Ashby School Board Minutes

Unofficial Minutes

The School Board of District 261 met in regular session on June 15, 2016 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, C. Johnson, Rylander, Spangler, and Wing present.  Absent:  B. Johnson, Nelson.  Also present were Superintendent Allan Jensen, Principal Shane Tappe, Renee Melby, and Jon Hansen.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the amended agenda, C. Johnson seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of May 18, 2016 minutes.
• YTD Financial Report.
• Approval of bills:  May Handpayables: $22,429.83, May Wire Transfers:  $59,241.90, and June bills:  $56,610.97.

 Rylander seconded.  MCU.
 
Board Reports
Rylander reported that the Ashby A’s will be hosting a State Baseball Tournament on the Ashby School baseball field August 20-21, 2016.
 
Wing reported on Fergus Falls Special Ed Coop.
 
Principal’s Report
Mr. Tappe reported on the following:

• The DIRS Report has been submitted.
• The movement of the classrooms to meet licensure requirements for Head Start.
• Day of Caring was a success.
• The addition of a Government Civics test required by the State.
• Awards Day and Graduation both went well.
• The transition process with Mr. Meissner is going well.

 
Superintendent’s Report
Mr. Jensen reported on the following:

• Proposals are being sought roof replacement for the 9,363 square foot area on the north side of the building
• The parking lot is good for now but will need to be resurfaced in a few years.
• The ball field projects are 95% complete with some fencing, agri-lime, and some drainage issues on the Sofball Field yet to be resolved.
• The scoreboard for the lower gym has been ordered.  To date there has been $4,500 donations received for the scoreboard.
• The Office area painting and carpeting starts on Monday.
• Classroom relocations.
• Summer maintenance is going well.
• Mr. Jensen has been monitoring LP prices.  15,000 gallons have been contracted at $ .75.
• The new bus that was ordered will not be able to be gasoline engine.  They will honor the same price for a diesel engine.  Delivery is expected September 1st
• Bus #4 with the used engine is failing.  Bus #3 needs alignment.
• The development of the 2016-17 budget is in process.
• Four year old Pre-School finding is on a grant basis.  The grant application has been submitted to MDE.
• Health and Safety Levy is gone after FY16 being replaced by Long Term Facilities Maintenance Levy.
• School Board members seats up for election on November 8, 2016 are C. Johnson, B. Johnson, Spangler, and Nelson.  The filing period begins August 2nd.
• PERA for Board Members information was distributed.

 
Jeremy Knick joined the meeting at 7:33 pm.
 
Mr. Hansen reported on the Ashby School website.  Anderson made a motion to move the web to Weebly.  Spangler seconded.  MCU.
 
Discussion Items
Minnesota Rural Education Association was discussed.
 
Action Items
C. Johnson made a motion to call for bids on dairy products and vehicle fuel and maintenance.  Spangler seconded.  MCU.
 
C. Johnson made a motion to commit $58,754 for Administrative unused sick leave for FY16.  Rylander seconded.  MCU.
 
Rylander made a motion to approve Classified Staff Wage Adjustments for FY17.  Spangler seconded.  MCU.
 
C. Johnson made a motion to approve contract for Jon Hansen.  Spangler seconded.  MCU.
 
Spangler made a motion to approve membership in MREA for 2016-17.  Anderson seconded.  MCU.
 
Rylander made a motion to approve Audit Agreement with Clifton Larson Allen for FY16 Audit.  Anderson seconded.  MCU.
 
Rylander made a motion to approve Memorandum of Agreement for Payment of Administrative Non-Contract Services and Unused Sick Leave.  Spangler seconded.  MCU.
 
C. Johnson made a motion to approve fund raiser for the Class of 2022 at Appreciation Days.  Spangler seconded.  MCU.
 
Anderson made a motion to set the date and time for approving the 2016-17 Budget as June 29, 2016, 8:00 PM.
 
Rylander made a motion to accept the donation of $1,500 from Elbow Lake Relief Association for the scoreboard in the lower gym.  C. Johnson seconded.  MCU.
 
C. Johnson made a  motion to authorize Al Niemann and Nate Meissner to sign Student Activity checks.  Anderson seconded.  MCU.
 
Chair Wing called the meeting adjourned at 8:20 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk