Ashby Public School Board Minutes

​ 
July 20, 2006
 
The School Board of District 261 met in regular session on July 20, 2006 in the Media Center of the School.  Chairman Rylander called the meeting to order at 7:00 PM with members Bestul, Graham, LaRue, Risbrudt, Rylander, and Wing present.  Absent:  Nelson.   Also present were Allan Jensen, Roger Jansen, Renee Melby, Ryan Bartosiewksi teacher representative, and 32 community members.
 
The Pledge of Allegiance was recited.
 
Mr. Risbrudt moved to approve the agenda as amended, seconded by Mr. LaRue.  MCU.
 
Mrs. Graham moved to approve the following consent agenda:

• Approval of June 15, 2006 minutes.
• YTD Financial Report.
• Approval of bills:  June Hand-payables: $37,744.50, June Wire Transfers: $34,845.39, and July bills: $268,065.55.

Mr. LaRue seconded.  MCU.
 
Communication/Delegations
Lori Risbrudt gave input to the board on staffing the music program.  Discussion among the group followed.
 
Mr. Nelson joined the meeting at 8:10 pm.
 
Chairman Rylander moved the meeting to agenda item 8.1  Consider to approve Contract for Janel Trosvig – music.  Mr. LaRue made a motion to postpone the decision to approve a contract for Janel Trosvig.  Mr. Nelson seconded.  There was discussion on contract obligations and timing of delaying a decision.  Mr. LaRue withdrew the motion.  Mr. Nelson withdrew his second.  Mr. Rylander made a motion to accept the contract for Janel Trosvig for the Music Position with a roll call vote.  Mr. Risbrudt seconded.  Roll call vote:  Graham – yes;  Nelson – yes;  Wing – yes;  Risbrudt – yes;  LaRue – no;  Bestul – yes;  Rylander – yes.
 
Chairman Rylander read a thank you note from MacKenzie Schmuck for supporting the 2006 Challenge Academy.
 
Board Reports
Mrs. Wing reported on the Special Ed Coop Meeting of July 10th.
Mr. Nelson reported on the Region I Meeting.
 
Principal’s Report
Mr. Jansen reported on the following:

• Ashby School has received recognition as an out performing School in Minnesota.  He noted that there are only 22 schools in the state that received that recognition.
• 52 applications have been received for the Administrative Assistant position.

 
Superintendent’s Report
Mr. Jensen reported on the following:

• Summer building maintenance is progressing well.
• Mr. Jensen gave an update to the Board on the direction the Administration would like to recommend on the hiring of the Administrative Assistant.
• Mr. Jensen extended an invitation from the Auditing Firm Carlson Highland and Company to contact them if there are any concerns.

 
Discussion Items
Mr. LaRue, Mr. Risbrudt, and Mr. Rylander volunteered for the Western Minnesota Schools Collaborative Education Summit in Morris on August 9th.
 
Minnesota School Board Association Summer Seminar is August 16, 17, and 18 in Minneapolis.  Board members are to contact Mr. Jensen if they plan to attend.
 
Mr. Rylander volunteered to serve on the Wellness Committee.
 
Bids for the summer concrete work have been received and will be opened later in the meeting.  The maintenance department is currently testing a steamer to clean the kitchen floor.  Mr. Jensen will look into the cost of renting this unit verses purchasing.  The softball dugouts project is ongoing.  The Board is looking for community volunteers.
 
Action Items
Mrs. Graham made a motion to accept the Health and Safety Attachment 99.  Mrs. Wing seconded.  MCU.
 
Mr. Nelson made a motion to approve membership in Minnesota School Board Association, Minnesota Association of Secondary School Principals, and Minnesota Assocation of School Administrators.  Mr. LaRue seconded.  MCU.
 
Mr. Risbrudt made a motion to approve the Grant Stevens Traverse Public Health Contract.  Mr. Bestul seconded.  MCU.
 
Mr. Nelson made a motion to approve the revised Student Medication Policy No. 516.  Mrs. Graham seconded.  MCU.
 
Mr. Risbrudt made a motion to set Board meetings to the 3rd Thursdays, 7:00 PM in the Media Center and for the Board stipends to remain the same.  Mr. LaRue seconded.  MCU.
 
Mr. Nelson made a motion to set the Season passes at Fall:  Family $30, Adult $20, Student $12.  Winter:  Family $40, Adult $32, Student $14.  Mrs. Graham seconded.  MCU.
 
Mr. Risbrudt made a motion to have the activity fees remain the same at $30.00 for Senior High, $15.00 for Junior High.  Mr. LaRue seconded.  MCU.
 
Mrs. Graham made a motion to set hot lunch prices:  High School $1.45, Elementary $1.30, Adult $2.70, AlaCarte $ .75.  Mr. Risbrudt seconded.  MCU.
 
Mrs. Graham made a motion to set the Truth and Taxation Meeting for December 6, 2006, 6:30 pm with December 21, 2006, 6:30 pm as the continuation meeting.  Mr. Rylander seconded.  MCU.
 
Mr. Nelson moved to have the First State Bank of Ashby as official depository.  Mrs. Wing seconded.  MCU.
 
Mrs. Wing moved that the Ashby Dalton Post be the official newspaper.  Mrs. Graham seconded.  MCU.
 
Bids received for milk:                         
Kemps:                                         Esc.                  Firm
1/2 pint whole milk                        .150                 .158
1/2 pint 2% milk                            .138                 .146
1/2 pint skim milk                          .125                 .133
1/2 pint chocolate skim                  .126                 .134
6 oz. orange juice                                                  .180
Mr. Risbrudt made a motion to accept the firm bid from Kemps for dairy products to be delivered by Ashby Farmers Produce.  Mr. LaRue seconded.  MCU.
 
Bids received for vehicle maintenance:
Trailside Auto:
      Large vehicles: 
            Grease job $9.00, maintenance $17.50/hour, oil $1.85/quart. 
      Small vehicle:
            Grease job $8.00, maintenance $17.50/hour, oil $1.85/quart.
Ashby Equity Association:
      Large vehicles:
            Grease job $10.00, maintenance $19.00/hour, oil $1.95/quart. 
      Small vehicles:
            Grease job $7.00, maintenance $19.00/hour, oil $1.95/quart.
Mr. Bestul made a motion to accept the bid from Trailside Auto.  Mr. LaRue seconded. MCU
 
Bids received for fuel for vehicles:
Dahlen’s Short Stop:
      Gasoline:  $.02 gallon under pump price.
Ashby Equity Assoc.:
      Gasoline: cardtrol price, Diesel:  pump price less a discount of $.03 per gallon
Mrs. Graham made a motion to accept the gasoline bid from Dahlen’s Short Stop and the diesel bid from Ashby Equity Association.  Mrs. Wing seconded. MCU
 
Bids received for concrete work:
            M & L Construction:
                        148’ x 5’ x 4” sidewalk with rebar $1,970.00
                          43’ x 8’ x 6” sidewalk with rebar $1,350.00
Mr. LaRue made a motion to accept the bid from M & L Construction.  Mr. Nelson seconded.  MCU.
 
Mr. Risbrudt made a motion to move the August board meeting to August 24, 2006, 7:00 PM.  Mrs. Graham seconded.  MCU.
 
Mr. Risbrudt reported on the completion of the right field fence.  The Board thanked Butch Rylander, Kyle Rylander, Steve Moran, and Terry Olson for volunteering their time on the project.
 
There was a discussion on air conditioning the Ag Classroom, Business Classroom, and Music Room.  It was tabled for additional information.
 
Mr. LaRue made a motion to adjourn at  10:57 pm.   Mrs. Graham seconded.  MCU.
 
 
                                                                                    ______________________________
                                                                                    Warren Nelson, Clerk