July 15, 2020

The School Board of District 261 met in regular session on July 15, 2020 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM.  Member present:  Anderson via Zoom, Hoff, B. Johnson via Zoom, C. Johnson via Zoom, Rylander, Spanlger via Zoom, and Wing.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, Emily Nelson, and Jon Hansen via Zoom.
 
The Pledge of Allegiance was recited.
 
Rylander moved to approve the agenda.  Hoff seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Recognition of Visitors:  none
 
Anderson moved to approve the following consent agenda:

• Approval of June 17, 2020 minutes
• Approval of June 2020 Financial Reports
• Approval of June 2020 Revenue and Expenditure Reports
• Approval of June 2020 Student Activity Reports
• Approval of bills:  June Handpayables: $62,056.18, June Wire Payments: $103,526.81, July Bills $60,124.15

• Approval Personnel Changes:  Work Agreement for Jenny Tollefson for Summer Rec Director
• Acknowledge Donations:  Ashby Equity Grant $2,500, Your Cause - Chris Larson for ALF $26.40

B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Communications/Delegations
November 2020 School Board Election filing dates are from July 28, 2020 – August 11, 2020.
 
Board Reports
Anderson reported on Region 1.
 
Wing reported on Fergus Falls Special Ed Coop, Lakes Country Service Coop, and Minnesota Service Cooperative.
 
Principal’s Report
Mr. Moore reported on the following:

• Planning for the 2020-21 School Year
• Survey to be sent to families regarding the start of the next school year
• Open House
• Focus on how to use Seesaw / Google Classroom
• Student and Family support
• REACH Programming
• Communications
• Distance Learning
• Hybrid Learning
• In-Person Learning
• Technology
• Scheduling and the 2020-21 Schedule
• PLC and PD Committee to meet this week
• Staff Survey results
• Assessment and Data

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Legislative Update
• Bus Update – new Mini bus has arrived
• A Mechanical Engineer has looked at the roofs and possible upgrades to ventilation
• Classroom remodel
• LP pricing for upcoming season
• Coaching and Advisory Memorandum Agreement being looked at with Teacher Negotiation Committee
• Summer Rec will hold a one week camp
• Basketball teams participating in Summer Scrimmages
• Latest update from Horizon Public Health
• Meeting last week with LCSC Health and Safety Facilitator regarding COVID supplies needed

 
Cindy Welch reported on Kindergarten.
 
Emily Nelson reported on Targeted Services Summer School and Kindergarten.
 
 
Discussion Items
Reopening School in the Fall of 2020.
 
Action Items
Spangler made a motion to approve Al Niemann as the Identified Official with Authority.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Dairy bid opening:
Prairie Farms:                       Esc.     Firm
     1/2 pint 1% milk            .223                             
     1/2 pint skim milk          .221      
     1/2 pint chocolate 1%    .234      
 
Hoff made a motion to accept the escalating Dairy Bid from Prairie Farms.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Vehicle Maintenance opening:
      Ashby Equity:
           Large busses maintenance         $55.00/hr.
           Heavy Duty Oil                          $16.00 gallon
           Synthetic Oil                              $19.00 gallon
           Small vehicles maintenance      $55.00/hr.
           Oil                                                $4.50 quart
 
Rylander made a motion to accept the Vehicle Maintenance bid from Ashby Equity.  B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
Vehicle fuel bid opening:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                          $16.00 gallon
           Oil                                                $4.50 quart
          
Spangler made a motion to accept the Vehicle fuel bid from Ashby Equity.   Rylander seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU. 
 
C. Johnson made a motion to set fees for 2020-21 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
Season passes:  Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                           Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
Activity fees:          
Students attending Ashby School:
Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
 
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Supply fee Grades PreK-2:  $25.00
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                              
        Lunch:                                                    Breakfast:
         Elementary Students            $2.40          Students                   $1.20
         High School Student            $2.55          Reduced                   free
         Reduced K-12                      $0.40          Adults                      $1.90                      
         Student Ala Carte item         $1.00          Breakfast seconds    $0.50
         Extra Milk                            $0.30          Juice                         $0.30
         Staff Adults                          $3.85
         Adult Alacarte                      $1.50
         Guest Students & Adults      $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
 
B. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Rylander made a motion to approve Resolution No. 21.01 for FY22 Long Term Facility Maintenance Plan.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU
 
Hoff made a motion to adjourn.  Anderson seconded.  Roll call vote:  B. Johnson-yes, Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.  Chair Wing called the meeting adjourned at 7:58 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk