Ashby Public School Board Minutes

July 15, 2015

The School Board of District 261 met in regular session on July 15, 2015 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, B. Johnson, C. Johnson, Nelson, Rylander, Spangler, and Wing present.  Also present were Superintendent Allan Jensen, Principal Shane Tappe, Renee Melby, and Cindy Welch.

The Pledge of Allegiance was recited.

C. Johnson moved to approve the agenda,  Rylander seconded.  MCU.

Rylander moved to approve the following consent agenda:

• Approval of June 17, 2015 minutes.
• YTD Financial Report.
• Approval of bills:  June Handpayables: $26,488.34, June Wire Transfers:  $58,133.98, and July bills:  $125,388.02.

Nelson seconded.  MCU.

Board Reports
Nelson gave a report on Region 1 and Lakes Country Service Coop.

Wing reported on Fergus Falls Special Coop Executive Board Meeting.

Superintendent’s Report
Mr. Jensen reported on the following:

• Notification has been received from the Office of MN Budget and Management that the Ashby School is in compliance with the Local Government Pay Equity Act.
• Cost effective means are still being looked at for putting buses number 4, 5, and 6 back in service.
• A contractor is being sought for the stage security area.
• There is an estimate in progress for sound system replacement for the main gym.
• Masonry repair/restoration will be presented in item 7 on the agenda.
• Summer maintenance work is on schedule.
• The student maintenance worker has been converted to the CEP Program and a second student may be added soon.
• Propane pricing was presented and there was discussion on contracting propane for the upcoming heating season.

 
Principal’s Report
Mr. Tappe reported on the following:

• The new desks and chairs are here for the new HS English Classroom.
• An update was given on the progress of the baseball field project.
• The need for paraprofessional positions for the upcoming school year has been posted.
• There are two long term sub positions to be filled starting in the fall due to maternity leaves.
• An update was given on the search for a Business Teacher.
• The Master Schedule will not be finalized until all the positions have been filled.
• Noelle Kratzke has enrolled in the Math Masters Program.
• New Staff Training Day will be held August 10, 2015 which will include Synergy training at Lakes Country Service Coop in the afternoon.
• Fall Sports practices will begin on August 10th for football and August 17th for Volleyball.
• The fence for the Outdoor Classroom is expected to be completed by next week.
• The Learning Readiness Program for 2015-16 will be determined as soon as Head Start finalizes their numbers.

 Mrs. Welch reported on Kindergarten.
 
Discussion Items
Nelson made a motion to accept the Masonry Restoration Project proposal from Bradco Restoration Inc. for items #1 and #2.  Spangler seconded.  MCU.
 
Action Items
C. Johnson made a motion to adopt the 2015-16 Health and Safety Policy and Budget for FY16 and FY17.  B. Johnson seconded.  MCU.

Bids received for milk:                         
Food Services of America:   Esc.       Firm
     1/2 pint 1% milk              .1800                    
     1/2 pint skim milk            .1800
     1/2 pint chocolate skim    .2000
     6 oz. Orange Juice           .2400
     6 oz. Apple Juice             .2100
     6 oz. Grape Juice             .2500
 
Cass Clay:                           Esc.       Firm
     1/2 pint 1% milk              .1968                    
     1/2 pint skim milk            .1872
     1/2 pint chocolate skim    .2070
     6 oz. Orange Juice           .2348
     6 oz. Apple Juice             .2348
     6 oz. Grape Juice             .2348

C. Johnson made a motion to accept the milk bid from Food Services of America.  Rylander seconded.  MCU.

Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                          $0.08 discount
           Diesel                                            $0.08 discount
           Heavy Duty Oil                            $15.00 gallon
           Oil                                                 $4.50 quart
           Synthetic Oil                                $18.00 gallon / $5.50 quart

C. Johnson made a motion to accept the fuel bid from Ashby Equity.  Anderson seconded.  MCU.

Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance            $50.00/hr.              Small vehicles maintenance           $50.00/hr.
           Large busses heavy duty oil          $15.00/gal.             Small vehicles heavy duty oil          $4.50/qt.
           Large busses synthetic oil             $18.00/gal.            
      Evansville Automotive:
           Large busses maintenance            $30.00/hr.              Small vehicles maintenance           $30.00/hr.
           Large busses heavy duty oil          $14.99/gal.             Small vehicles heavy duty oil          $3.99/qt.

C. Johnson made a motion to accept the vehicle maintenance bid from Evansville Automotive.  B. Johnson seconded.  MCU.

C. Johnson made a motion to accept the Bimbo bread bid through Lakes Country Service Coop.  Spangler seconded.  MCU.

Rylander made a motion to set fees for 2015-16 as follows:

Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
    
     Season passes:      Fall:  Family $40, Adult $30, Student $20, Seniors $10. 
                                 Winter:  Family $50, Adult $40, Student $20, Seniors $10. 
    
     Activity fees:         Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity. 
                                 Family maximum $200.00/year.

Meals:                               
        Lunch:                                                     Breakfast:
         Elementary Students               $2.15          Students          $1.05
         High School Student               $2.30          Reduced         free
         Reduced K-12                       $0.40          Adults             State Minimum-$1.70                    
         Ala Carte                               $1.00
         Extra Milk                              $0.30
         Adults                    State Minimum-$3.50

Drivers Ed:  Classroom $75.00, Behind the Wheel $200.00
Spangler seconded.  MCU.
Nelson made a motion to approve work agreements for the following:  Renee Melby, Leo Ohren, Kristin Spangler, Roberta Hansen-Kalvik, Heidi Hoff.  C. Johnson seconded.  MCU.
Spangler made a motion to approve the School Nurse Contract with Prairie Ridge Medical.  Rylander seconded.  MCU.
Chair Wing called the meeting adjourned at 7:48 pm.                                                                                                        
                                                                                                            Leslie Anderson, Clerk