Ashby School Board Minutes

​The School Board of District 261 met in regular session on July 20, 2016 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, B. Johnson, C. Johnson, Nelson, Rylander, and Wing present.  Absent:  Spangler.   Also present were Superintendent Al Niemann, Principal Nate Meissner, Renee Melby, and Cindy Welch.
 
The Pledge of Allegiance was recited.
 
C. Johnson moved to approve the agenda, Rylander seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of May 15, 2016 and May 29, 2016 minutes.
• YTD Financial Report.
• Approval of bills:  June Handpayables: $31,267.84, June Wire Transfers:  $74,137.15, and July bills:  $117,766.63

B. Johnson seconded.  MCU.
 
Communications/Delegations
MSBA Summer Workshop will be held August 8-9, 2016.
 
MREA Annual Conference will be November 13-15, 2016.
 
Board Reports
Nelson reported on Region 1 and Lakes Country Service Coop.
 
Wing reported on the Fergus Falls Special Ed Coop Executive Board Meeting.
 
Superintendent’s Report
Mr. Niemann reported on the following:

• He has received a warm welcome to Ashby and thanked everyone.
• The open Administrative Assistant position has been posted.
• School Board election filing period is August 2-16, 2016.  Grant County will be having a mail in ballot only.  Otter Tail County will have voting at polls.
• Updated information on busses.
• Summer projects including Office remodel, roof repair, and gym floor resurfacing.
• The District’s Insurance Company is investigating an employee complaint.

 
Principal’s Report
Mr. Meissner reported on the following:

• The transition into the Principal position is going smooth and he is excited for the School Year.
• There has been a request from a student to join BPA (Business Professionals of America) with Brandon-Evansville.
• A complaint has been received from the Office of Civil Rights for Special Ed 504 services and he is in the process of compiling the District information.
• Social Studies textbooks and on-line Science textbooks have been ordered.
• The relocation of classrooms has started.

 
Mrs. Welch gave a report on Kindergarten.
 
 
 
Action Items
C. Johnson introduced resolution No. 17.01 approving the Long Term Facility Maintenance Ten Year Plan as presented and it’s submission to the MN Department of Education.  Nelson seconded.  Roll call vote:  B. Johnson – yes, Nelson – yes, Anderson – yes, Rylander – yes, C. Johnson – yes, Wing - yes.  MCU.
 
C. Johnson made a motion to set fees for 2016-17 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
    
     Season passes:     Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                                 Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
     Activity fees:       Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity. 
                                 Family maximum $200.00/year.
 
Meals:                               
        Lunch:                                                    Breakfast:
         Elementary Students            $2.25          Students         $1.10
         High School Student            $2.40          Reduced        free
         Reduced K-12                      $0.40          Adults            $1.75                    
         Ala Carte                              $1.00
         Extra Milk                            $0.30
         Adults                                   $3.60
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Nelson seconded.  MCU.
 
Bids received for milk:                      

Food Services of America:  Esc.     Firm
     1/2 pint 1% milk             .1600                    
     1/2 pint skim milk          .1600
     1/2 pint chocolate skim  .1800
     6 oz. Orange Juice          .1900
     6 oz. Apple Juice            .1600
     6 oz. Grape Juice            .1700
    
  Land O Lakes – Dean’s:         Esc.     Firm
  1/2 pint 1% milk                   .1590     .1790                                                                          
  1/2 pint skim milk                .1500     .1700
  1/2 pint chocolate skim        .1720     .1920
  6 oz. Orange Juice                .1900     .2100
  6 oz. Apple Juice                  .1900     .2100
  6 oz. Grape Juice                 
 

C. Johnson made a motion to accept the milk bid from Land O Lakes.  Anderson seconded.  MCU.
 
Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                         $15.00 gallon
           Oil                                                $4.50 quart
           Synthetic Oil                              $18.00 gallon / $5.50 quart
 
C. Johnson made a motion to accept the fuel bid from Ashby Equity.  Rylander seconded.  MCU.
 
 
 
 
Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance          $55.00/hr.              Small vehicles maintenance       $55.00/hr.
           Large busses heavy duty oil       $15.00/gal.            Small vehicles heavy duty oil      $4.50/qt.
           Large busses synthetic oil          $18.00/gal.           
      Evansville Automotive:
           Large busses maintenance          $30.00/hr.              Small vehicles maintenance       $30.00/hr.
           Large busses heavy duty oil       $14.99/gal.            Small vehicles heavy duty oil      $3.99/qt.
 
B. Johnson made a motion to accept the vehicle maintenance bid from Evansville Automotive.  C. Johnson seconded.  MCU.
 
C. Johnson made a motion to accept the Bimbo bread bid through Lakes Country Service Coop.  Nelson seconded.  MCU.
 
School Nurse contract was tabled.
 
Chair Wing called the meeting adjourned at 7:20 pm.
 
 
                                                                                                            ______________________
                                                                                                            Leslie Anderson, Clerk