Ashby School Board Minutes

The School Board of District 261 met in regular session on July 17, 2019 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, Rylander, Spangler, and Wing present.  Absent: B. Johnson.  Also present were Superintendent Niemann, Principal Jon Moore, Renee Melby, and Cindy Welch.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda.  Rylander seconded.  MCU.
 
Recognition of Visitors:  none
 
Rylander moved to approve the following consent agenda:

• Approval of June 19, 2019 minutes
• Financial Reports for June 2019
• Approval of bills: June Handpayables: $36,153.18, June Wire Payments: $107,395.41, and July bills:  $152,679.20

• Personnel Changes:  Hiring of Amanda Hedstrom as Administrative Assistant, resignation from Norma Larson
• Acknowledge Donations:  Ashby A’s $115

Spangler seconded.  MCU.
 
Communications/Delegatations
Minnesota Department of Education letter of full compliance for the Special Education Program.
 
Board Reports
Anderson reported on Region 1 and the Europe Trip with students.
 
Wing reported on the Fergus Falls Special Ed Coop Meeting and the Minnesota Service Coop Conference.
 
Principal’s Report
Mr. Moore reported on the following:

• Recent successes:  Targeted Services Summer Program, newly developed schedule for Anna Johnson
• Minnesota Student Survey
• Outline for Teacher PLC’s and Teacher Evaluations.
• Enrollment update
• Local Literacy Plan
• Changes to Handbooks and Policies
• Paraprofessional needs for 2019-20

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Minnesota New Wage Theft Law
• Bus update
• Maintenance Projects update
• Enrollment update
• Garbage expenses – expected increase in cost due to correction of billing system

 
Cindy Welch reported on Kindergarten.
 
 
Discussion Items
Splitting the First Grade into two sections.
 
Action Items
C. Johnson made a motion to accept Request for Proposals for an Insurance Broker. Hoff seconded.  MCU.
 
Hoff made a motion to approve Al Niemann, Jon Moore, Suzanna Ecker, and Renee Melby to Sign Student Activity checks.  Spangler seconded.  MCU.
 
Anderson made a motion to approve Superintendent Niemann for Annual Approval as Identified Official with Authority (a.k.a. ‘IOWA’)  Rylander seconded.  MCU.
 
Bids received for milk:                      

Dean’s Land O’Lakes:         Esc.     Firm
     1/2 pint 1% milk             .218       .22                 
     1/2 pint skim milk          .205       .21
     1/2 pint chocolate skim  .198       .203
 
Rylander made a motion to accept the firm milk bid from Dean’s Land O’Lakes.  Spangler seconded.  MCU.
 
Spangler made a motion to participate in the Lakes Country Service Coop Bimbo Bakery Bid.  Hoff seconded.  MCU.
 
Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                         $16.00 gallon
           Oil                                                $4.50 quart
          
Hoff made a motion to accept the fuel bid from Ashby Equity.  Anderson seconded.  MCU.
 
Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance          $55.00/hr.
           Heavy Duty Oil                         $16.00 gallon
           Small vehicles maintenance       $55.00/hr.
           Oil                                                $4.50 quart
      Evansville Automotive:
           Large busses maintenance          $32.00/hr.
           Heavy Duty Oil                         $19.00 gallon
           Small vehicles maintenance       $32.00/hr.
           Oil                                                $3.99 quart
          
C. Johnson made a motion to accept the vehicle maintenance bid from Ashby Equity.  Spangler seconded.  MCU.
 
Rylander made a motion to set fees for 2019-20 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
Season passes:    Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                           Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
Activity fees:          
Students attending Ashby School:
Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
 
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                               
        Lunch:                                                    Breakfast:
         Elementary Students            $2.40          Students                   $1.20
         High School Student            $2.55          Reduced                   free
         Reduced K-12                      $0.40          Adults                      $1.80                      
         Student Ala Carte item        $1.00          Breakfast seconds    $0.50
         Extra Milk                            $0.30          Juice                         $0.30
         Staff Adults                         $3.75
         Adult Alacarte                      $1.50
         Guest Students & Adults     $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
 
Anderson seconded.  MCU.
 
C. Johnson introduced resultion No. 20.01 Approving Fiscal 2021 Long Term Facility Maintenance Plan.  Spangler seconded.  Roll call vote:  Spangler-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  Absent:  B. Johnson.  MCU
 
C. Johnson made a motion to check into the language and change to five years the Resolution relating to renewing the expiring referendum revenue authorization of the School District and calling an election thereon.  Rylander seconded.  MCU.
 
C. Johnson made a motion to approve the three year Athletic Training Services Agreement with Heartland Orthopedic Specialists – A Service of Alomere Health.  Hoff seconded.  MCU.
 
Spangler made a motion to approve Ashby Brandon-Evavsville Cross County Cooperative Agreement.  Anderson seconded.  MCU.
 
C. Johnson made a motion to approve the Literacy Plan as presented.  Rylander seconded.  MCU.
 
Hoff made a motion to adjourn.  Spangler seconded.  MCU.  Wing called the meeting adjourned at 8:28 pm.
                                                                                                            
                                                                                                            Leslie Anderson, Clerk



​The School Board of District 261 met in special session on July 24, 2019 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, C. Johnson, and Wing present.  Absent: B. Johnson, Rylander, Spangler.  Also present were Superintendent Niemann and Renee Melby.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda.  C. Johnson seconded.  MCU.
 
Recognition of Visitors:  none
 
Action Items
Hoff introduced Resolution No. 20.02 Relating to renewing the expiring referendum revenue authorization of the School District and calling an election thereon.  C. Johnson seconded.  Roll call vote:  Hoff-yes, Anderson-yes, C. Johnson-yes, Wing-yes.  Absent:  B. Johnson, Rylander, Spangler.  MCU.
 
C. Johnson made a motion to approve 1st Grade Teaching Contract for Micaela Proels.  Hoff seconded.  MCU.
 
Hoff made a motion to adjourn.  Anderson seconded.  MCU.  Wing called the meeting adjourned at 6:10 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk