Ashby School Board Minutes

The School Board of District 261 met in regular session on July 19, 2017 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spangler, and Wing present.  Also present were Superintendent Niemann, Renee Melby, Cindy Welch, and Nicole Bolinski.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda, B. Johnson seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of June 21, 2017 minutes.
• Financial Report for June 2017.
• Approval of bills:  June Handpayables: $29,715.24, June Wire Payments:  $72,209.80, and July bills:  $84,333.71.

• Personnel Changes:

Accept Sam Olson’s Resignation as the Food Service Dishwasher
Approve 2017-18 Work Agreements for Support Staff:
Sandra Barry, Dave Gorghuber, Denise Hansen, Jennifer Tischer, Jenny Tollefson, Joyce Rylander, Julie VanSanten, Laurie Melberg, Lisa Mattocks, Lori Benjamin, Michelle Walker, Rosie Nissen, Zach Daubenspeck, Sam Olson, Brenda Risbrudt, Andrew Peterson, Blaine Barry, Kristin Spangler, Suzanna Ecker, Jill Evavold, Leo Ohren, Renee Melby

• Acknowledgement of Donations:  Elbow Lake Fire Relief $1500 for Volleyball Standards

Hoff seconded.  MCU.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on the Fergus Falls Special Education Coop Board Meeting and the Lakes Country Service Coop Annual Conference.
 
Principal’s Report
Mr. Meissner written report:

• Read Well by 3rd Grade report has been submitted to MN Department of Education.
• The Local Literacy Plan has been completed.
• Funding for college entrance exams has changed.  Districts will get reimbursed for the free and reduced lunch qualifying students.
• Policy Handbook for 2017-18 will be completed by the August board meeting.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• An afternoon bus route driver is needed.
• The new water softener is in place.
• Tile flooring in High School classroom number 117 will be replaced.
• Concrete flat work has been assigned but no date yet mentioned.
• Wood chips in the playground are here and ready to be installed.
• Bids for Landscaping for the Head Start Playground are being sought.
• New Legislation has passed that there is mandatory lead testing of water.
• Summer fill for propane will be $.77 per gallon.
• Coaching positions that are open:  Varsity and Junior Varsity Boys Basketball, and Junior High Football.
• School Nurse contract for 2017-18 is expected to remain the same.
• Fergus Falls Adult Basic Education Consortium Agreement has been signed.

 
Mrs. Welch gave a report on Kindergarten.
 
Action Items
B. Johnson made a motion to approve the student advancement request.  C. Johnson seconded.  MCU.
 
Spangler made a motion to approve Superintendent Niemann as the Identified Official with Authority.  Anderson seconded.  MCU.
 
Rylander made a motion to approve participation in TRA’s Part-Time Teacher Program.  Hoff seconded.  MCU.
 
C. Johnson made a motion to approve Fiscal 2018 Long Term Facility Maintenance Plan.  B. Johnson seconded.  MCU,
 
Hoff made a motion to set fees for 2017-18 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
    
     Season passes:     Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                                 Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
     Activity fees:       Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity. 
                                 Family maximum $200.00/year.
 
Meals:                               
        Lunch:                                                    Breakfast:
         Elementary Students            $2.30          Students         $1.10
         High School Student            $2.45          Reduced        free
         Reduced K-12                      $0.40          Adults            $1.75                    
         Ala Carte                              $1.00
         Extra Milk                            $0.30
         Adults                                   $3.65
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Anderson seconded.  MCU.
 
Bids received for milk:                      

Food Services of America:  Esc.     Firm
     1/2 pint 1% milk                          .180               
     1/2 pint skim milk                        .170
     1/2 pint chocolate skim                .200
     Requires 75% Food Purchases
 
  Land O Lakes – Dean’s:         Esc.     Firm
  1/2 pint 1% milk                   .169       .189                                                                            
  1/2 pint skim milk                .156       .176
  1/2 pint chocolate skim        .170       .190
        
C. Johnson made a motion to reject all bids.  B. Johnson seconded.  MCU.
  
Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                         $15.50 gallon
           Oil                                                $4.50 quart
           Synthetic Oil                              $18.50 gallon / $6.00 quart
 
C. Johnson made a motion to accept the fuel bid from Ashby Equity.  Rylander seconded.  MCU.
 
Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance          $55.00/hr.              Small vehicles maintenance       $55.00/hr.
           Large busses heavy duty oil       $15.50/gal.            Small vehicles heavy duty oil      $4.50/qt.
           Large busses synthetic oil          $18.50/gal.           
      Evansville Automotive:
           Large busses maintenance          $35.00/hr.              Small vehicles maintenance       $35.00/hr.
           Large busses heavy duty oil       $14.95/gal.            Small vehicles heavy duty oil      $3.99/qt.
 
C. Johnson made a motion to accept the Large vehicle maintenance bid from Evansville Automotive  and the Small Vehicle maintenance bid from Ashby Equity.  Rylander seconded.  MCU.
 
Spangler made a motion to approve Principal Meissner’s Contract for 2017-18.  B. Johnson seconded.  MCU.
 
Rylander made a motion to adjourn.  Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at 7:15 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk