August 20th, 2020

The School Board of District 261 met in special session on August 5, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff via Zoom, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Andy Peterson, Carol Koefod via Zoom, Autumn Flickinger via Zoom, Noelle Kratzke via Zoom, Heather Dewey via Zoom, Dustin Steenblock via Zoom, Laura Pettit via Zoom, Emily Nelson via Zoom, Jon Hansen via Zoom, Amanda Hedstrom via Zoom, Chalsey Barry via Zoom, and Echo Finkelson via Zoom,
 
The Pledge of Allegiance was recited.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing.
 
B. Johnson moved to approve the agenda.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  online visitors were acknowledged.
 
Hoff moved to approve the following consent agenda:

• Approval of July 15, 2020 minutes

Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Discussion Items
Andy Peterson gave an update on Minnesota State High School League Plans regarding Fall Return to Participation.
 
Ashby School’s Return to School Framework was presented and discussed.
 
Sample Resolution for the Adoption of the Base Model for the 2020-21 School Year was presented.
 
Data for Covid cases rate by County was presented.
 
Board Member Selection for the Incident Command Team was Ben Johnson, Leslie Anderson and Suzanne Wing.  Other members of the team will be Superintendent Niemann, Principal Jon Moore, and two teacher representatives to be determined.
 
Update was given on Personal Protective Equipment in place.
 
Anticipated additional staffing needs were discussed.
 
Action Items
B. Johnson made a motion to approve Ashby Public School’s Learning Plan Return to School Framework.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
 
Opportunity for Public Comment.
 
Hoff made a motion to adjourn.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:24 pm.
                                                                                                             
                                                                                                            Leslie Anderson, Clerk
​
The School Board of District 261 met in regular session on August 20, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Andy Peterson, Tom Gronwold, Jon Hansen via Zoom, Heather Dewey via Zoom, and Noelle Kratzke via Zoom.
 
Minnesota School Board Association's School Board Chair Script for Use During Meeting Held by Telephone Conference or Other Electronic Means was read by Chair Wing.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:
 
Hoff moved to approve the following consent agenda:

• Approval of August 5, 2020 minutes
• Approval of July 2020 Financial Reports
• Approval of July 2020 Revenue and Expenditure Reports
• Approval of bills:  July Handpayables: $3,652.24, July Wire Payments: $103,979.30, August Bills $100,325.16

• Approval Personnel Changes:  Hire Nancy Moss part time Custodian, Add 5 Summer Days to Anna Johnson’s contract, Add 3 extended days to Heather Dewey’s Contract, Add .1166 FTE to Camille Schulz’s contract, Increase Naomi Anderson contract to 1.0 FTE, Approve work agreements for the following:  Jennifer Bovee, Jill Evavold, Denise Hansen, Amanda Hedstrom, Larry Jacobson, Theron Jeppesen, DeNette Larson, Lisa Mattocks, Robin McIntire, Laurie Melberg, Rosie Nissen, Sam Olson, Andrew Peterson, Melissa Peterson, Brenda Risbrudt, Emily Rosin, Joyce Rylander, Jennifer Tischer, Jennifer Tollefson, Julie Van Santen, Wendy Walvatne
• Acknowledge Donations:  Ashby Lions $250.00 Summer Rec, Land O Lakes $2,500.00 matching grant for ReadAlyzer

B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Board Reports
Anderson reported on Ashby School Board Policy Committee Meeting.
 
B. Johnson gave a report on the Beyond the Yellow Ribbon,
 
Wing reported on Fergus Falls Special Ed Coop and Lakes Country Service Coop.
 
Principal’s Report
Mr. Moore reported on the following:

• School and Home Connections:  Family Survey, Early Entrance Conferences, and Building Leadership Team Meeting
• Student / Family Support:  Mrs. Johnson is developing a Plan for connection with families regardless of the model.
• Return to School Framework Document
• Schedule change for Hybrid Learning
• Planning and Implementation Guide for 2020-2021
• Technology
• Scheduling
• Safety and Security
• Student and Staff Handbooks
• Back to School Staff Workshop
• New Teacher and Staff Orientation

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Bus Updates and Route changes during Hybrid Learning
• Maintenance Projects – two rooms converted to Elementary Classrooms
• Enrollment update
• School Nurse Contract

 
Tom Gronwold reported on returning to School.
 
Andy Peterson reported on returning to School, Athletic Director challenges, and increased participation in Cross Country.
 
 
Discussion Items
Needs assessment for School Facilities.
 
Action Items
Anderson made a motion to approve the Base Year Learning Model for the 2020-2021 School Year and Other COVID-19 Related Matters stating Scenario 2 (In person K-5, Hybrid 6-12) as the base Learning Model to open the 2020-21 School Year.  Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Rylander made a motion to approve e-Learning for Snow Days.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Spangler made a motion to approve District Policies Requiring Annual Review: #410, 413, 414, 415, 506, 514, 524, 616, and 806.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  
 
B. Johnson made a motion to approve Policy #522 Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Anderson made a motion to approve Policy #808 COVID19 Face Covering Policy.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
C. Johnson made a motion to set the Truth-In-Taxation Meeting as December 16, 2020, 6:01 pm.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Hoff made a motion to approve the School Nurse Contract with Prairie Ridge Healthcare.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Spangler made a motion to approve the Letter of Agreement Addressing Compensation of Coaches and Co-Curricular Advisors during the 2020-21 School Year.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Hoff made a motion to adjourn.  Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:42 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk