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The School Board of District 261 met in regular session on September 16, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore, Renee Melby, Carol Koefod, Autumn Flickinger, and Jon Hansen via Zoom.
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing. The Pledge of Allegiance was recited. Anderson moved to approve the agenda. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: Rylander moved to approve the following consent agenda:
Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Board Reports Anderson reported on Region 1. Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Carol Koefod reported on 2nd Grade – the beginning of the School Year and teaching Distance Learning. Autumn Flickinger reported on 1st Grade and the beginning of the School Year. Discussion Items Second Reading of Policy #522. Facilities Needs Assessment Update and Next Steps including Ehlers. MSHSL Discussion of bringing Football and Volleyball back yet this fall. Action Items Rylander made a motion to Certify the 2020 Payable 2021 Levy at $1,071,556.52. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU Hoff made a motion to adjourn. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:58 pm. Leslie Anderson, Clerk The School Board of District 261 met in special session on August 5, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Andy Peterson, Carol Koefod via Zoom, Autumn Flickinger via Zoom, Noelle Kratzke via Zoom, Heather Dewey via Zoom, Dustin Steenblock via Zoom, Laura Pettit via Zoom, Emily Nelson via Zoom, Jon Hansen via Zoom, Amanda Hedstrom via Zoom, Chalsey Barry via Zoom, and Echo Finkelson via Zoom,
The Pledge of Allegiance was recited. Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing. B. Johnson moved to approve the agenda. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: online visitors were acknowledged. Hoff moved to approve the following consent agenda:
Discussion Items Andy Peterson gave an update on Minnesota State High School League Plans regarding Fall Return to Participation. Ashby School’s Return to School Framework was presented and discussed. Sample Resolution for the Adoption of the Base Model for the 2020-21 School Year was presented. Data for Covid cases rate by County was presented. Board Member Selection for the Incident Command Team was Ben Johnson, Leslie Anderson and Suzanne Wing. Other members of the team will be Superintendent Niemann, Principal Jon Moore, and two teacher representatives to be determined. Update was given on Personal Protective Equipment in place. Anticipated additional staffing needs were discussed. Action Items B. Johnson made a motion to approve Ashby Public School’s Learning Plan Return to School Framework. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU Opportunity for Public Comment. Hoff made a motion to adjourn. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:24 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on August 20, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore, Renee Melby, Andy Peterson, Tom Gronwold, Jon Hansen via Zoom, Heather Dewey via Zoom, and Noelle Kratzke via Zoom. Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing. The Pledge of Allegiance was recited. Rylander moved to approve the agenda. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: Hoff moved to approve the following consent agenda:
Board Reports Anderson reported on Ashby School Board Policy Committee Meeting. B. Johnson gave a report on the Beyond the Yellow Ribbon, Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Tom Gronwold reported on returning to School. Andy Peterson reported on returning to School, Athletic Director challenges, and increased participation in Cross Country. Discussion Items Needs assessment for School Facilities. Action Items Anderson made a motion to approve the Base Year Learning Model for the 2020-2021 School Year and Other COVID-19 Related Matters stating Scenario 2 (In person K-5, Hybrid 6-12) as the base Learning Model to open the 2020-21 School Year. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Rylander made a motion to approve e-Learning for Snow Days. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Spangler made a motion to approve District Policies Requiring Annual Review: #410, 413, 414, 415, 506, 514, 524, 616, and 806. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. B. Johnson made a motion to approve Policy #522 Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Anderson made a motion to approve Policy #808 COVID19 Face Covering Policy. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson made a motion to set the Truth-In-Taxation Meeting as December 16, 2020, 6:01 pm. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to approve the School Nurse Contract with Prairie Ridge Healthcare. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Spangler made a motion to approve the Letter of Agreement Addressing Compensation of Coaches and Co-Curricular Advisors during the 2020-21 School Year. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to adjourn. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:42 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on July 15, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Emily Nelson, and Jon Hansen via Zoom.
The Pledge of Allegiance was recited. Rylander moved to approve the agenda. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: none Anderson moved to approve the following consent agenda:
Communications/Delegations November 2020 School Board Election filing dates are from July 28, 2020 – August 11, 2020. Board Reports Anderson reported on Region 1. Wing reported on Fergus Falls Special Ed Coop, Lakes Country Service Coop, and Minnesota Service Cooperative. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Cindy Welch reported on Kindergarten. Emily Nelson reported on Targeted Services Summer School and Kindergarten. Discussion Items Reopening School in the Fall of 2020. Action Items Spangler made a motion to approve Al Niemann as the Identified Official with Authority. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Dairy bid opening: Prairie Farms: Esc. Firm 1/2 pint 1% milk .223 1/2 pint skim milk .221 1/2 pint chocolate 1% .234 Hoff made a motion to accept the escalating Dairy Bid from Prairie Farms. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Vehicle Maintenance opening: Ashby Equity: Large busses maintenance $55.00/hr. Heavy Duty Oil $16.00 gallon Synthetic Oil $19.00 gallon Small vehicles maintenance $55.00/hr. Oil $4.50 quart Rylander made a motion to accept the Vehicle Maintenance bid from Ashby Equity. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Vehicle fuel bid opening: Ashby Equity: Unleaded gasoline $0.08 discount Diesel $0.08 discount Heavy Duty Oil $16.00 gallon Oil $4.50 quart Spangler made a motion to accept the Vehicle fuel bid from Ashby Equity. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson made a motion to set fees for 2020-21 as follows: Admission Prices: Adults $6.00, Students $3.00, Seniors $3.00. Season passes: Fall: Family $40, Adult $30, Student $20, Seniors $20. Winter: Family $50, Adult $40, Student $20, Seniors $20. Activity fees: Students attending Ashby School: Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity. Family maximum $200.00/year. Non Ashby Enrolled Student: Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity. No Family maximum. Supply fee Grades PreK-2: $25.00 Milk Break Grades 1-6: $40.00 per student/per school year Meals: Lunch: Breakfast: Elementary Students $2.40 Students $1.20 High School Student $2.55 Reduced free Reduced K-12 $0.40 Adults $1.90 Student Ala Carte item $1.00 Breakfast seconds $0.50 Extra Milk $0.30 Juice $0.30 Staff Adults $3.85 Adult Alacarte $1.50 Guest Students & Adults $4.00 Drivers Ed: Classroom $75.00, Behind the Wheel $225.00 Device Insurance: $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th) B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU Rylander made a motion to approve Resolution No. 21.01 for FY22 Long Term Facility Maintenance Plan. C. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU Hoff made a motion to adjourn. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:58 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on May 20, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore, Renee Melby via Zoom, Naomi Anderson via Zoom, Dustin Steenbock via Zoom, and Jon Hansen via Zoom.
The Pledge of Allegiance was recited. Anderson moved to approve the agenda. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: none C. Johnson moved to approve the following consent agenda:
Board Reports Wing reported on Fergus Falls Special Ed Coop and LCSC Joint Powers Cooperative Purchasing. Anderson reported on Region 1. Rylander reported on Grant County Beyond the Yellow Ribbon. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Naomi Anderson reported on the year of High School English including College English and Ashby Honor Society. Dustin Steenblock reported on Distance Learning, the School Garden, and the opportunity for him to participate in the MN Education Policy Fellowship Program. Discussion Items Needs Assessment for School Facilities by the Facilities Committee. Motion by Anderson to move to Action Item 9.6. Seconded by Hoff. Roll call: BJ-yes, KS-yes, HH-yes, LA-yes, DR-yes, CJ-yes, Wing-yes MCU Action Items Rylander made a motion to approve the Support Staff Salary Schedule for 2020-21. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Spangler made a motion to approve the FY21 Budget as follows: Revenue Expenditure Fund 01 3,677,748 3,521,593 Fund 02 197,653 221,180 Fund 04 86,724 113,172 Fund 07 629,628 534,725 Fund 08 5,000 5,000 Total: 4,596,753 4,395,670 B. Johnson seconded. Roll call: BJ-yes, KS-yes, HH-yes, LA-yes, DR-yes, CJ-yes, Wing-yes MCU Rylander made a motion to call for Bids on Dairy Products, Vehicle Fuel & Maintenance. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. B. Johnson made a motion to Approve Community Ed Director Work Agreement for Marie Hoffman. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Rylander made a motion to increase Principal Moore’s contract days to 215 and adjust the salary accordingly and approve the new contract. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson made a motion to approve the Youngquist Proposal with the needs assessment work to begin in August 2020. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to adjourn. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:30 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on May 20, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, and Wing. Also present were Superintendent Niemann, Principal Moore via Zoom, Renee Melby via Zoom, Paula Wojcik via Zoom, Marissa Baune via Zoom, and Jon Hansen via Zoom.
The Pledge of Allegiance was recited. Anderson moved to approve the agenda. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: none B. Johnson moved to approve the following consent agenda:
Board Reports Wing reported on Lakes Country Service Coop and Fergus Falls Special Ed Coop. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Marissa Baune reported on Middle School Distance Learning. Paula Wojcik reported on Middle School and High School Distance Learning, Video Club, Prom, and Musical. Discussion Items Facilities Review. Action Items Rylander made a motion to renew Lakes Country Service Coop Membership Agreement for 2020-21. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to renew Membership in the Minnesota State High School League for 2020-21. Spangler seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson introduced Resolution No. 20.06 of Joint Powers Agreement with Minnesota School District Liquid Asset Fund. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Spangler made a motion to purchase MicroBird Type School/Activity Bus. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. B. Johnson made a motion to approve Three Year Services Agreement with Lakes Country Service Coop for Health and Safety Services. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to adjourn. L. Anderson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Chair Wing called the meeting adjourned at 7:18 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on April 15, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM. Member present: Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander via Zoom, Spanlger via Zoom, Wing. Also present were Superintendent Niemann, Principal Moore via Zoom, Renee Melby via Zoom, Heather Dewey via Zoom, Micaela Proels via Zoom, Dustin Steenblock via Zoom, Jon Hansen via Zoom, and Eric Schoenbauer via Zoom.
The Pledge of Allegiance was recited. Rylander moved to approve the agenda. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Recognition of Visitors: Eric Schoenbauer C. Johnson moved to approve the following consent agenda:
Board Reports Anderson reported on Region I Board Meeting. Rylander reported on Beyond the Yellow Ribbon – Grant County. Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Heather Dewey reported on PreSchool. Micaela Proels reported on First Grade. Hoff made a motion to adjourn. C. Johnson seconded. MCU. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. Chair Wing called the meeting adjourned at 7:27 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on March 18, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM in social distancing seating with members Anderson, Hoff, B. Johnson, Rylander, Wing Absent: C. Johnson, Spangler. Also present were Superintendent Niemann, Principal Moore, Kris Roley, Troy Mickelson, Heidi Kent, and Dustin Steenblock.
The Pledge of Allegiance was recited. B. Johnson moved to approve the amended agenda. Hoff seconded. MCU. Recognition of Visitors: none Rylander moved to approve the following consent agenda:
Board Reports Anderson reported on Region I Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Kris Roley reported on Elementary Special Education. Troy Mickeson reported on Secondary Special Education. Discussion Items Consider Revising the 2020-21 School Calendar due to a conflict with Parent Teacher Conferences. COVID-19 Discussion. Action Items Anderson made a motion to post for a Second Grade Teacher opening. Hoff seconded. MCU. Hoff made a motion to adjourn. B. Johnson seconded. MCU. Chair Wing called the meeting adjourned at 7:45 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on February 19, 2020 in the Media Center of the School. Vice Chair C. Johnson called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Spangler present. Absent: Wing. Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Camille Schultz, Tony Munsterman, Autumn Aeling, and Brian Johnson.
The Pledge of Allegiance was recited. Anderson moved to approve the amended agenda. Spangler seconded. MCU. Recognition of Visitors: Brian Johnson Rylander moved to approve the following consent agenda:
Board Reports B. Johnson reported on Minnesota Rural Education Association and their work with PLC Groups, Sons of the American Legion upcoming AWF Wrestling in July 2020. Anderson reported on Region I Board Meeting and Region I Business Conference. Wings written report included Fergus Falls Special Ed Coop Meeting, Lakes Country Service Coop Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Camille Schultz reported on K-12 Art. Tony Munsterman reported on K-12 Music. Discussion Items Senior Baseball League State Tournament request for facility use in August 2020. Investment Services being pursued with Minnesota Liquid Asset Fund. Request for Baseball and Softball Junior High Coaches. Action Items Spangler made a motion to approve the the following Fundraisers: 8th Grade ALF Fundraiser Pancake Breakfast March 15th, 4th & 5th Grade ALF Fundraiser Elementary (Grades 3-5) Dance March 27th, 5th Grade Wolf Ridge Fundraiser Spaghetti Dinner and Basket Auction February 29th. B. Johnson seconded. MCU. Hoff made a motion to adjourn. Rylander seconded. MCU. Vice Chair C. Johnson called the meeting adjourned at pm 7:39 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on January 22, 2020 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent: None. Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Peter Nelson, Noelle Kratzke, Andy Peterson, Amelia Barry, Halle Dahlen, and Brain Johnson.
The Pledge of Allegiance was recited. B. Johnson moved to approve the amended agenda. Spangler seconded. MCU. Board Reorganization: Anderson nominated Wing for Chairperson. Nominations were closed and Wing was declared elected by acclamation. Rylander nominated C. Johnson for Vice Chairperson. Nominations were closed and C. Johnson was declared elected by acclamation. Hoff nominated Anderson for Clerk. Nominations were closed and Anderson was declared elected by acclamation. B. Johnson nominated Rylander for Treasurer. Nominations were closed and Rylander was declared elected by acclamation. Senior Class Representatives Amelia Barry and Halle Dahlen presented their Senior Class Trip plans to Lake Okoboji, Iowa and fund raising events of Crush Can sale, and Bake Sale. Rylander made a motion to approve the Senior Class Trip and Fundraisers. Anderson seconded. MCU. Andy Peterson requested approval for the 9th Grade ALF Fundraiser – Flower Sales for Valentines Day. Spangler made a motion to approve. B. Johnson seconded. MCU. Athletic Director’s Report Mr. Peterson reported on the following:
C. Johnson moved to approve the following consent agenda:
Board Reports Hoff reported on School Board Convention. Anderson reported on School Board Convention. C. Johnson reported on School Board Convention. Wing reported on Fergus Falls Special Ed Coop Meeting, Lakes Country Service Coop Board Meeting, School Board Convention, and MN Service Coop Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Peter Nelson reported on Health and Physical Education Noelle Kratzke reported on High School Math and Student Council. Discussion Items Otter Tail Power Company Solar Electricity (Private Sub-Contractor). Action Items Network Security and Privacy Liability Cyber Insurance – no action taken. C. Johnson introduced Resolution No. 20.05 Directing Administration to Recommend Program/Personnel Adjustments Due to Declining Enrollment and Diminishing Revenue. Hoff seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson made a motion to name Official Depository as Viking Bank, Ashby and Official Newspaper as Ashby Dalton Post. B. Johnson seconded. MCU. C. Johnson made a motion to set the following: Board Meetings: Day – 3rd Wednesday each month Time – 6:00 pm Place – Ashby Public School Media Center Board Compensation: $50/regular or special meeting, Chairperson stipend: $25/month Rylander seconded. MCU. C. Johnson made a motion to approve the Junior Class ALF Fundraiser – Jamboree with the Juniors for February 8, 2020, 1st and 2nd Grade ALF Fundraiser – Art Show for March 14, 2020, and Class of 2025 Arrow Clothing Fundraiser. B. Johnson seconded. MCU. C. Johnson made a motion to approve the 2020-21 School Calendar. Spangler seconded. MCU. Discussion on splitting 2nd Grade for 2020-21. The Board gave consensus to move forward with the planning. Hoff made a motion to adjourn. Spangler seconded. MCU. Chair Wing called the meeting adjourned at pm 8:26 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on December 18, 2019 in the Media Center of the School. Chair Wing called the Truth and Taxation Meeting to order at 6:01 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent: None. Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Brooke Mayer, and Shelby McQuay.
The Pledge of Allegiance was recited. Superintendent Niemann presented the Truth and Taxation information. Rylander made a motion to adjourn the Truth and Taxation Meeting. Hoff seconded. MCU. Adjourned at 6:08 PM. Chair Wing called the World’s Best Workforce Meeting to order at 6:09 PM. Principal Moore presented the World’s Best Workforce Information. Anderson made a motion to adjourn the World’s Best Workforce Meeting. Spangler seconded. MCU. Adjourned at 6:25 PM. The regular meeting was called to order at 6:26 pm. Anderson moved to approve the amended agenda. Rylander seconded. MCU. Shelby McQuay from Ehlers and Associates gave a presentation on Tools for Financing Capital Projects. B. Johnson moved to approve the following consent agenda:
Communications/Delegations Ballots for the Region 1 Joint Powers Board were distributed and ballots cast by each Board Member. Board Reports Wing reported on Fergus Falls Special Ed Executive Committee Meeting, and Lakes Country Service Coop Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Brooke Mayer reported on Staff Development and High School Science. Discussion Items Process for Assessing Capital Projects needs. School Lunch Account collections. Action Items C. Johnson introduced Resolution No. 20.04 Establishing Polling Places for Multiple Precincts for the Ashby School District No. 261. Rylander seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. C. Johnson made a motion to cast vote for Jon Moore as the Administrative Rep to MREA for our Zone. Rylander seconded. MCU. Hoff made a motion to increase Sub Teacher Pay to $110 per day plus free lunch effective January 1, 2020. Spangler seconded. MCU. Anderson made a motion to certify the 19 Pay 20 Levy amount as $1,062,433.29. Hoff seconded. MCU. Anderson made a motion to change the January 2020 Board Meeting date to January 22, 2020 at 6:00 pm. C. Johnson seconded. MCU. C. Johnson made a motion to create an Angel Fund Committee consisting of the following: Principal, Social Worker, Board Member, Reach Coordinator, Elementary Teacher. Rylander seconded. MCU. Hoff made a motion to adjourn. Spangler seconded. MCU. Chair Wing called the meeting adjourned at pm 9:14 pm. Leslie Anderson, Clerk The School Board of District 261 met in special session on November 12, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent: Hoff. Also present were Superintendent Niemann and Renee Melby.
The Pledge of Allegiance was recited. B. Johnson moved to approve the agenda. C. Johnson seconded. MCU. Rylander moved to approve the following consent agenda:
Discussion Items E Learning/Flex Learning Days. Action Items Spangler made a motion to canvas the Election Results from the November 5, 2019 Special Election for renewal of the existing Operating Referedum as follows: Votes Yes – 238, Votes No – 133. C. Johnson seconded. MCU. C. Johnson made a motion to approve the Property Insurance bid from GIG, and the Workers Compensation Insurance bid from RAM. B. Johnson seconded. MCU Spangler made a motion to adjourn. Anderson seconded. MCU. Wing called the meeting adjourned at 6:36 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on November 20, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present. Absent: Spangler . Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, Carol Koefod, Autumn Flickinger, and Brian Johnson. The Pledge of Allegiance was recited. B. Johnson moved to approve the amended agenda. Anderson seconded. MCU. Recognition of Visitors: Brian Johnson C. Johnson moved to approve the following consent agenda:
Board Reports Anderson reported on Region 1 Board Meeting, and Ashby School added as a TimeClock Plus user. Wing reported on Fergus Falls Special Ed Coop Board Meeting and Lakes Country Service Coop Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Carol Koefod reported on 2nd Grade. Autumn Flickinger reported on 1st Grade. Discussion Items Support for T-21 Letter. Renewal of all or a portion of the expiring building bond levy. Flex Learning. Anderson made a motion to add 9.4 Consider to approve Flex Learning to the agenda. Hoff seconded. MCU. Master Agreement Discussion. Action Items C. Johnson made a motion to table approving Cyber Coverage. Anderson seconded. MCU. Item was tabled. Anderson made a motion to approve supporting the Grant County T-21 Law. Hoff seconded. MCU. B. Johnson made a motion to approve the 2019-2021 Teacher Master Agreement. Rylander seconded. MCU. Hoff made a motion to approve Flex Learning to start January 1, 2020 if prepared. B. Johnson seconded. MCU. Hoff made a motion to adjourn. B. Johnson seconded. MCU. Wing called the meeting adjourned at 7:34 pm. Leslie Anderson, Clerk The School Board of District 261 met in special session on October 7, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 8:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Absent: none. Also present were Superintendent Niemann and Renee Melby. Dustin Steenblock joined the meeting at 8:13 pm.
The Pledge of Allegiance was recited. Rylander moved to approve the agenda. Hoff seconded. MCU. Recognition of Visitors: none Discussion Items Discussion of Polling Place for Special Election Action Items Rylander introduced the Resolution to Amend the Notice of Special Election to establish a new combined polling place. B. Johnson seconded. Roll call vote: B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. MCU. Hoff made a motion to adjourn. Anderson seconded. MCU. Wing called the meeting adjourned at 8:45 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on October 23, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, Rylander, and Wing present. Absent: C. Johnson, Spangler . Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, Anna Johnson, Kandace Norby, Andy Peterson, Melissa Peterson, Brian Johnson. The Pledge of Allegiance was recited. Hoff moved to approve the agenda. Rylander seconded. MCU. Recognition of Visitors: Brian Johnson Rylander moved to approve the following consent agenda:
Communications/Delegatations MSBA Annual Conference Board Reports Wing reported on Fergus Falls Special Ed Coop Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Anna Johnson reported on Social Counseling. Kandace Norby reported on 3rd Grade. Discussion Items Andy Peterson presented information about a 2021 Student Trip to Europe. Action Items B. Johnson made a motion to approve the FY2019 Financial Audit. Anderson seconded. MCU. Early Childhood Screening with Horizon Public Health was tabled. Hoff made a motion to approve the 2019-20 Teacher Seniority List. Anderson seconded. MCU. Rylander made a motion to cast the ballot for trustees for MSBAIT voting for the 2 candidates for the 2 positions. B. Johnson seconded. MCU. Anderson made a motion approve the Special Board Meeting to Canvass Election Results as Tuesday, November 12, 2019 at 6:00 pm in the Media Center of the Ashby School. Hoff seconded. MCU. Hoff made a motion to support the 2021 Student Trip to Europe. Johnson seconded. MCU. Hoff made a motion to adjourn. Rylander seconded. MCU. Wing called the meeting adjourned at 6:56 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on September 18, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, B. Johnson, C. Johnson, Spangler, and Wing present. Absent: Hoff, Rylander. Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, Brenda Johnson, Laura Pettit, and Mary Reedy.
The Pledge of Allegiance was recited. Anderson moved to approve the agenda. Spangler seconded. MCU. Recognition of Visitors: none C. Johnson moved to approve the following consent agenda:
Communications/Delegatations Mary Reedy from Clifton, Larson, Allen LLP presented the FY19 Financial Report. Ending Youth and Family Homelessness. REA Annual Conference. MSBA Annual Convention in January 2020. Board Reports B. Johnson reported on upcoming Homecoming Football Game with Current and Former Board Members being invited to participate in presenting the flag during the National Anthem. Anderson reported on the referendum committee meeting. Wing reported on Lakes Country Service Coop Board Meeting and the Fergus Falls Special Ed District Executive Board Meeting. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Laura Pettit reported on 5th Grade. Brenda Johnson reported on 4th Grade. Action Items C. Johnson made a motion to approve Annual Assurance of Compliance with State and Federal Discrimination Laws. Spangler seconded. MCU. Spangler made a motion to approve Renee Melby and Al Niemann authority to electronically transfer funds as allowed by MS471.38 and between Money Market and Checking Accounts. Anderson seconded. MCU. Anderson made a motion to certify the 2019 Pay 2020 Levy at the maximum. Spangler seconded. MCU. B. Johnson made a motion to accept Rylander Insurance Agency as the Ashby Public School Insurance Broker. Spangler seconded. MCU. C. Johnson made a motion approving participation in the Teachers Retirement Part Time Teacher Program for Camille Schultz with employee paying the employer contributions on the difference between full-time contract salary and part-time salary. B. Johnson seconded. MCU. Spangler made a motion to adjourn. Anderson seconded. MCU. Wing called the meeting adjourned at 8:10 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on August 21, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present. Absent: Spangler. Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, Andy Peterson, and Tom Gronwold.
The Pledge of Allegiance was recited. C. Johnson moved to approve the agenda. B. Johnson seconded. MCU. Recognition of Visitors: none Anderson moved to approve the following consent agenda:
Communications/Delegatations MSBA is seeking nominations for School Board Delegates for new two year terms. Save the date: MSBA 2020 Leadership Conference January 16-17, 2020. Committee for Negotiations: Wing, C. Johnson, Anderson Operating Referendum Support Committee: Rylander, Anderson, Wing. Board Reports Wing reported on the Fergus Falls Special Ed Coop Executive Committee Meeting and the Lakes Country Service Coop Board Meeting. Athletic Director’s Report Mr. Peterson reported on the following:
Principal’s Report Mr. Moore reported on the following:
Mr. Niemann reported on the following:
Tom Gronwold reported on his use of makeup contract hours, Fishing League, and the improving culture for students and staff for the upcoming school year. Discussion Items Ashby Public School support of community wide movement to raise tobacco age to 21. The Incredible Years Parenting Program. Action Items C. Johnson made a motion to approve the School Nursing Agreement with Prairie Ridge Hospital and Health Services. Anderson seconded. MCU. Rylander made a motion to change the date for the regular October Board Meeting to October 23, 2019. Hoff seconded. MCU. Hoff made a motion to approve the revisions and combining of the High School and Elementary Handbooks. B. Johnson seconded. MCU. B. Johnson made a motion to approve the revisions to the Staff Handbook. Rylander seconded. MCU. Anderson made a motion to set Truth and Taxation Meeting as December 18, 2019, 6:01 pm. Hoff seconded. MCU. Anderson introduced Resolution No. 20.03 to appoint Election Judges. Rylander seconded. Roll call vote: B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. Absent: Spangler. MCU. B. Johnson made a motion to approve Committed Funds for Administrative Unused Sick Leave for FY19 in the amount of $10,320. Hoff seconded. MCU. Hoff made a motion to adjourn. Anderson seconded. MCU. Wing called the meeting adjourned at 8:02 pm. Leslie Anderson, Clerk The School Board of District 261 met in regular session on July 17, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, Rylander, Spangler, and Wing present. Absent: B. Johnson. Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, and Cindy Welch. The Pledge of Allegiance was recited. Anderson moved to approve the amended agenda. Rylander seconded. MCU. Recognition of Visitors: none Rylander moved to approve the following consent agenda:
Communications/Delegatations Minnesota Department of Education letter of full compliance for the Special Education Program. Board Reports Anderson reported on Region 1 and the Europe Trip with students. Wing reported on the Fergus Falls Special Ed Coop Meeting and the Minnesota Service Coop Conference. Principal’s Report Mr. Moore reported on the following:
Superintendent’s Report Mr. Niemann reported on the following:
Cindy Welch reported on Kindergarten. Discussion Items Splitting the First Grade into two sections. Action Items C. Johnson made a motion to accept Request for Proposals for an Insurance Broker. Hoff seconded. MCU. Hoff made a motion to approve Al Niemann, Jon Moore, Suzanna Ecker, and Renee Melby to Sign Student Activity checks. Spangler seconded. MCU. Anderson made a motion to approve Superintendent Niemann for Annual Approval as Identified Official with Authority (a.k.a. ‘IOWA’) Rylander seconded. MCU. Bids received for milk: Dean’s Land O’Lakes: Esc. Firm 1/2 pint 1% milk .218 .22 1/2 pint skim milk .205 .21 1/2 pint chocolate skim .198 .203 Rylander made a motion to accept the firm milk bid from Dean’s Land O’Lakes. Spangler seconded. MCU. Spangler made a motion to participate in the Lakes Country Service Coop Bimbo Bakery Bid. Hoff seconded. MCU. Bids received for vehicle fuel: Ashby Equity: Unleaded gasoline $0.08 discount Diesel $0.08 discount Heavy Duty Oil $16.00 gallon Oil $4.50 quart Hoff made a motion to accept the fuel bid from Ashby Equity. Anderson seconded. MCU. Bids received for vehicle maintenance: Ashby Equity: Large busses maintenance $55.00/hr. Heavy Duty Oil $16.00 gallon Small vehicles maintenance $55.00/hr. Oil $4.50 quart Evansville Automotive: Large busses maintenance $32.00/hr. Heavy Duty Oil $19.00 gallon Small vehicles maintenance $32.00/hr. Oil $3.99 quart C. Johnson made a motion to accept the vehicle maintenance bid from Ashby Equity. Spangler seconded. MCU. Rylander made a motion to set fees for 2019-20 as follows: Admission Prices: Adults $6.00, Students $3.00, Seniors $3.00. Season passes: Fall: Family $40, Adult $30, Student $20, Seniors $20. Winter: Family $50, Adult $40, Student $20, Seniors $20. Activity fees: Students attending Ashby School: Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity. Family maximum $200.00/year. Non Ashby Enrolled Student: Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity. No Family maximum. Milk Break Grades 1-6: $40.00 per student/per school year Meals: Lunch: Breakfast: Elementary Students $2.40 Students $1.20 High School Student $2.55 Reduced free Reduced K-12 $0.40 Adults $1.80 Student Ala Carte item $1.00 Breakfast seconds $0.50 Extra Milk $0.30 Juice $0.30 Staff Adults $3.75 Adult Alacarte $1.50 Guest Students & Adults $4.00 Drivers Ed: Classroom $75.00, Behind the Wheel $225.00 Device Insurance: $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th) Anderson seconded. MCU. C. Johnson introduced resultion No. 20.01 Approving Fiscal 2021 Long Term Facility Maintenance Plan. Spangler seconded. Roll call vote: Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes. Absent: B. Johnson. MCU C. Johnson made a motion to check into the language and change to five years the Resolution relating to renewing the expiring referendum revenue authorization of the School District and calling an election thereon. Rylander seconded. MCU. C. Johnson made a motion to approve the three year Athletic Training Services Agreement with Heartland Orthopedic Specialists – A Service of Alomere Health. Hoff seconded. MCU. Spangler made a motion to approve Ashby Brandon-Evavsville Cross County Cooperative Agreement. Anderson seconded. MCU. C. Johnson made a motion to approve the Literacy Plan as presented. Rylander seconded. MCU. Hoff made a motion to adjourn. Spangler seconded. MCU. Wing called the meeting adjourned at 8:28 pm. Leslie Anderson, Clerk The School Board of District 261 met in special session on July 24, 2019 in the Media Center of the School. Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, and Wing present. Absent: B. Johnson, Rylander, Spangler. Also present were Superintendent Niemann and Renee Melby. The Pledge of Allegiance was recited. Anderson moved to approve the agenda. C. Johnson seconded. MCU. Recognition of Visitors: none Action Items Hoff introduced Resolution No. 20.02 Relating to renewing the expiring referendum revenue authorization of the School District and calling an election thereon. C. Johnson seconded. Roll call vote: Hoff-yes, Anderson-yes, C. Johnson-yes, Wing-yes. Absent: B. Johnson, Rylander, Spangler. MCU. C. Johnson made a motion to approve 1st Grade Teaching Contract for Micaela Proels. Hoff seconded. MCU. Hoff made a motion to adjourn. Anderson seconded. MCU. Wing called the meeting adjourned at 6:10 pm. Leslie Anderson, Clerk |
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