The School Board of District 261 met in regular session on January 23, 2019 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Absent: none.  Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, Laura Pettit, and Ruth Umlauf.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Anderson seconded.  MCU.
 
Board Reorganization:  Hoff nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  Rylander nominated C. Johnson for Vice Chairperson.  Nominations were closed and C. Johnson was declared elected by acclamation.  Spangler nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  B. Johnson nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Rylander made a motion for the following:
Committees were assignments as follows:
     Special Ed Coop Board:  Wing
     MSHSL Rep:  Hoff
     Legislative Liaison:  C. Johnson
     Negotiations:  Wing, C. Johnson, Anderson
     Finance and Disbursement Review:  Rylander, Hoff, B. Johnson
     Building & Grounds Committee:  C. Johnson, B. Johnson, Spangler
     Planning:  Wing, C. Johnson, Rylander
     Ashby Education Foundation:  Wing
     Policy Committee:  Anderson, C. Johnson, Wing
     Wellness:  Anderson
Hoff seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of December 19, 2018 minutes.
• Financial Report for December 2018.
• Approval of bills:  December Handpayables: $17,117.73, December Wire Payments:  $89,699.18, and January bills:  $576,963.69.
• Personnel Changes: 

                  Additional ½ hour per day for Andrea Ness       
                  Resignation from Ruth Johansen, Paraprofessional

• Acknowledge Donations:  Anonymous Donation $1,000

B. Johnson seconded.  MCU.
 
Board Reports
B. Johnson reported on MN School Board Association Conference sessions.
 
Spangler reported on MN School Board Association Conference session.
 
Hoff reported on MN School Board Association Conference sessions.
 
Anderson reported on MN School Board Association Conference sessions, Region 1, and Ashby School Wellness Committee.
 
Rylander  reported on MN School Board Association Conference sessions.
 
C. Johnson reported on MN School Board Association Conference sessions.
 
Wing reported on MN School Board Association Conference sessions, Cooperative Purchasing (CPC), MN Service Coop Board Meeting, Fergus Falls Special Education Coop Board Meeting, Lakes Country Service Coop Board Meeting, and Ashby Education Foundation.
 
Principal’s Report
Mr. Moore reported on the following:

• Fluid Power Workshop attended by four 8th Grade Students.  Challenge will be held February 27th.
• FFA Contest held January 11th.
• Winter Benchmarking
• End of first Semester.
• Snow Week
• Staff In-service held on January 18th.
• Ashby Arrows on-line clothing store.
• Upcoming NAEP Testing
• Public Outreach showcasing classrooms and organizations in the Ashby Dalton Post.
• Upcoming Professional Development he will be attending:  District Leadership Academy, MN Elementary School Principal Association Institute, and ACT Conference.
• Upcoming Minnesota Student Survey.

Superintendent’s Report
Mr. Niemann reported on the following:

• Professional Development:  Attended MN School Board Association Conference.
• Bus updates.
• Maintenance Projects:  Lighting project has been completed, gym floor contract has been approved with a set start date of July 15th, dealing with sewer issues in the lower locker room areas, and door security project on hold for now in anticipation of new grants or funding.
• Enrollment update.

 
Mrs. Umlauf reported on the upcoming Solo and Ensemble Music Contest that Ashby will be hosting on April 10th and the Music Program at Ashby School.     
 
Ms. Pettit reported on 5th Grade and the upcoming Wolf Ridge Field Trip in March.
 
Action Items
B. Johnson introduced the resolution No. 19.03 directing the Administration to recommend Program/Personnel Adjustments due to declining enrollment and/or diminishing revenue.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson – yes, Wing-yes.  MCU.
 
C. Johnson made a motion to name the following:
Official Depository:  First State Bank of Ashby
Official Newspaper:  Ashby Dalton Post
Anderson seconded.  MCU.
 
Spangler made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Rylander seconded.  MCU.
 
Hoff made a motion to approve the 5th Grade Fundraiser Pancake Feed and Silent Auction February 24th at the Ashby Legion.  Anderson seconded.  MCU.
 
Hoff made a motion to adjourn.   Spangler seconded.  MCU.  Chair Wing called the meeting adjourned at 7:33 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on December 19, 2018 in the Media Center of the School.  Chair Wing called the Truth and Taxation Meeting to order at 6:01 PM with members Anderson, Hoff, B. Johnson, C. Johnson, and Wing present. Absent:  Rylander, Spangler.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Heidi Kent, and Anna Johnson.
 
The Pledge of Allegiance was recited.
 
Superintendent Niemann presented the Truth and Taxation information.
 
B. Johnson made a motion to adjourn the Truth and Taxation Meeting.  Anderson seconded.  MCU.   Adjourned at 6:10 PM.
 
The regular meeting was called to order at 6:10 pm.
 
Hoff moved to approve the agenda.  C. Johnson seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of November 20, 2018 minutes.
• Financial Reports for November 2018.
• Approval of bills:  November Handpayables: $9,064.34, November Wire Payments:  $95,842.96, and December bills:  $55,862.69.
• Personnel changes:  Hire student Shawn Klatt as cleaner, hire student Jody Henneman as cleaner.
• Acknowledge Donations:  West Central Initiation $250 ECFE Family Night, NFPA Education $400 Fluid Power Grant, Ashby Equity Association $250 Grant.

B. Johnson seconded.  MCU.
 
Communications/Delegations
Minnesota School Board Association Winter Leadership Conference update.
 
Board Reports
B. Johnson has spoken with the Sons of the American Legion on fund raiser ideas.
 
Wing reported on Fergus Falls Special Ed Executive Committee Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• PLC’s for both the Elementary and High School.
• Grades 4-12 went on a Physical Education Field Trip to Andes Tower Hills on December 10th.
• Karla Larson has been hired as a Long Term Substitute Teacher for Kindergarten and Intervention.
• Holiday Cheer is being spread in various ways in the School Building for students and staff.
• Upcoming NAEP Testing.
• Upcoming Winter Benchmark Testing.
• Upcoming Minnesota Student Survey.
• The Schedule for 2019-20 is being worked on.
• Advisory Schedule and recent work with students and the student survey.  Anna Johnson then led a presentation on ACE’s (Adverse Childhood Experience).

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus and driver updates.
• Lighting project should be complete by December 31st.
• Gym floor project is scheduled beginning July 15, 2019.
• Birch Avenue is being redone in the Summer of 2019.  The District is looking to see if there are any paving needs.
• Enrollment Update:  Currently no changes but an expected drop of 5 students next month.

 
Heidi Kent reported on Junior High Science and Knowledge Bowl.
 
Discussion Items
Discussion on polling place location for potential Operating Referendum Renewal.
 
Action Items
Ballots were cast for the Region 1 Joint Powers Board.
 
B. Johnson made a motion to approve the gym floor sanding, oil base refinishing, and graphics bid from Johnson Floor Sanding.  Hoff seconded.  MCU.
 
C. Johnson made a motion to approve the Final Property Tax Levy for 18 Payable 19 at $1,025,567.12.  Anderson seconded.  MCU.
 
B. Johnson made a motion to increase the Continental-Western Deductible Limits on Property and Automobile Insurance to:  Property $5,000, Auto $2,000/ $1,000.  Hoff seconded.  MCU.
 
Anderson introduced Resolution No. 19.02 Establishing Combined Polling Places for Multiple Precincts and Designating Hours During which the Polling Places will remain open for voting for School District Elections not held on the day of a Statewide Election.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, C. Johnson-yes, Wing-yes. MCU.
 
Hoff made a motion to adjourn.  Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at pm 8:17 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

November 20, 2018
 
The School Board of District 261 met in regular session on November 20, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present. Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Brooke Mayer, and Kris Roley.
 
The Pledge of Allegiance was recited.
 
Mr. Moore presented the World’s Best Work Force Meeting.
 
The regular meeting began at 6:19 pm.
 
Anderson moved to approve the amended agenda.  Spangler seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of November 14, 2018 minutes.
• Financial Reports for October 2018.
• Approval of bills:  October Handpayables: $5,327.34, October Wire Payments:  $95,584.85, and November bills:  $57,642.91.
• Acknowledge Donations:  Ashby Equity $500 for PreSchool supplies, Land O’Lakes $500 for PreSchool supplies, Ashby American Legion Auxiliary $100 for Library Books.

Hoff seconded.  MCU.
 
Communications/Delegations
Minnesota School Board Association Winter Leadership Conference update.
 
Board Reports
Wing reported on Fergus Falls Special Ed Executive Board Meeting and Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• District Leadership Academy and Principal Leadership Support.
• Winter Sports
• Ashby Lions Club donated a book to each Kindergarten student.
• Otter Tail Power sponsored a lyceum for 3rd – 6th Grade from the Science Museum of Minneosta.
• Veterans were honored at a breakfast on November 12th at the School with Students honoring them with Art Work, Poems and Letters, Songs, and visits.
• Parent Teacher Conferences were held on November 1st.
• Thanksgiving meal was served in the lunch room on November 15th.
• The District is looking at organizing Field Trips and Class Trips.

Superintendent’s Report
Mr. Niemann reported on the following:

• A new sub bus driver has been added.
• Update on the Lighting Project.
• Update on the Gym Floor Project for Summer 2019.
• No changes in Enrollment.
• Information on the School Trust Endowment Fund and the Strategic Plan of the State.
• Gym Floor Center Court Logo Consensus.

 
Kris Roley reported on Special Education.
 
Brooke Mayer reported on High School Science.
 
Discussion Items
Discussion on the Operating Referendum Renewal in 2019.
 
Action Items
B. Johnson made a motion to approve a 3 year Auditing Contract with Clifton Larsen Allen LLC.  Rylander seconded.  MCU.
 
Ballots were cast for Director for Lakes Country Service Coop Board.
 
Anderson made a motion to change the date for the regular January 2019 to January 23, 2019, 6:00 PM.  Spangler seconded.  MCU.
 
Hoff made a motion to adjourn.  Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at pm 7:20 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk
 
November 14, 2018
 
The School Board of District 261 met in special session on November 14, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Spangler, and Wing present.  Absent:  Rylander.  Also present were Superintendent Niemann, and Business Manager Renee Melby.
 
The Pledge of Allegiance was recited.
 
Hoff moved to approve the agenda.  B. Johnson seconded.  MCU.
 
B. Johnson moved to approve the following consent agenda:

• Approval of October 24, 2018 minutes.
• Personnel Changes: Increase Norma Larson – dishwasher time to 3.25 hours, hire of Lisa Behrens – Paraprofessional.

 
Spangler seconded.  MCU.
 
Action Items
Spangler made a motion to approve the results of the School Board Election as follows:
            Suzanne Wing             579
            Dallas Rylander          635
            Leslie Anderson          536
            Write-in votes               34
C. Johnson s seconded.  MCU.
 
C. Johnson made a motion to adjourn.  Hoff seconded.  MCU.  Chair Wing called the meeting adjourned at pm 6:12 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk
 

October 24, 2018
 
The School Board of District 261 met in regular session on October 24, 2018 in the ITV Classroom of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, Rylander, Spangler, and Wing present.  Absent:  B. Johnson.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Carol Koefod, Naomi Anderson, and Troy Mickeson.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the amended agenda.  Anderson seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of October 9, 2018 minutes.
• Financial Report for September 2018.
• Approval of bills:  September Handpayables: $3,780.72, September Wire Payments:  $81,019.49, and October bills:  $80,695.15.
• Personnel Changes: hire of Theron Jeppesen – Paraprofessional, hire of Jennifer Bovee – Paraprofessional, hire of Lisa Behrens – Paraprofessional.
• Acknowledge Donations:  Urbank Lions $250, Ashby Community Club $100

 
Spangler seconded.  MCU.
 
Board Reports
Wing reported on Fergus Falls Special Ed Board Meeting
 
Principal’s Report
Mr. Moore reported on the following:

• Current Data Review
• Professional Learning Community
• District Leadership Academy
• Counselor Time Assessment
• Proactive Care Goals
• Academic Goals
• Class Field Trips – University of Minnesota College Fair, Terry Redlin Museum 8th Grade Art Trip, Phelps Mill 6th Grade Trip, Middle School Envirothon
• Staff Shout Outs each Friday
• Parent Teacher Conferences will be held November 1st

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus Driver training held.
• Transportation maintenance cost comparison.
• Lighting Project update.
• Gym Floor design in development.
• The Grant Application for Building Security was not selected for funding.
• Enrollment update.
• LP contract for Winter 2019.
• Thank you to the Fall Coaches for the season.

 
Troy Mickelson reported on Special Education.
 
Naomi Anderson reported on Junior High and High School English and English Language Learners.
 
Discussion Items
MSBA Winter Conference.
 
Action Items
Hoff made a motion to approve the FY18 Financial Audit as presented at the September 19, 2018 Meeting by Mary Reedy from Clifton Larsen Allen. C. Johnson seconded.  MCU.
 
Spangler made a motion to approve the 2018-19 Seniority List.  Rylander seconded.  MCU.
 
Anderson made a motion to approve the Early Childhood Screening Agreement with Horizon Public Health.  Hoff seconded.  MCU.
 
Anderson made a motion to adjourn.  C. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at pm 7:23 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

October 9, 2018
 
The School Board of District 261 met in special session on October 9, 2018 in the ITV Classroom of the School.  Chair Wing called the meeting to order at 7:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Also present were Superintendent Niemann, Business Manager Renee Melby, and Jon Hansen.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of September 19, 2018 minutes.

Anderson seconded.  MCU.
 
Action Items
Training was conducted for transition to e-documents.
 
Anderson made a motion to approve the Donkey Basketball Fundraiser for the Boys and Girls Basketball Clubs.  Spangler seconded.  MCU.
 
Spangler made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at pm 8:50 pm.
 
                                                                                                       
​                                                                                                         Leslie Anderson, Clerk

The School Board of District 261 met in regular session on September 19, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Also present were Superintendent Niemann, Principal Moore, Business Manager Renee Melby, Carol Koefod, Emily Nelson, and Mary Reedy.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the amended agenda.  Spangler seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of August 15, 2018 minutes.
• Financial Report for August 2018.
• Approval of bills:  August Handpayables: $2,255.99, August Wire Payments:  $71,416.41, and September bills:  $100,795.58.
• Personnel Changes: Revised Work Agreement of Julie VanSanten, Kayla Johnson - Paraprofessional - 8 hrs./week, Wendy Walvatne - Kitchen Assistant - 6 hrs./day, Revised Work Agreement for Nancy Estrada, Revised Work Agreement for Jenny Tollefson, Fall Coaches - Laura Petitt - JrH Volleyball, Danielle Schroeder - JV Volleyball,  Hayley Stevens - Varsity Volleyball, Andy Peterson & Peter Nelson Asst. Football Coaches.

B. Johnson seconded.  MCU.
 
Communications/Delegations
Mary Reedy from Clifton, Larson, Allen LLP presented the FY18 Financial Audit.
 
Minnesota Rural Education Association Annual Conference is November 11-13, 2018.
 
Minnesota School Board Association 98th Annual Leadership Conference is January 17-18, 2018.
 
Mitch Names joined the meeting at 6:33 pm.
 
Board Reports
B. Johnson reported on a parent thanking Mr. Moore for his interaction with Elementary Students.
 
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop Executive Board Meeting and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• His goals during the first couple weeks of school to develop relationships with Students and create strong working relationships with Staff.
• Universal Screening Tools that will be utilized in the 2018-19 School Year.
• Intervention and Title I.
• National College Fair that students will be attending on October 24th at the University of Minnesota.
• Homecoming activities.
• Soft Lock Down procedures.
• With the increase in English Language Learner Students there is a need for additional teacher time.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• The 2019 bus has arrived.
• All busses and vans passed the State Patrol Inspection on September 17th.  One van was out and will be inspected soon.
• Transition to Ashby Equity for mechanical work on vehicles seems to be going extremely well.
• CMS will replace/install two new Vaporizers leading from the LP tank to the boilers.
• The District is moving forward with the lighting retrofit project.
• Additional Agri-Lime is needed for the Softball and Baseball Fields.
• Starting enrollment is up 21 students from the start of last year.
• Before School Program is up and running.

 
Emily Nelson reported on Kindergarten and Reading Intervention.
 
Carol Koefod reported on Second Grade.
 
Discussion Items
Proposed Levy Limitations for Levy 18 Pay 19.
 
MDE Compensatory Revenue Audit / Student Accounting Audit conducted on August 21, 2018.
 
Action Items
Anderson made a motion to approve the 2018-19 School Nurse Contract with Prairie Ridge Health Services.  Spangler seconded.  MCU.
 
Spangler made a motion to approve the 800 & 900 Series of District Policies as previously read.  Hoff seconded.  MCU.
 
Hoff made a motion to accept the quotes for the Lighting Project as follows:  Material Bid – Border States Electric $22,220.89, Labor Bid – Driggins Electric $17,302.00.  B. Johnson seconded.  MCU.
 
Spangler made a motion to certify the 2018 Pay 2019 Levy at the maximum.  C. Johnson seconded.  MCU.
 
Hoff made a motion to set the date for the Special Meeting for Chromebook Training as October 9, 2018, 7:00 PM.  Rylander seconded.  MCU.
 
Rylander made a motion to add an addition 1/7 contract to Naomi Anderson.  Anderson seconded.  MCU.
 
Hoff made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at pm 7:59 pm.
                                                                                                           
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on August 15, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Absent:  Also present were Superintendent Niemann, Principal Moore, and Renee Melby.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the amended agenda.  B. Johnson seconded.  MCU.
 
Rylander moved to approve the following consent agenda along with thanks to Sandra Barry for her long service to the Ashby School:

• Approval of July 18, 2018 minutes.
• Financial Report for July 2018.
• Approval of bills:  July Handpayables: $7,125.94, July Wire Payments:  $71,264.52, and August bills:  $60,695.31.
• Personnel Changes: Approve Continuing Work Agreements for: Marie Hoffman, Lisa Mattocks, Denise Hansen, Hunter Plaster, Jennifer Tisher, Jennifer Tollefson, Jill Evavold, Joyce Rylander, Julie Van Santen, Laurie Melberg, Rose Nissen, Ruth Johansen, Andrew Peterson, Blaine Barry, Brenda Risbrudt, Samantha Olson.  Approve Resignation: Ms. Tabitha Cadmus (.5 school counselor).  Approve Hiring: Ms. Anna Johnson (.5 school counselor).  Approve Retirement: Ms. Sandra Barry (43 yrs. of service to APS).  Approve the Re-Hiring of Norman Larson (3 hr. dishwasher).  Approve Resignation: Zach Daubenspeck. Paraprofessional.  Approve Hiring:  Laura Pettit – Jr H Volleyball Coach

• Acknowledgement of Donations: Summer Rec Donations:  Ashby Lions $500, Driggins Electric $35, TFC Poultry $100, Lakeside Lumber $50, Pederson Trip Post No. 357 $500, Glende-Nilson Funeral Home $25, Otter Tail Power $100, Ashby Resort $100, Park Region Telephone $200, City of Ashby $500, Dewey Farms $25, Rylander Insurance $100, First State Bank of Ashby $100, Johnson-Nelson Masonry $400, Pomme de Terre Township $200, Ashby American Legion Auxiliary $100 

B. Johnson seconded.  MCU.
 
Communications/Delegations
Save the Date - 98th Annual MSBA Leadership Conference January 17-18, 2019.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop Executive Board Meeting.
 
Principal’s Report
Mr. Moore reported on the following:

• Local Literacy Plan for 2018-19.
• Student Handbook changes.
• Universal Screening Tools that will be used in 2018-19.
• Digital Skills Builders that will be used in 2018-19.
• Intervention resources that will be used in 2018-19.
• Fall Workshop schedule is set.  Workshop will be August 20-22, 2018.
• MState college courses were added to the catalog starting this fall.
• A Credit Recovery Class is being looked into.
• CLEP Classes are being looked into.
• High School Consortium possibilities.
• First week of school schedule.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Update of busses.
• Update of summer maintenance projects.
• Enrollment projections update:  K-12:  276 Students projected compared to 266 at this same time last year.   PreSchool:  49 students projected compared to 45 at this same time last year.
• Title I, Title II, and REAP funding increased for FY19.
• School Safety Grant Application is due August 29, 2018.
• Upcoming School Board Elections November 2018.

 
Discussion Items
Discussion on Rental of Outdoor Facilities to a For-Profit Organization request.
 
Action Items
Anderson made a motion to change the date of the Regular October 17, 2018 Board Meeting to October 24, 2018 at 6:00 PM and to change the date of the Regular November 21, 2018 Board Meeting to November 20, 2018 6:00 PM.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion approving the revisions to the High School Student Handbook.  Spangler seconded.  MCU.
 
Rylander made a motion approving the revisions to the Elementary Student Handbook.  Hoff seconded.  MCU.
 
Spangler made a motion approving the revisions to the Staff Handbook.  Anderson seconded.  MCU.
 
Anderson made a motion approving revisions to the Facility Usage Contract.  Spangler seconded.  MCU.
 
C. Johnson made a motion to Revise Staff/Adult Lunches established at the July 18, 2018 meeting to  
Adult Lunch $3.75, Adult Breakfast $1.80.  Spangler seconded.  MCU.
 
Setting a Special meeting date for Chromebook Training was tabled.
 
C. Johnson made a motion to set the date for the Truth and Taxation Meeting as December 19, 2018 at 6:01 pm.  Rylander seconded.  MCU.
 
Hoff made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at 7:35 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

July 18, 2018
 
The School Board of District 261 met in regular session on July 18, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present.  Absent:  Spangler.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, and Marie Hoffman.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda, C. Johnson seconded.  MCU.
 
Marie Hoffman gave a report on Community Education.
 
C. Johnson moved to approve the following consent agenda:

• Approval of June 20, 2018 minutes.
• Financial Report for June 2018.
• Approval of bills:  June Handpayables: $92,797.08, June Wire Payments:  $96,034.80, and July bills:  $116,132.52.

• Personnel Changes:

Approve 2018-19 Work Agreements for Summer Support Staff:
Renee Melby, Leo Ohren, Suzanna Ecker, Andrea Ness, Dave Gorghuber
Approve Maternity Request for Emily Nelson
Approve Resignation of Brenda Johnson – Jr High Volleyball Coach

• Acknowledgement of Donations:

Ashby Student Activity Clubs - $2,250 for VertiMax Weight Room Equipment
Ashby Student Activity Clubs - $7,197.50 for Outdoor Batting Cage
B. Johnson seconded.  MCU.
 
Board Reports
B. Johnson reported on an upcoming Suicide Prevention Training opportunity.
 
Hoff reported on the All School Reunion tours.
 
Anderson reported on Region 1.
 
Wing reported on the Fergus Falls Special Education Coop Board Meeting and the MN Service Coop Annual Conference.
 
Principal’s Report
Mr. Moore reported on the following:

• Information on the assessment tools that have been used and the efficiency of each
• Fall Staff Workshop will be held August 20 – 22
• Schedule changes that will be presented at workshop
• Building Leadership Team meeting held in June

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Professional Development Workshops attended and upcoming Workshops
• Update on the summer maintenance projects
• Enrollment update
• The requirements of the Local Government Pay Equity Act have been met and certificate of compliance has been received
• Ashby Legacy Fund board meeting will be held July 19th and a public meeting will be held on July 21st

 
Mrs. Welch gave a report on Kindergarten.
 
Discussion Items
Second reading of Policies 801, 802, 805, 806, 807, and 901-907.
 
Action Items
Anderson made a motion to set the date for the Special Meeting for Chromebook Training as August 13, 2018, 7:00 PM.  Hoff seconded.  MCU.
 
B. Johnson made a motion for Resolution No. 19.01 calling for Election of School Board Members.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion approving Al Niemann, Jon Moore, Suzanna Ecker, and Renee Melby to sign Student Activity Checks.  Rylander seconded.  MCU.
 
Anderson made a motion to approve Superintendent Niemann as the Identified Official with Authority.  Hoff seconded.  MCU.
 
C. Johnson made a motion to approve Fiscal 2019 Long Term Facility Maintenance Plan.  B. Johnson seconded.  MCU.
 
Bids received for milk:                      

Dean’s Land O’Lakes:         Esc.     Firm
     1/2 pint 1% milk             .0182     .1880             
     1/2 pint skim milk          .0167     .1780
     1/2 pint chocolate 1%    .01960   .2120
     1/2 pint chocolate skim  .01810   .1980
 
C. Johnson made a motion to accept the firm milk bid from Dean’s Land O’Lakes.  Hoff seconded.  MCU.
 
Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                         $16.00 gallon
           Oil                                                $4.50 quart
           Synthetic Oil                              $19.00 gallon / $6.50 quart
 
C. Johnson made a motion to accept the fuel bid from Ashby Equity.  Hoff seconded.  MCU.
  
Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance          $55.00/hr.
           Heavy Duty Oil                         $16.00 gallon
           Synthetic Oil                              $19.00 gallon
           Small vehicles maintenance       $55.00/hr.
           Oil                                                $4.50 quart
           Synthetic Oil                                $6.50 quart
 
C. Johnson made a motion to accept the vehicle maintenance bid from Ashby Equity.  Hoff seconded.  MCU.
 
C. Johnson made a motion to set fees for 2018-19 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
     Season passes:     Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                                 Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
     Activity fees:      
Students attending Ashby School:  Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                               
        Lunch:                                                    Breakfast:
         Elementary Students            $2.30          Students         $1.10
         High School Student            $2.45          Reduced        free
         Reduced K-12                      $0.40          Adults            $1.75                    
         Ala Carte                              $1.00
         Extra Milk                            $0.30
         Staff Adults                         $3.65
         Guest Students & Adults     $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
Anderson seconded.  MCU.
 
Rylander made a motion to approve updated Lead in Water, Paint, and Soil Written Plan.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion to approve Policies 701-721 as previously reviewed.  Rylander seconded.  MCU.
 
Hoff made a motion to adjourn.  Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at 8:01 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

June 20, 2018
 
The School Board of District 261 met in regular session on June 20, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Hoff, B. Johnson, Rylander, Spangler, and Wing present.  Absent:  L. Anderson, C. Johnson.  Also present were Superintendent Niemann, Principal Nate Meissner, Jon Moore, Renee Melby, Tom Gronwold, and Tabitha Cadmus.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the amended agenda, Spangler seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of May 16, 2018 minutes.
• Financial Report for May 2018.
• Approval of bills:  May Handpayables: $23,674.67, May Wire Payments:  $67,287.04, and June bills:  $64,051.79.
• Personnel Changes:  Resignation Norma Larson – Dishwasher, Resignation Paula Wojcik - NHS Advisor, Hire Tanner Langlie - Jr. High Boys’ BB Coach, Hire Jonathan Moore - PK-12 Principal, Hire Lisa Burrington – Long Term High School Math Substitute, Hire Naomi Anderson – NHS Advisor.
• Approve Work Agreement for 2018-19 with Jon Hansen – IT Coordinator.
• Approve Membership Renewals: MASMS - Leo Ohren,  MREA, MSBA.
• Acknowledge Donations:  Letterwinners Club - $2,569 Weight Room Equipment, A/C Masonry - $500 Batting Cage Project.

Hoff seconded.  MCU.
 
Communications/Delegations
Training Date for the move to Electronic Board Documents was set for July 16, 2018, 6:00 PM.
 
Board Reports
Wing reported on Fergus Falls Special Education Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Meissner reported on the following:

• Senior Class Trip
• Day of Caring
• Staff Workshops
• DIRS Report for 2017-18 has been completed
• Transitioning Mr. Moore into the position

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Ashby Legacy Foundation continues to move forward.
• Update of busses.  New bus will arrive soon.
• MN Diesel Replacement Program information was provided.
• Update on summer maintenance projects.
• No known changes in enrollment.
• District Fund Balance Policy that was adopted on May 16, 2011.
• Proper procedure for adopting district policy changes.
• Update on Legislative information.
• Filing period for school board election runs from July 31st to August 14th.
• Discussion on the need for additional Counselor time.

 

• MN School Bus Train the Trainer Seminar that he will be attending July 24-27.

 
Mr. Gronwold reported on Day of Caring and end of year activities.  On behalf of the Staff he thanked
Mr. Meissner and welcomed Mr. Moore.
 
Discussion Items
Second Reading of Policies 701-721.
 
First Reading for Policies 801,802, 805, 806, 807, and 901 - 907.
 
Possible Purchase of a New School Bus.
 
Timing of New Security Door Installation.
 
Action Items
B. Johnson made a motion to approve Support Staff Salary Schedule for FY19.  Spangler seconded.  MCU.
 
Hoff made a motion to approve the 2018-2019 Preliminary Budget.  Rylander seconded.  MCU.
                                               Revenue     Expenditure
                             Fund 01  3,086,835        3,028,966
                             Fund 02     180,600           193,875
                             Fund 04     102,216           123,303
                             Fund 07     527,148           534,250
                             Fund 08       25,000             25,000
                                Total:   3,921,799        3,905,394
 
B. Johnson made a motion to call for Bids on Dairy Products, Vehicle Fuel & Maintenance.  Spangler seconded.  MCU.
 
B. Johnson made a motion approving committed funds for Administrative Unused Sick Leave in the amount of $6,580.00.  Rylander seconded.  MCU.
 
Member Rylander introduced Resolution No. 18.03 Relating to the termination and nonrenewal of the teaching contract of Barb Kraemer, a Probationary Teacher.  Member Hoff seconded.  Roll call vote:  B. Johnson – yes, K. Spangler – yes, Hoff – yes, Rylander – yes, Wing – yes.  Voting against:  none.  Whereupon said resultion was declared duly passed and adopted.
 
B. Johnson made a motion to increase the Counselor time of Tabitha Cadmus to .5 and to revisit after the first semester.  Spangler seconded.  MCU.
 
Spangler made a motion to adjourn.   Hoff seconded.  MCU.  Chair Wing called the meeting adjourned at  8:05 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on May 16, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present.  Absent:  Spangler.  Also present were Superintendent Niemann, Principal Nate Meissner, Renee Melby, Peter Nelson, Noelle Kratzke, Andy Peterson, Sidney Jensen, and Aiden Bruck.
 
The Pledge of Allegiance was recited.
 
Hoff moved to approve the agenda, Anderson seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of April 18, 2018 minutes.
• Financial Report for April 2018.
• Approval of bills:  April Handpayables: $22,484.85, April Wire Payments:  $64,576.37, and May bills:  $40,755.53.
• Personnel Changes: 

Resignation of Mr. Nate Meissner - PK-12 Principal
Resignation of Mr. Tyler Butler - 6th grade teacher/Math/Coach
Resignation of Troy Mickelson - Girls’ BB Coach
Approve hiring of Al Niemann - Head Girls’ BB Coach.
Approve Maternity Leave for Noelle Kratzke.
Approve one year waiver of tenure contract for Kandace Norby.
Approve hiring of Marisa Baune 6th Grade/Middle School Math Teacher.

• Acknowledge Donations

Diane Englund $200 Lunch Program
Lakeside Lumber $250 Ag Program
Ashby Legion $200 Science Program
C. Johnson seconded.  MCU.
 
Communications/Delegations
Senior Class Trip information was presented by Sidney Jensen and Aiden Bruck.
 
Andy Peterson introduced a Student Trip to Europe for 2019.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Education Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Meissner reported on the following:

• MCA Testing finished on May 1st.
• Cyber Security Presentation for Grades 5 – 12 was held on May 2nd.
• The 6th Grade/Middle School Math position has been filled.
• Evacuation Drill was held May 11th in collaboration with the Ashby Fire Department.
• The Kindergarten Class will be split into two sections for 2018-19.
• The Graduation Ceremony will be recorded and televised by Park Region Telephone.
• Senior Class Trip.
• Staff 5K Wellness Activity.
• Elementary Track and Field will be May 22nd.
• Day of Caring will be May 23rd.
• Baccalaureate will be May 23rd.
• Kindergarten will be May 24th.
• Awards Day/Last Day of School will be May 25th.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• The Staff Wellness Fit and Fun Activity went well.
• Update was given on busses.
• Summer Maintenance projects including carpet in Room 233 and Sealcoating and Striping the Parking Lots.
• No changes in Enrollment this month.
• Legislative Update was given. 
• Thank you to Mr. Meissner. 

 
Mr. Nelson reported on Phy Ed and Health.
 
Mrs. Kratzke reported on High School Math.
 
Discussion Items
Second Reading of Policies 611-624.
 
First Reading for Policies 701-721.
 
Discussion on Graduation.
 
Discussion on changing to Electronic Board Documents/Communications.
 
Discussion on Principal hiring process.
 
Action Items
Rylander made a motion to approve the Senior Class Trip.  Anderson seconded.  MCU
 
Hoff made a motion to approve the Engagement Letter with Clifton Larson Allen Audit Firm for the Fiscal Year 2018 Audit.  B. Johnson seconded.  MCU
 
B. Johnson made a motion to approve Policies 611-624.  Rylander seconded.  MCU
 
Hoff made a motion to support the 2019 Europe Trip.  Anderson seconded.  MCU.
 
C. Johnson made a motion to approve MSHSL Membership Resolution for 2018-19.  B. Johnson seconded.  Roll call vote:  B. Johnson – yes, Hoff – yes, Anderson – yes, Rylander – yes, C. Johnson – yes, Wing - yes.  MCU.
 
Hoff made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at 7:58 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on April 18, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Also present were Superintendent Niemann, Principal Nate Meissner, Renee Melby, Ruth Umlauf, Heather Dewey, and Shelby McQuade.
 
The Pledge of Allegiance was recited.
 
D. Rylander moved to approve the agenda, C. Johnson seconded.  MCU.
 
Summary of Opportunity to Refund Existing 2010A Bonds and operating Referendum Planning was presented by Ehlers Associate Shelby McQuade.
 
C. Johnson moved to approve the following consent agenda:

• Approval of March 21, 2018 minutes.
• Financial Report for March 2018.
• Approval of bills:  March Handpayables: $20,266.49, March Wire Payments:  $70,805.48, and April bills:  $47,711.87.
• Personnel Assignments:  Autumn Aeling – Head Softball Coach, Laura Pettit - Asst. Softball Coach, Jared Larson – Head Baseball Coach, Dwight Walvatne - Asst. Baseball Coach, Jen Froemming – Head Track Coach, Robert Bosma - Asst. Track Coach, Sam Lange - Asst. Track Coach, Shellee Hansen - JrH Track Coach, Andy Peterson – Head Golf Coach, Andy Peterson - Athletic Director starting July 1, 2018, John Holsten - Head Boys Basketball Coach 2018-19,  Laura Pettit – Long Term Elementary Teacher Sub, Laura Pettit - Elementary Teacher Contract for 2018-19, Jenny Tollefson - Summer Rec. Director

L. Anderson seconded.  MCU.
 
Board Reports
B. Johnson reported on the wind mill donation research.  The Committee determined it was not a viable option.
 
Anderson reported on Post Prom.
 
Wing reported on Fergus Falls Special Education Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Meissner reported on the following:

• The Musical “Land of Oz” was outstanding.
• Evaluations are being finished up.
• Laura Pettit has been hired as 5th Grade Teacher for 2018-19.
• Statewide Tornado drill was held.
• Crisis Plan has been reviewed with minor revisions being made.
• Cyber Security presentation will be held on May 2nd.
• MCA Testing is underway.
• Lakes Country Service Coop Honors Banquet will be held May 9th.
• May 11th a School wide evacuation drill will be held with the local fire department.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• 2018 Spring Wellness Conference was attended by a team of four staff.
• Update on busses and repairs.
• Maintenance Projects:  exploring a security entrance and possible Summer projects.
• Enrollment update: no changes since last month.

 
Ruth Umlauf reported on the Music Department.
 
Heather Dewey reported on PreSchool.
 
Discussion Items
Discussion on changing to Electronic Board Documents/Communications.
 
Second Reading for Policies 533, 534, and 601-610.
 
First Reading for Policies 611-624.
 
Action Items
D. Rylander made a motion to Approve Policies 533, 534, and 601-610.  K. Spangler seconded.  MCU
 
H. Hoff made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at 7:43 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on March 21, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, Rylander, Spangler, and Wing present.  Absent:  C. Johnson.  Also present were Superintendent Niemann, Principal Nate Meissner, Renee Melby, and Kris Roley.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda, B. Johnson seconded.  MCU.
 
 Rylander moved to approve the following consent agenda:

• Approval of February 21, 2018 minutes.
• Financial Report for February 2018.
• Approval of bills:  February Handpayables: $22,146.98, February Wire Payments:  $67,134.57, and March bills:  $60,480.66.
• Personnel Changes: 

Approve hire of Science Teacher Brooke Mayer
Approve leave of absence for Cindy Welch
Approve leave for Denise Hansen
Approve hire of Nancy Estrada Paraprofessional, ASP Assistant
Approve non-renewal of non-tenured Teacher Rachel Ehlert

• Acknowledge Donations:

Ashby Education Foundation $6,492.85
YourCause donation $120.00 
Hoff seconded.  MCU.
 
Communications/Delegations
Wellness Team to attend Spring Wellness Conference on April 18th.  Staff Fun Run/Walk being planned.
 
Board Reports
Hoff reported on the All School Reunion Committee and information gathered from Technology Coordinator Jon Hansen for paperless board meetings.
 
Anderson reported on Region 1and Post Prom.
 
Wing reported on Fergus Falls Special Education Coop.
 
Principal’s Report
Mr. Meissner reported on the following:

• Snow Week held at the end of February was successful.
• Parent Teacher Conferences were well attended.
• Musical performance is this week.
• Knowledge Bowl is in competitions.
• Spring Sports practices have begun.
• MCA Testing for Junior Math took place last week.
• Science Fair is in full swing.
• John Baylor Prep continues.
• ACT Test is set for April 3rd.
• National Walkout on March 14th was peaceful.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Action Day held on February 28th.  Safe Schools was the main theme.
• MN Association of School Administrators Spring Conference.
• Update on busses.
• Update on water testing for lead levels.
• Enrollment update.

 
Kris Roley reported on Special Education MCA Testing.
 
Discussion Items
First Reading for Policies 533, 534, and 601-610.
 
Support of the Arrow Scholarship Foundation:  There is a consensus of the Board to continue with the discussion.
 
Anderson made a motion to adjourn.  B. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at   7:21 pm.
                                                                                                        
                                                                                                            Leslie Anderson, Clerk

​The School Board of District 261 met in regular session on February 21, 2018 in the Media Center of the School.  Vice Chair C. Johnson called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Spangler present.  Absent:  Wing.  Also present were Superintendent Niemann, Principal Nate Meissner, Renee Melby, Emily Nelson, Andy Peterson, and Marie Hoffman.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda, Rylander seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of January 17, 2018 minutes.
• Financial Report for January 2018.
• Approval of bills:  January Handpayables: $21,967.84 January Wire Payments:  $66,568.77, and February bills:  $48,157.97.
• Personnel Changes: 

                  Approve Suzanna Ecker Full Time Administrative Assistant
                  Approve Andrea Ness Part Time Administrative Assistant
                  Accept Retirement of John Kent – Science, Athletic Director, Coach

• Acknowledge Donations:  Ashby Equity Make a Difference Grant - $416 for Library furniture
• Approve Fundraisers for Baseball Club – Fishing Trip Raffle (run by Coots Unlimited), Baseball hat sales

Spangler seconded.  MCU.
 
Annual Community Education Report was presented by Community Ed Director Marie Hoffman.
 
Board Reports
Wing’s written report was distributed on Fergus Falls Special Education Coop Executive Board, Ashby Education Foundation, and Lakes Country Service Coop.
 
Principal’s Report
Mr. Meissner reported on the following:

• Sessions he attended at the MN Association of Secondary School Principals Conference.
• Paraprofessional evaluations.
• Meeting with the Student Council
• 100th day/100 year celebration activities.
• John Baylor Prep has been renamed to On to College.  Mr. Peterson and Mrs. Cadmus are coordinating the Juniors and the curriculum.
• A Bullying Presentation for Grades K-5 with Viktor the Viking and a Vikings Cheerleader was held today.
  
  

Superintendent’s Report
Mr. Niemann reported on the following:

• Upcoming professional development that he will be attending:  MASA day at the Capital February 28, 2018, MASA/MASE 2018 Conference March 8-9, 2018, Spring Wellness Conference April 18, 2018.
• Update was given on busses.
• Building maintenance projects were discussed.
• Enrollment update was given.
• Legislative update was given.
• Ehlers and Associates will attend the April Board Meeting to provide information on a possible re-financing of the School District’s bond issue.
• Thank you given to Ashby Education Foundation for the support given to the Ashby School.
• Thank you was given to the Board Members in honor of School Board Appreciation Week. 

 
Emily Nelson gave a report on Kindergarten and First Grade Reading Intervention and Sixth Grade Computer.
 
Andy Peterson gave a report on Counseling and High School.
 
Discussion Items
Second Reading of Policies 516 – 532.
 
Action Items
B. Johnson made a motion to approve the 2017-18 Seniority List for Certified Staff.  Rylander seconded.  MCU.
 
Hoff made a motion to authorize Suzanna Ecker to sign Student Activity checks.  Anderson seconded.  MCU.
 
Hoff made a motion to approve the 2018 Pay Equity Report.  B. Johnson seconded.  MCU.
 
Spangler made a motion to purchase a 2019 International 59 capacity school bus.  B. Johnson seconded.  MCU.
 
Rylander made a motion to approve Policies 516 – 532 of the Ashby School District Policies.  Spangler seconded.  MCU.
 
Anderson made a motion to adjourn.   B. Johnson seconded.  MCU.  Vice Chair Johnson called the meeting adjourned at 7:17 pm.                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on January 17, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, Rylander, and Wing present.  Absent:  B. Johnson, Spangler.  Also present were Superintendent Niemann, Renee Melby, Camille Schultz, Paula Wojcik, Rob Nelson, and Lacey Stenson.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda, Hoff seconded.  MCU.
 
Recognition of Visitors:  Rob Nelson presented a proposal on a potential Arrow Foundation Scholarship Program.
 
Board Reorganization:  Hoff nominated Wing for Chairperson.  Nominations were closed and Wing was declared elected by acclamation.  Rylander nominated C. Johnson for Vice Chairperson.  Nominations were closed and C. Johnson was declared elected by acclamation.  C. Johnson nominated Anderson for Clerk.  Nominations were closed and Anderson was declared elected by acclamation.  Hoff nominated Rylander for Treasurer.  Nominations were closed and Rylander was declared elected by acclamation.
 
Anderson made a motion for the following:
Committees were assignments as follows:
     Special Ed Coop Board:  Wing
     MSHSL Rep:  Hoff
     Legislative Liaison:  C. Johnson
     Negotiations:  Wing, C. Johnson, Anderson
     Finance and Disbursement Review:  Rylander, Hoff, B. Johnson
     Building & Grounds Committee:  C. Johnson, B. Johnson, Spangler
     Planning:  Wing, C. Johnson, Rylander
     Ashby Education Foundation:  Wing
     Policy Committee:  Anderson, C. Johnson, Wing
     Wellness:  Anderson
Rylander seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of December 20, 2017 minutes.
• Financial Report for December 2017.
• Approval of bills:  December Handpayables: $25,269.96, December Wire Payments:  $69,096.02, and January bills:  $554,051.52.
• Personnel Change: 

                  Approve maternity leave for Jennifer Tischer
                  Approve Long Term Para Sub Kayla Johnson
                  Approve work agreements for: 
                        Tyler Butler – JrH Boys Basketball Coach
                        Peter Nelson – JV Boys Basketball Coach
                        John Kent – Head Boys Basketball Coach
                        Laura Pettit – JrH Girls Basketball Coach
                        Kipper Nelson – JV Girls Basketball Coach
                        Troy Mickelson – Head Girls Basketball Coach
                        Andy Peterson – Assistant Wrestling Coach
                  Resignation from Kristin Spangler, Administrative Assistant

• Acknowledge Donations:  Ashby Student Activities Baseball Club $3,299 for Pitching Machine

Rylander seconded.  MCU.
 
Board Reports
Hoff reported on MN School Board Association Conference sessions.
 
Anderson reported on MN School Board Association Conference sessions and Wellness Committee.
 
Rylander  reported on MN School Board Association Conference sessions.
 
Wing reported on MN School Board Association Conference sessions, Service Coop Joint Meeting, and Fergus Falls Special Education Coop.
 
Principal’s Report
Mr. Meissner written report was presented:

• Enrollment update.
• First Semester ended on January 18th.
• Elementary celebrated filling up the “Caught You Being Kind” campaign jar.
• Spelling Bee was held with Evan Paulson as the winner.
• Mock Trial and Knowledge Bowl are in the middle of competitions. 
  
  

Superintendent’s Report
Mr. Niemann reported on the following:

• Professional Development that he attended – MN School Board Association Annual Conference, Lakes Country Service Coop Regional Superintendents Meeting, and will be attending the upcoming MN Association of School Administrators Day at the Capital in February.
• Update of busses.
• Legislative Update.

 
Ms. Schultz gave a report on Art.
 
Ms. Wojcik’s written report on the plan for the Middle School Dance sponsored by the National Honor Society was presented.
 
Discussion Items
Second Reading of Policies 501 – 515.
 
First Reading of Policies 516 – 532.
 
Action Items
C. Johnson introduced the resolution No. 18.03 directing the Administration to recommend Program/Personnel Adjustments due to declining enrollment and/or diminishing revenue.  Anderson seconded.  Roll call vote:  Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson – yes, Wing-yes.  MCU.
 
C. Johnson made a motion to name the following:
Official Depository:  First State Bank of Ashby
Official Newspaper:  Ashby Dalton Post
Anderson seconded.  MCU.
 
