Ashby School Board Minutes July 21, 2021

July 21, 2021
 
The School Board of District 261 met in regular session on July 21, 2021 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson, Hoff, B. Johnson, C. Johnson, Rylander, Spanlger, and Wing.  Also present were Superintendent/Principal Jon Moore, Assistant Principal Lisa Otte, Andy Peterson, Renee Melby, Cindy Welch, Kandace Norby, Jon Hansen, Evy Lang, Laraya Hammer, Wayne Vorland, and Cindy Vorland.
 
The Pledge of Allegiance was recited.
 
B. Johnson moved to approve the agenda.  Spangler seconded.  MCU.
 
Recognition of Visitors.
 
Hoff moved to approve the following consent agenda:

• Approval of June 16, 2021 minutes
• Approval of June 2021 Financial Reports
• Approval of June 2021 Revenue and Expenditure Reports
• Approval of June 2021 Student Activity Reports
• Approval of bills:  June Handpayables: $10,709.10, June Wire Payments: $137,184.93, July Bills $127,769.40
• Approval of Leave of Absence for Maternity Leave for Meg Downer
• Approve teaching contract for Madison Thull – HS Math
• Approve teaching contract for Siri Eggen – MS Special Education
• Accept resignation of Lindsey Hanson
• Accept resignation of Beth Finkelson

• Approval 2021-22 Work Agreements: Suzanna Ecker, Dave Gorghuber, John Hansen, Renee Melby, Leo Ohren, and Jenny Tollefson-Summer Custodian
• Acknowledge Donations:  Ashby Equity $558.22 for Senior signs

Rylander seconded.  MCU.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop, Lakes Country Service Coop, and Minnesota Service Cooperative.
 
Principal’s Report
Lisa Otte reported on the following:

• Leadership transition update
• Back to School planning including Handbooks, Workshop Week, CPI Training
• Updated Teacher Evaluation platform
• Common Vision/Expectations
• Assessments
• School Climate/Culture
• Attended and assisted with Ashby Appreciation Day kids activities held on Thursday
• Thank you to staff behind the scenes including Office Clerical, Business Office, and Custodians who are preparing the building for the upcoming School year

 
 
Activities Director’s Report
Andy Peterson reported on the following:

• COVID challenges
• Boys and Girls Programs Challenges and Successes
• Gym banners and Senior banners
• Coaching staffing
• Preview of 2021-22
• Athletic Facilities updates and future improvements

 
Superintendent/Principal’s Report
Mr. Moore reported on the following:

• Legislative Update
• Health and Safety
• Safe Return to School Plan
• Summer School Programming
• Schedule changes for 2021-22
• Alexandria Technical College Agreement
• New Teacher and Fall Workshop planning
• Technology
• Assessment and Data
• Administrative Professional Development
• Building Bond Referendum Information Guide
• Community Education
• Summer Building and Grounds projects
• Transportation

 
Kandace Norby’s written report on Third Grade was read by Cindy Welch.
 
Cindy Welch reported on Kindergarten.
 
Discussion Items
Facility and Site Improvements Review and Comment response received from the Minnesota Department of Education.
 
Community Meeting presenting the Proposed Building Project held on July 13, 2021.
 
Action Items
Bid Opening as follows:
 
Dairy bid opening:
Cass Clay
     Not bidding
 
CASH-WA
     Not bidding
 
Prairie Farms:                       Esc.     Firm
     1/2 pint 1% milk            .2495                           
     1/2 pint skim milk          .2371    
     1/2 pint chocolate 1%    .2585
    
Anderson made a motion to accept the escalating Dairy Bid from Prairie Farms.   Spangler seconded.  MCU. 
 
Vehicle Maintenance bid opening:
      Ashby Equity:
           Large busses maintenance         $55.00/hr.
           Heavy Duty Oil                          $16.00 gallon
           Synthetic Oil                              $20.00 gallon
           Small vehicles maintenance      $55.00/hr.
           Oil                                                $4.50 quart, Synthetic $7.00 quart
 
C. Johnson made a motion to accept the Vehicle Maintenance bid from Ashby Equity.   Rylander seconded.  MCU. 
 
Vehicle fuel bid opening:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                          $16.00 gallon, Synthetic $20.00 gallon
           Oil                                                $4.50 quart, Synthetic $7.00 quart
          
B. Johnson made a motion to accept the Vehicle fuel bid from Ashby Equity.  Hoff seconded.  MCU. 
 
Spangler made a motion to participate in the Lakes Country Service Coop Bread Bid.  Anderson seconded.  MCU.
 
C. Johnson made a motion to set fees for 2021-22 as follows:
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
Season passes:  Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                           Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
Activity fees:          
Students attending Ashby School:
Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
 
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Supply fee Grades PreK-2:  $25.00
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                              
        Lunch:                                                    Breakfast:
         Elementary Students            $2.40          Students                   $1.20
         High School Student            $2.55          Reduced                   free
         Reduced K-12                      $0.40          Adults                      $2.00                      
         Student Ala Carte item         $1.00          Breakfast seconds    $0.50
         Extra Milk                            $0.30          Juice                         $0.30
         Staff Adults                          $4.00
         Adult Alacarte                      $1.55
         Guest Students & Adults      $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
 
B. Johnson seconded.  MCU
 
Rylander made a motion to approve Resolution No. 22.01 for FY22 Long Term Facility Maintenance Revenue Projection.   C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
C. Johnson made a motion to approve Resolution No. 22.01 for FY22 Long Term Facility Maintenance Expenditure Application.   Spangler seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
C. Johnson made a motion to approve Resolution No. 22.02 Membership for 2021-2022 in the Minnesota State High School League.   Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Hoff made a motion to adjourn.  Spangler seconded.  Chair Wing called the meeting adjourned at 8:14 pm.
 
                                                                                                   
                                                                                                            Leslie Anderson, Clerk