September 17th, 2012

September 17, 2012
 
The School Board of District 261 met in regular session on September 17, 2012 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Hoff, Johnson, Rylander, Spangler, Van Santen, and Wing present.  Absent:  Nelson.  Also present were Superintendent Allan Jensen, Principal Shane Tappe, Renee Melby, Marcy Andreasen, Carol Koefod, Perry Butler, Mike and Lori Risbrudt.
 
The Pledge of Allegiance was recited.
 
Spangler moved to approve the agenda.   Van Santen seconded.  MCU.
 
Rylander moved to approve the following consent agenda:

• Approval of August 20, 2012 minutes.
• YTD Financial Report.
• Approval of bills:  August Handpayables: $29,397.58, August Wire Transfers:  $28,945.79 and September bills: $56,985.75.

Spangler seconded.  MCU.
 
Board Reports
Wing gave a report on Fergus Falls Special Ed Coop.
 
Nelson’s hand written report on Lakes Country Service Coop and Region I was distributed.
 
Principal’s Report
Mr. Tappe reported on the following:

• Student Handbook items were presented to the 7th – 12th grade.  The community service language was distributed to the Board. 
• There may be a need for a third in-service day at the beginning of the school year in the future. 
• First Day of school activities for grades 7-12 were very productive. 
• Jessie Simon, 5th Grade Teacher, has put in a maternity leave notice starting around November 8th.  The long term sub position will be posted.
• Principal Tappe will be attending a School Law Seminar in October.
• Homecoming week is September 24th-28th.   Student Council has planned the week’s activities.   Coronation will be September 24th at 7:00 pm.  September 27th is a home Volleyball Game.  September 28th will include a Community Pep Fest at 2:15 pm,  Football game at 7:00 pm, followed by the dance.
• Principal Tappe is requesting a stipend for a cell phone/data plan.  Johnson made a motion to allow a stipend for Principal Tappe for a cell phone/data plan.  Rylander seconded.  MCU.
• Ashby School has been identified as a Continuous Improvement School under the new Multiple Measurement Rating System.  A data retreat for all Elementary Teachers will be held Tuesday September 18th with Lakes Country Service Coop Data Specialist Sara Suchy presenting.

 
Superintendent’s Report
Mr. Jensen reported on the following:

• Bus routes are being evaluated with some possible adjustments needing to be made to better accommodate the Pre-School children.
• Bus Inspection was September 17th with all twelve vehicles passing and receiving valid stickers.
• There have been several building repairs with HVAC compressors and refrigeration compressors.
• Insurance renewals are not anticipated to increase prompting board consensus to not seek bids at this time.
• There is a need for some additional Paraprofessional time in Special Ed.
• A Federal Civil Rights Compliance Review will take place in November.
• The opening day 2012 enrollment number for K-12 was 245 students.  Opening Day 2011 enrollment was 246 students.
• Mrs. Umlauf will have fundraising requests that will be up for approval later in the meeting in anticipation of a Summer 2014 Music Trip.

 
Mrs. Koefod gave a report on 2nd Grade.
 
Mr. Butler gave a report on Technology.
 
Discussion Items
MSBA Fall Area Meeting will be September 18, 2012 in  Fergus Falls.
 
FY13 and FY14 Budgets and Levy 2012 Pay 2013 were discussed.  Johnson made a motion to set the 2012 Pay 2013 proposed levy limitation for the General RMV Voter approved at $271,000.00 and all other categories at the maximum.  Hoff seconded.  Discussion followed.  Johnson withdrew his motion.  Rylander made a motion to set the 2012 Pay 2013 proposed levy limitation for the General RMV Voter approved at $277,000.00 and all other categories at the maximum.  Spangler seconded.  MCU.
 
Athletic Event Supervision was discussed.  Rylander made a motion to pay a stipend of $80.00 for the 17 events not under the Athletic Directors agreement.  Johnson seconded.  Voting in favor:  Hoff, Johnson, Rylander, Spangler, Wing.  Voting against:  Van Santen.  Motion carried.
 
Action Items
Van Santen made a motion to approve the Annual Assurance of Compliance with State and Federal Discrimination Laws.  Johnson seconded.  MCU.
 
Hoff made a motion to approve granting Allan Jensen and Renee Melby authority to electronically transfer funds as allowed by MS 471.38 and between Money Market and Checking accounts.  Spangler seconded.  MCU.
 
Spangler made a motion motion to set the date and time for the Truth and Taxation Meeting on Taxes Payable 2013 as December 17, 2012, 6:00 pm.  Van Santen seconded.  MCU.
 
Van Santen made a motion to approve $25,639.00 for the Committed Category of the General Fund for FY12.  Johnson seconded.  MCU.
 
Johnson made a motion to approve the 2012-13 Fund Raising Activities list as presented and as negotiated by Superintendent Jensen.  Hoff  seconded.  MCU.
 
Van Santen made a motion to accept the resignation from Lori Sturgeon, Social Worker.  Spangler seconded.  MCU.
 
Chair Wing called the meeting adjourned at 9:10 pm.
 
                                                                                   
                                                                                    Warren Nelson, Clerk




September 27, 2012
 
The School Board of District 261 met in special session on September 27, 2012 in the Media Center of the School.  Chair Wing called the meeting to order at 8:01 AM with members Hoff, Johnson, Nelson, Rylander, and Wing present.  Absent:  Spangler.  Also present was Superintendent Allan Jensen.
 
Nelson made a motion to move the October Board Meeting date to October 22, 2012.  Rylander seconded.  MCU.
 
Chair Wing called the meeting adjourned at 8:03 AM.
 
                                                                                    ______________________
                                                                                    Warren Nelson, Clerk