C. Johnson made a motion to set the following:
            Board Meetings:   Day – 3rd Wednesday each month
                                          Time – 6:00 pm
                                          Place – Ashby Public School Media Center
Board Compensation:  $50/regular or special meeting, Chairperson stipend: $25/month
Rylander seconded.  MCU.
 
Anderson made a motion to approve the 501-515 Series of Ashby Public School District Policy Revisions.  Rylander seconded.  MCU.
 
Hoff made a motion to adjourn.   Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at 8:47 pm.                                                                                                            
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on December 20, 2017 in the Media Center of the School.  Chair Wing called the Truth in Taxation meeting to order at 6:01 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Also present were Superintendent Niemann, Principal Nate Meissner, Renee Melby, Heidi Kent, Tyler Butler, and Paula Wojcik.
 
The Pledge of Allegiance was recited.
 
Superintendent Niemann presented the Truth and Taxation information.
 
Principal Meissner presented the World’s Best Workforce presentation.
 
Chair Wing called the regular meeting to order at 6:29 pm.
 
Anderson moved to approve the amended agenda, Rylander seconded.  MCU.
 
Recognition of Visitors:  none.
 
Rylander moved to approve the following consent agenda:

• Approval of November 15, 2017 minutes.
• Financial Report for November 2017.
• Approval of bills:  November Handpayables: $24,932.77, November Wire Payments:  $75,133.40, and December bills:  $73,356.91.
• Personnel Change:  hire Norma Larson – Dishwasher.
• Acknowledge Donations:  Ashby American Legion Auxiliary $100 for Library Books, NFPA Education & Technology Foundation $325 - Fluid Power Donation, Ashby FFA $3,515 - enclosed trailer
• Fundraiser Request:  National Honor Society Middle School Dance

Spangler seconded.  MCU.
 
Communications/Delegations
MSBA Conference Registration count.
 
Ballots were cast for Region 1 Board.
 
Ballot was cast for MREA Board Director.
 
Board Reports
Wing reported on Fergus Falls Special Education Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Meissner reported the following:

• Current K-12 enrollment is 255, PreSchool 46.
• A positive note received from a Football Official was read.
• 8th Grade Field Trip to Terry Redlin Museum
• Successful K-12 Christmas Program.
• Supplemental material for English Language Learners has been ordered.
• Upcoming MN Association Seconday School Principals Conference January 17-19.
• Handbook Language Changes.
  
  

Superintendent’s Report
Mr. Niemann reported on the following:

• Update on busses,
• Update on maintenance projects:  Emergency boiler switch has been added to the outside of the boiler room, boilers, rooftop air handling unit for Art Room, Softball Field, and PreSchool Playground.
• Update on enrollment.

 
Mr. Butler gave a report on Sixth Grade.
 
Mrs. Kent gave a report on:  Envirothon, Jr. High Knowledge Bowl, Sr. High Knowledge Bowl, and Fluid Power Competition.
 
Discussion Items
Second Reading of the 400 series of Ashby Public School District Policy Revisions.
 
First Reading of Policies 501-515 of Ashby Public School District Policy Revisions.
 
Action Items
C. Johnson made a motion to Approve Final Property Tax Levy for 17 payable 18 at $1,043,221.53.  Hoff seconded. MCU.
 
Bids were opened for the used enclosed trailer:  Justin Smith $1,050, Robert Anderson $706, Steve Zimmerman $855, Dustin Steenblock $625, Lisa Behrens $400, Leo Ohren $1,120, Barb Kraemer $620, West Central Area School $701.01.  B. Johnson made a motion to accept the bid from Leo Ohren.  Rylander seconded.  MCU.
 
Hoff made a motion to approve the 400 Series of Ashby Public School District Policy Revisions.  Spangler seconded. MCU.
 
Spangler made a motion to approve the resolution No. 18.01to fully fund Special Education Services (Federal).  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion to approve the resolution No. 18.02 to fully fund Special Education Services (Minnesota).  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to approve the Policy Handbook Changes.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion to adjourn.   Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at  7:52 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk

The School Board of District 261 met in regular session on November 15, 2017 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, Rylander, Spangler, and Wing present.  Absent:  C. Johnson.  Also present were Superintendent Niemann, Renee Melby, John Kent, Autumn Aeling, and Paula Wojcik.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the amended agenda, Hoff seconded.  MCU.
 
Recognition of Visitors:  none.
 
Anderson moved to approve the following consent agenda:

• Approval of October 25, 2017 minutes.
• Financial Report for October 2017.
• Approval of bills:  October Handpayables: $27,054.75, October Wire Payments:  $66,384.75, and November bills:  $54,376.54.
• Personnel Change:  Termination of Dishwasher Heather Caraway, hire of Spanish Language Interpreter Nancy Estrada.

Rylander seconded.  MCU.
 
Communications/Delegations
Ballots were cast for Lakes Country Service Coop Board Member.
 
Board Reports
Wing reported on Lakes Country Service Coop and Fergus Falls Special Education Coop.
 
Athletic Director Report

• West Central Area Ashby Knights had a successful Football Season finishing as Section 2A Champions.
• Head Volleyball Coach position is open.
• Jr High Boys Basketball has 23 participants in Grades 6 – 8.
• Girls Basketball practice started Monday with 24 participants.
• Boys Basketball practice starts next Monday.

 
Principal’s Report
Mr. Meissner written report was read:

• Mr. Meissner attended a 504 workshop in Moorhead on November 1st.
• A Drumline Performance with a great message was presented to Grades 6 -12 on November 2nd.
• Parent Teacher Conferences were held on November 2nd.
• Veteran’s Day Program was held on November 10th.

Superintendent’s Report
Mr. Niemann reported on the following:

• Bus maintenance update.
• Seeking quotes for a new bus.
• Outdoor PreSchool playground progress.
• Enrollment update.
• Storage container is on site.
• A positive note received from a Football Official was read.
• Sealed bids for the sale on an enclosed trailer will be sought.

 
Ms. Wojcik gave a report on Yearbook, Video Club, and Communication Arts/School Newspaper.
 
Ms. Aeling gave a report on First Grade.
 
Discussion Items
MSBA Leadership Conference in January was discussed.
 
Ag2School Tax Credit Projection was discussed.
 
First Reading of the 400 series of Board Policy Revisions.
 
Action Items
Anderson made a motion to approve the Early Childhood Screening with Horizon Public Health.  Rylander seconded.  MCU.
 
Spangler made a motion to approve the School Calendar for 2018-19.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion to approve the addition of MDE Violence and Harassment Policy #413 to both student handbooks and the staff handbook.  Rylander seconded.  MCU.
 
Rylander  made a motion to adjourn.  Hoff seconded.  MCU.  Chair Wing called the meeting adjourned at 7:33 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk