumn Flickinger, and Jon Hansen via Zoom.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:
 
Rylander moved to approve the following consent agenda:

• Approval of August 20, 2020 minutes
• Approval of August 2020 Financial Reports
• Approval of August 2020 Revenue and Expenditure Reports
• Approval of bills:  August Handpayables: $5,734.61, August Wire Payments: $83,686.04, September Bills $58,385.46
• Approval Personnel Changes- Accept the Resignation of Ruth Jordan, Approve Hiring of the following: Tracy Westrom  - 3rd Grade Teacher, Cole Ellison - 2nd Grade Teacher, Nicolle Bolinski – Paraprofessional, Courtney Atkinson – Paraprofessional, Harlie Huelsman – Paraprofessional, Kassidy Odegard, Paraprofessional, Katherine Suchy – Paraprofessional, Arlene Henry – Dishwasher, Lisa Burrington - Long Term Sub for 5/6th position
• Acknowledge Donations:  Viking Coca Cola - for Student Council Scholarships $800

 
 
Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• Early Entrance Conferences
• Student and Family Support
• First Week of School
• Communications including Instant Alerts, Seesaw, and Google Meet
• Technology for K-12
• 2020-21 Schedule
• Safety and Security:  Masks/face coverings, Screening, Signage in the School Building, Home Health Screening, Off-Campus Online College/Online Credit Recovery Consent Form, and Attendance Guidelines for Parents Document
• Back to School Workshop
• New Teacher / Staff Orientation / Mentorship Program
• Teacher and Employee Relations
• Assessment and Data
• Curriculum

 
Superintendent’s Report
Mr. Niemann reported on the following:

• A bus driver will be returning following sick leave absence.
• Maintenance Projects:  Successfully transformed ITV Room and Computer Lab into classrooms.  Special thanks to the Custodial Staff for getting the school ready for another year.  New cleaning person is off to a great start.
• Enrollment update:  317 students K-12 at the beginning of the school year
• Update on the COVID numbers in Grant and Otter Tail Counties

 
Carol Koefod reported on 2nd Grade – the beginning of the School Year and teaching Distance Learning.
 
Autumn Flickinger reported on 1st Grade and the beginning of the School Year.
 
Discussion Items
Second Reading of Policy #522.
 
Facilities Needs Assessment Update and Next Steps including Ehlers.
 
MSHSL Discussion of bringing Football and Volleyball back yet this fall.
 
Action Items
Rylander made a motion to Certify the 2020 Payable 2021 Levy at $1,071,556.52.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Hoff made a motion to adjourn.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:58 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in special session on August 5, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Andy Peterson, Carol Koefod via Zoom, Autumn Flickinger via Zoom, Noelle Kratzke via Zoom, Heather Dewey via Zoom, Dustin Steenblock via Zoom, Laura Pettit via Zoom, Emily Nelson via Zoom, Jon Hansen via Zoom, Amanda Hedstrom via Zoom, Chalsey Barry via Zoom, and Echo Finkelson via Zoom,
 
The Pledge of Allegiance was recited.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing.
 
B. Johnson moved to approve the agenda.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  online visitors were acknowledged.
 
Hoff moved to approve the following consent agenda:

• Approval of July 15, 2020 minutes

Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Discussion Items
Andy Peterson gave an update on Minnesota State High School League Plans regarding Fall Return to Participation.
 
Ashby School’s Return to School Framework was presented and discussed.
 
Sample Resolution for the Adoption of the Base Model for the 2020-21 School Year was presented.
 
Data for Covid cases rate by County was presented.
 
Board Member Selection for the Incident Command Team was Ben Johnson, Leslie Anderson and Suzanne Wing.  Other members of the team will be Superintendent Niemann, Principal Jon Moore, and two teacher representatives to be determined.
 
Update was given on Personal Protective Equipment in place.
 
Anticipated additional staffing needs were discussed.
 
Action Items
B. Johnson made a motion to approve Ashby Public School’s Learning Plan Return to School Framework.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
 
Opportunity for Public Comment.
 
Hoff made a motion to adjourn.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:24 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk
​
The School Board of District 261 met in regular session on August 20, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Andy Peterson, Tom Gronwold, Jon Hansen via Zoom, Heather Dewey via Zoom, and Noelle Kratzke via Zoom.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:
 
Hoff moved to approve the following consent agenda:

• Approval of August 5, 2020 minutes
• Approval of July 2020 Financial Reports
• Approval of July 2020 Revenue and Expenditure Reports
• Approval of bills:  July Handpayables: $3,652.24, July Wire Payments: $103,979.30, August Bills $100,325.16

• Approval Personnel Changes:  Hire Nancy Moss part time Custodian, Add 5 Summer Days to Anna Johnson’s contract, Add 3 extended days to Heather Dewey’s Contract, Add .1166 FTE to Camille Schulz’s contract, Increase Naomi Anderson contract to 1.0 FTE, Approve work agreements for the following:  Jennifer Bovee, Jill Evavold, Denise Hansen, Amanda Hedstrom, Larry Jacobson, Theron Jeppesen, DeNette Larson, Lisa Mattocks, Robin McIntire, Laurie Melberg, Rosie Nissen, Sam Olson, Andrew Peterson, Melissa Peterson, Brenda Risbrudt, Emily Rosin, Joyce Rylander, Jennifer Tischer, Jennifer Tollefson, Julie Van Santen, Wendy Walvatne
• Acknowledge Donations:  Ashby Lions $250.00 Summer Rec, Land O Lakes $2,500.00 matching grant for ReadAlyzer

B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Ashby School Board Policy Committee Meeting.
 
B. Johnson gave a report on the Beyond the Yellow Ribbon,
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• School and Home Connections:  Family Survey, Early Entrance Conferences, and Building Leadership Team Meeting
• Student / Family Support:  Mrs. Johnson is developing a Plan for connection with families regardless of the model.
• Return to School Framework Document
• Schedule change for Hybrid Learning
• Planning and Implementation Guide for 2020-2021
• Technology
• Scheduling
• Safety and Security
• Student and Staff Handbooks
• Back to School Staff Workshop
• New Teacher and Staff Orientation

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus Updates and Route changes during Hybrid Learning
• Maintenance Projects – two rooms converted to Elementary Classrooms
• Enrollment update
• School Nurse Contract

 
Tom Gronwold reported on returning to School.
 
Andy Peterson reported on returning to School, Athletic Director challenges, and increased participation in Cross Country.
 
 
Discussion Items
Needs assessment for School Facilities.
 
Action Items
Anderson made a motion to approve the Base Year Learning Model for the 2020-2021 School Year and Other COVID-19 Related Matters stating Scenario 2 (In person K-5, Hybrid 6-12) as the base Learning Model to open the 2020-21 School Year.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to approve e-Learning for Snow Days.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler made a motion to approve District Policies Requiring Annual Review: #410, 413, 414, 415, 506, 514, 524, 616, and 806.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  
 
B. Johnson made a motion to approve Policy #522 Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to approve Policy #808 COVID19 Face Covering Policy.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
C. Johnson made a motion to set the Truth-In-Taxation Meeting as December 16, 2020, 6:01 pm.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Hoff made a motion to approve the School Nurse Contract with Prairie Ridge Healthcare.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Spangler made a motion to approve the Letter of Agreement Addressing Compensation of Coaches and Co-Curricular Advisors during the 2020-21 School Year.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Hoff made a motion to adjourn.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:42 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on July 15, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Emily Nelson, and Jon Hansen via Zoom.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  none
 
Anderson moved to approve the following consent agenda:

• Approval of June 17, 2020 minutes
• Approval of June 2020 Financial Reports
• Approval of June 2020 Revenue and Expenditure Reports
• Approval of June 2020 Student Activity Reports
• Approval of bills:  June Handpayables: $62,056.18, June Wire Payments: $103,526.81, July Bills $60,124.15

• Approval Personnel Changes:  Work Agreement for Jenny Tollefson for Summer Rec Director
• Acknowledge Donations:  Ashby Equity Grant $2,500, Your Cause - Chris Larson for ALF $26.40

B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communications/Delegations
November 2020 School Board Election filing dates are from July 28, 2020 – August 11, 2020.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop, Lakes Country Service Coop, and Minnesota Service Cooperative.
 
Principal’s Report
Mr. Moore reported on the following:

• Planning for the 2020-21 School Year
• Survey to be sent to families regarding the start of the next school year
• Open House
• Focus on how to use Seesaw / Google Classroom
• Student and Family support
• REACH Programming
• Communications
• Distance Learning
• Hybrid Learning
• In-Person Learning
• Technology
• Scheduling and the 2020-21 Schedule
• PLC and PD Committee to meet this week
• Staff Survey results
• Assessment and Data

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Update – new Mini bus has arrived
• A Mechanical Engineer has looked at the roofs and possible upgrades to ventilation
• Classroom remodel
• LP pricing for upcoming season
• Coaching and Advisory Memorandum Agreement being looked at with Teacher Negotiation Committee
• Summer Rec will hold a one week camp
• Basketball teams participating in Summer Scrimmages
• Latest update from Horizon Public Health
• Meeting last week with LCSC Health and Safety Facilitator regarding COVID supplies needed

 
Cindy Welch reported on Kindergarten.
 
Emily Nelson reported on Targeted Services Summer School and Kindergarten.
 
 
Discussion Items
Reopening School in the Fall of 2020.
 
Action Items
Spangler made a motion to approve Al Niemann as the Identified Official with Authority.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Dairy bid opening:
Prairie Farms:                       Esc.     Firm
     1/2 pint 1% milk            .223                             
     1/2 pint skim milk          .221      
     1/2 pint chocolate 1%    .234      
 
Hoff made a motion to accept the escalating Dairy Bid from Prairie Farms.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Vehicle Maintenance opening:
      Ashby Equity:
           Large busses maintenance         $55.00/hr.
           Heavy Duty Oil                          $16.00 gallon
           Synthetic Oil                              $19.00 gallon
           Small vehicles maintenance      $55.00/hr.
           Oil                                                $4.50 quart
 
Rylander made a motion to accept the Vehicle Maintenance bid from Ashby Equity.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Vehicle fuel bid opening:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                          $16.00 gallon
           Oil                                                $4.50 quart
          
Spangler made a motion to accept the Vehicle fuel bid from Ashby Equity.   Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
C. Johnson made a motion to set fees for 2020-21 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
Season passes:  Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                           Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
Activity fees:          
Students attending Ashby School:
Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
 
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Supply fee Grades PreK-2:  $25.00
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                              
        Lunch:                                                    Breakfast:
         Elementary Students            $2.40          Students                   $1.20
         High School Student            $2.55          Reduced                   free
         Reduced K-12                      $0.40          Adults                      $1.90                      
         Student Ala Carte item         $1.00          Breakfast seconds    $0.50
         Extra Milk                            $0.30          Juice                         $0.30
         Staff Adults                          $3.85
         Adult Alacarte                      $1.50
         Guest Students & Adults      $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
 
B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Rylander made a motion to approve Resolution No. 21.01 for FY22 Long Term Facility Maintenance Plan.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Hoff made a motion to adjourn.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:58 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on May 20, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby via Zoom, Naomi Anderson via Zoom, Dustin Steenbock via Zoom, and Jon Hansen via Zoom.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  none
 
C. Johnson moved to approve the following consent agenda:

• Approval of May 20, 2020 minutes
• Approval of May 2020 Financial Reports
• Approval of May 2020 Revenue and Expenditure Reports
• Approval of May 2020 Student Activity Reports
• Approval of bills:  May Handpayables: $3,663.48, May Wire Payments: $100,269.27, June Bills $46,849.40

• Approval Personnel Changes:  Tenure Status for Autumn Flickinger, Emily Nelson, and Anthony Munstermann, Work Agreements for Summer Staff: Renee Melby, Suzanna Ecker, Dave Gorghuber, Leo Ohren, Jon Hansen, and Jenny Tollefson, and Work Agreement for Holly Thompson as a Lead Preschool Teacher/Paraprofessional
• Acknowledge Donations:  Your Cause - Chris Larson for ALF $26.40

Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Coop and LCSC Joint Powers Cooperative Purchasing.
 
Anderson reported on Region 1.
 
Rylander reported on Grant County Beyond the Yellow Ribbon.
 
Principal’s Report
Mr. Moore reported on the following:

• The end of the School Year and Gradation
• School and Home Connection
• Distance Learning
• Student Support
• Scheduling
• Safety and Security
• Teaching and Learning – met with the PLC and PD Committee
• Observations for next year
• Assessment and Data
• New Elementary Math Curriculum
• Upcoming Senior Class Trip
• A decision regarding next school year will be made available by the Minnesota Department of Education on July 27th

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• The new 14 passenger MicroBird bus has been delivered
• Maintenance projects including routine summer cleaning, transition of computer lab to a classroom, roof inspection completed, and that the playground has been reopened
• Enrollment update
• Minnesota Department of Education will be giving  guidance on reopening school in the fall with the final decision to be announced on July 27th
• Minnesota School District Liquid Asset Fund has been established for investments for the Ashby Public School
• Mr. Moore will be involved in a Fall Planning Task Force through Lakes Country Service Coop

 
Naomi Anderson reported on the year of High School English including College English and Ashby Honor Society.
 
Dustin Steenblock reported on Distance Learning, the School Garden, and the opportunity for him to participate in the MN Education Policy Fellowship Program.
 
Discussion Items
Needs Assessment for School Facilities by the Facilities Committee.   Motion by Anderson to move to Action Item 9.6.  Seconded by Hoff.   Roll call:  BJ-yes, KS-yes, HH-yes, LA-yes, DR-yes, CJ-yes, Wing-yes  MCU
 
Action Items
Rylander made a motion to approve the Support Staff Salary Schedule for 2020-21.
Spangler seconded.  Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler made a motion to approve the FY21 Budget as follows:
                                 Revenue       Expenditure
           Fund 01       3,677,748          3,521,593
           Fund 02          197,653             221,180
           Fund 04            86,724             113,172
           Fund 07          629,628             534,725
           Fund 08              5,000                 5,000
               Total:       4,596,753          4,395,670
B. Johnson seconded.  Roll call:  BJ-yes, KS-yes, HH-yes, LA-yes, DR-yes, CJ-yes, Wing-yes  MCU
 
Rylander made a motion to call for Bids on Dairy Products, Vehicle Fuel & Maintenance.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
  
B. Johnson made a motion to Approve Community Ed Director Work Agreement for Marie Hoffman. Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to increase Principal Moore’s contract days to 215 and adjust the salary accordingly and approve the new contract.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.    
 
C. Johnson made a motion to approve the Youngquist Proposal with the needs assessment work to begin in August 2020.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:30 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on May 20, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore via Zoom, Renee Melby via Zoom, Paula Wojcik via Zoom, Marissa Baune via Zoom, and Jon Hansen via Zoom.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  none
 
B. Johnson moved to approve the following consent agenda:

• Approval of April 15, 2020 minutes
• Approval of April 2020 Financial Reports
• Approval of April 2020 Revenue and Expenditure Reports
• Approval of April 2020 Student Activity Reports
• Approval of bills:  April Handpayables: $4,878.08, April Wire Payments: $97,808.43, April Student Activity Payments $11,294.24, May Bills $82,485.46
• Approval Personnel Changes:  Approve Teaching Contract for Cole Ellison, Approve Casey Stokesberry as Baseball Pitch Count Coach, Approve Brenda Johnson as Summer Groundskeeper

• Acknowledge Donations:  Ashby Legacy Fund $15,297.12 for Legacy Lounge furniture

Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Wing reported on Lakes Country Service Coop and Fergus Falls Special Ed Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• Community Connection – Teacher Parade
• School and Home Connection and Communications
• Distant Learning including Instructional Delivery, Child Care, Food Service/Delivery, Material/Education Supply pick up, Technology Device pick up
• Student Support
• Grading
• Safety and Security
• Teaching and Learning
• Math Curriculum for Elementary
• Senior Class Trip has been rescheduled to go to Madden’s Resort
• Graduation 2020 and Parade Route

 
Superintendent’s Report
Mr. Niemann reported on the following:

• New MicroBird mini bus will be delivered on June 15th
• Roofs were inspected by Josh Herzog
• Enrollment dropped on student
• Facilities Committee will meet to discuss Building Needs Assessment, Possible Cell Tower Lease, and Solar Panel Request

 
Marissa Baune reported on Middle School Distance Learning.
 
Paula Wojcik reported on Middle School and High School Distance Learning, Video Club, Prom, and Musical.
 
Discussion Items
Facilities Review.
 
Action Items
Rylander made a motion to renew Lakes Country Service Coop Membership Agreement for 2020-21.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to renew Membership in the Minnesota State High School League for 2020-21.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
C. Johnson introduced Resolution No. 20.06 of Joint Powers Agreement with Minnesota School District Liquid Asset Fund.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler made a motion to purchase MicroBird Type School/Activity Bus.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
B. Johnson made a motion to approve Three Year Services Agreement with Lakes Country Service Coop for Health and Safety Services.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to adjourn.  L. Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:18 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on April 15, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, Wing.  Also present were Superintendent Niemann, Principal Moore via Zoom, Renee Melby via Zoom, Heather Dewey via Zoom, Micaela Proels via Zoom, Dustin Steenblock via Zoom, Jon Hansen via Zoom, and Eric Schoenbauer via Zoom.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  Eric Schoenbauer
 
C. Johnson moved to approve the following consent agenda:

• Approval of March 18, 2020 minutes
• Approval of February 2020 and March 2020 Financial Reports
• Approval of March 2020 Revenue and Expenditure Reports
• Approval of February 2020 and March 2020 Student Activity Reports
• Approval of bills:  March Handpayables: $3,087.98, March Wire Payments: $98,910.58, March Bills $75,247.97, April Bills $43,644.48
• Approval Personnel Changes:  Autumn Flickinger-Head Softball Coach,Laura Pettit-JV Softball Coach, Jared Larson-Head Baseball Coach, Dwight Walvatne-JV Baseball Coach, Andy Peterson-Head Golf Coach, Troy Mickelson-JrH Golf Coach, Zach Traphagen-Head Track Coach, Peter Nelson-Assistant Track Coach, Robert Bosma-Assistant Track Coach, Shelee Hansen-JrH Track Coach
• Approve Unpaid Leave of Absence – Jennifer Tischer effective March 19, 2020

• Acknowledge Donations:  none

B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Region I Board Meeting.
 
Rylander reported on Beyond the Yellow Ribbon – Grant County.
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• 2020 Grant County Fun Fest has been cancelled
• Importance of communication during Distance Learning
• School and Home Connection and Communications
• Distant Learning including Technology needs and Instructional Delivery
• Child Care and Food Service during COVID-19 situation
• Student Support
• Class offerings
• Safety and Security
• Teaching and Learning
• Waiting to make decisions on Graduation and Senior Class Trip

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Maintenance projects
• Tracking of COVID-19 expenses
• Expectations of employees during Distance Learning
• School Playground is now closed in coordination with Ashby City Parks

 
Heather Dewey reported on PreSchool.
 
Micaela Proels reported on First Grade.
 
Hoff made a motion to adjourn.  C. Johnson seconded.  MCU.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  Chair Wing called the meeting adjourned at 7:27 pm.                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on March 18, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM in social distancing seating with members Anderson, Hoff, B. Johnson, Rylander, Wing Absent:  C. Johnson, Spangler.  Also present were Superintendent Niemann, Principal Moore, Kris Roley, Troy Mickelson, Heidi Kent, and Dustin Steenblock.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the amended agenda.  Hoff seconded.  MCU.
 
Recognition of Visitors:  none
 
Rylander moved to approve the following consent agenda:

• Approval of February 19, 2020 minutes with name spelling correction
• Approval of February 2020 Revenue and Expenditure Reports
• Approval of bills:  February Handpayables: $10,264.98, February Wire Payments: $105,620.62
• Approval of Resignation of Al Niemann as Varsity Girls Basketball Coach

• Acknowledge Donations:  Dalton Free Lutheran Parish – Angel Fund $585.06, Chris Larson - $24 to Ashby Legacy Fund, Land O Lakes (matching Grant to Ashby Equity) - $1,250 for Sensory Area in PreSchool and $250 for Elementary Sleds

B. Johnson seconded.  MCU.
 
Board Reports
Anderson reported on Region I Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• 2020 Grant County Fun Fest possibly being cancelled
• School and Home Connection and Communications
• Distant Learning including Technology needs and Instructional Delivery
• Child Care and Food Service during COVID-19 situation
• Student Support
• Class offerings
• Safety and Security
• Teaching and Learning
• Notables from Classrooms and Clubs:  February I Love to Read Month, Author Lovegreen visit, Snow Week, K-12 Andes Ski Trip, Girls and Boys Basketball seasons

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus updates
• Maintenance projects
• Enrollment update
• Counselor connection
• MCA/MTAS testing
• March 18, 2020 School Closure Guidance for MN Public Schools

 
Kris Roley reported on Elementary Special Education.
 
Troy Mickeson reported on Secondary Special Education.
 
Discussion Items
Consider Revising the 2020-21 School Calendar due to a conflict with Parent Teacher Conferences.
 
COVID-19 Discussion.
 
Action Items
Anderson made a motion to post for a Second Grade Teacher opening.  Hoff seconded.  MCU.
 
Hoff made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at 7:45 pm.
                                                                                                         
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on February 19, 2020 in the Media Center of the School.  Vice Chair C. Johnson called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Spangler present. Absent:  Wing.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Camille Schultz, Tony Munsterman, Autumn Aeling, and Brian Johnson.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda.  Spangler seconded.  MCU.
 
Recognition of Visitors:  Brian Johnson
 
Rylander moved to approve the following consent agenda:

• Approval of January 22, 2020 minutes.
• Financial Reports for January 2020.
• Approval of bills:  January Handpayables: $8,713.98, January Wire Payments:  $96,204.60, Student Activity January payments $13,519.05, and February bills:  $79,505.56.

• Acknowledge Donations:  Ashby Equity Grant $1,250 for Sensory Area in PreSchool, Ashby Equity Grant $250 for Elementary Sleds, Memory of Sandra Barry for School Lunches $120

Hoff seconded.  MCU.
 
Board Reports
B. Johnson reported on Minnesota Rural Education Association and their work with PLC Groups, Sons of the American Legion upcoming AWF Wrestling in July 2020.
 
Anderson reported on Region I Board Meeting and Region I Business Conference.
 
Wings written report included Fergus Falls Special Ed Coop Meeting, Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Community Connection:  2020 Grant County Fund Fest and Expo to be held in Ashby April 25, 2020
• School and Home Connection
• Communications including ClassDojo and Social Media
• Behavior Management, Attendance, Grading, Student Support, Class Offerings, Safety and Security
• Professional Learning Communities and Personal Development
• Observations
• New Teacher Mentorship Program
• Teacher and Employee Relations
• Assessment and Data, Eye Tracking
• New Math Curriculum for K-5th Grade
• Noteables from Classrooms and Clubs:  I Love to Read Month, FFA Competition, Snoweek Activities
• Author Kevin Lovegreen visit February 7, 2020
• Upcoming K-12 Sking and Tubing Day at Andes Tower Hills on February 26th
• Parent Teacher Conferences March 5th
• Staff Day on March 9th

 
Superintendent’s Report
Mr. Niemann reported on the following:

• School Board Recognition Week
• Legislative Update
• Bus updates
• Plan to meet with the facilities Committee regarding Solar Opportunity and other facility needs
• Enrollment update

 
Camille Schultz reported on K-12 Art.
 
Tony Munsterman reported on K-12 Music.
 
Discussion Items
Senior Baseball League State Tournament request for facility use in August 2020.
 
Investment Services being pursued with Minnesota Liquid Asset Fund.
 
Request for Baseball and Softball Junior High Coaches.
 
Action Items
Spangler made a motion to approve the the following Fundraisers:  8th Grade ALF Fundraiser Pancake Breakfast March 15th, 4th & 5th Grade ALF Fundraiser Elementary (Grades 3-5) Dance March 27th, 5th Grade Wolf Ridge Fundraiser Spaghetti Dinner and Basket Auction February 29th.  B. Johnson seconded.  MCU.
 
Hoff made a motion to adjourn.  Rylander seconded.  MCU.  Vice Chair C. Johnson called the meeting adjourned at pm 7:39 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on January 22, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent:  None.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Peter Nelson, Noelle Kratzke, Andy Peterson, Amelia Barry, Halle Dahlen, and Brain Johnson.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the amended agenda.  Spangler seconded.  MCU.
 
Board Reorganization:  Anderson nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  Rylander nominated C. Johnson for Vice Chairperson.  Nominations were closed and C. Johnson was declared elected by acclamation.  Hoff nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  B. Johnson nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Senior Class Representatives Amelia Barry and Halle Dahlen presented their Senior Class Trip plans to Lake Okoboji, Iowa and fund raising events of Crush Can sale, and Bake Sale.  Rylander made a motion to approve the Senior Class Trip and Fundraisers.  Anderson seconded.  MCU.
 
Andy Peterson requested approval for the 9th Grade ALF Fundraiser – Flower Sales for Valentines Day.  Spangler made a motion to approve.  B. Johnson seconded.  MCU.
 
Athletic Director’s Report
Mr. Peterson reported on the following:

• Meeting was held with Spring Coaches.  Additional coaches have been requested for Baseball and Softball.  No action was taken.

 
C. Johnson moved to approve the following consent agenda:

• Approval of December 18, 2019 minutes.
• Financial Reports for December 2019.
• Approval of bills:  December Handpayables: $9,915.39, December Wire Payments:  $107,820.10, Student Activity December payments $6,916.35, and January bills:  $564,248.18.

• Acknowledge Donations:  Ashby Legacy Fund Classroom Grants $15,159, NFPA Education and Technology $500 Fluid Power Grant, Your Cause donation of $286 to Ashby Legacy Fund from Chris Larson, Anonymous donation of $50 to 7th-12th Lunches, Memory of Charlotte Moen for School Lunches $2,500, Memory of Sandra Barry for School Lunches $2,385

Rylander seconded.  MCU.
 
Board Reports
Hoff reported on School Board Convention.
 
Anderson reported on School Board Convention.
 
C. Johnson reported on School Board Convention.
 
Wing reported on Fergus Falls Special Ed Coop Meeting, Lakes Country Service Coop Board Meeting, School Board Convention, and MN Service Coop Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Community Connection:  Community Candy Cane Handout, 2020 Grant County Fund Fest and Expo
• School and Home Connection
• Communications including ClassDojo and Social Media
• Behavior Management, Attendance, Grading, Student Support, Class Offerings
• Full Staff Day on January 20th
• Observations
• New Teacher Mentorship Program
• Teacher and Employee Relations
• Notables from Classrooms and Clubs
• Assessment and Data
• Looking at new Math Curriculum for K-5th Grade
• Furniture for the Commons Area has been delivered
• February is I Love to Read Month with activities being planned
• Upcoming Author Visit from Kevin Lovegreen
• 2020-2021 lower Elementary Grades proposal

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus updates
• Enrollment update
• Started the process of ordering a mini bus
• Progress has been made on collection of negative lunch balances
• No luck with hiring attempts for bus driver or cleaning person

 
Peter Nelson reported on Health and Physical Education
 
Noelle Kratzke reported on High School Math and Student Council.
 
Discussion Items
Otter Tail Power Company Solar Electricity (Private Sub-Contractor).
 
Action Items
Network Security and Privacy Liability Cyber Insurance – no action taken.
 
C. Johnson introduced Resolution No. 20.05 Directing Administration to Recommend Program/Personnel Adjustments Due to Declining Enrollment and Diminishing Revenue.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
C. Johnson made a motion to name Official Depository as Viking Bank, Ashby and Official Newspaper as Ashby Dalton Post.  B. Johnson seconded.  MCU.
 
C. Johnson made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Rylander seconded.  MCU.
 
C. Johnson made a motion to approve the Junior Class ALF Fundraiser – Jamboree with the Juniors for February 8, 2020, 1st and 2nd Grade ALF Fundraiser – Art Show for March 14, 2020, and Class of 2025 Arrow Clothing Fundraiser.  B. Johnson seconded.  MCU.
 
C. Johnson made a motion to approve the 2020-21 School Calendar.  Spangler seconded.  MCU.
 
Discussion on splitting 2nd Grade for 2020-21.  The Board gave consensus to move forward with the planning.
 
Hoff made a motion to adjourn.  Spangler seconded.  MCU.  Chair Wing called the meeting adjourned at pm 8:26 pm.
 
                                                                                                            Leslie Anderson, Clerk