July 18, 2018

July 18, 2018
 
The School Board of District 261 met in regular session on July 18, 2018 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present.  Absent:  Spangler.  Also present were Superintendent Niemann, Principal Moore, Renee Melby, Cindy Welch, and Marie Hoffman.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the agenda, C. Johnson seconded.  MCU.
 
Marie Hoffman gave a report on Community Education.
 
C. Johnson moved to approve the following consent agenda:

• Approval of June 20, 2018 minutes.
• Financial Report for June 2018.
• Approval of bills:  June Handpayables: $92,797.08, June Wire Payments:  $96,034.80, and July bills:  $116,132.52.

• Personnel Changes:

Approve 2018-19 Work Agreements for Summer Support Staff:
Renee Melby, Leo Ohren, Suzanna Ecker, Andrea Ness, Dave Gorghuber
Approve Maternity Request for Emily Nelson
Approve Resignation of Brenda Johnson – Jr High Volleyball Coach

• Acknowledgement of Donations:

Ashby Student Activity Clubs - $2,250 for VertiMax Weight Room Equipment
Ashby Student Activity Clubs - $7,197.50 for Outdoor Batting Cage
B. Johnson seconded.  MCU.
 
Board Reports
B. Johnson reported on an upcoming Suicide Prevention Training opportunity.
 
Hoff reported on the All School Reunion tours.
 
Anderson reported on Region 1.
 
Wing reported on the Fergus Falls Special Education Coop Board Meeting and the MN Service Coop Annual Conference.
 
Principal’s Report
Mr. Moore reported on the following:

• Information on the assessment tools that have been used and the efficiency of each
• Fall Staff Workshop will be held August 20 – 22
• Schedule changes that will be presented at workshop
• Building Leadership Team meeting held in June

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Professional Development Workshops attended and upcoming Workshops
• Update on the summer maintenance projects
• Enrollment update
• The requirements of the Local Government Pay Equity Act have been met and certificate of compliance has been received
• Ashby Legacy Fund board meeting will be held July 19th and a public meeting will be held on July 21st

 
Mrs. Welch gave a report on Kindergarten.
 
Discussion Items
Second reading of Policies 801, 802, 805, 806, 807, and 901-907.
 
Action Items
Anderson made a motion to set the date for the Special Meeting for Chromebook Training as August 13, 2018, 7:00 PM.  Hoff seconded.  MCU.
 
B. Johnson made a motion for Resolution No. 19.01 calling for Election of School Board Members.  C. Johnson seconded.  Roll call vote:  B. Johnson-yes, Hoff-yes, Anderson-yes, Rylander-yes, C. Johnson-yes, Wing-yes.  MCU.
 
Hoff made a motion approving Al Niemann, Jon Moore, Suzanna Ecker, and Renee Melby to sign Student Activity Checks.  Rylander seconded.  MCU.
 
Anderson made a motion to approve Superintendent Niemann as the Identified Official with Authority.  Hoff seconded.  MCU.
 
C. Johnson made a motion to approve Fiscal 2019 Long Term Facility Maintenance Plan.  B. Johnson seconded.  MCU.
 
Bids received for milk:                      

Dean’s Land O’Lakes:         Esc.     Firm
     1/2 pint 1% milk             .0182     .1880             
     1/2 pint skim milk          .0167     .1780
     1/2 pint chocolate 1%    .01960   .2120
     1/2 pint chocolate skim  .01810   .1980
 
C. Johnson made a motion to accept the firm milk bid from Dean’s Land O’Lakes.  Hoff seconded.  MCU.
 
Bids received for vehicle fuel:
      Ashby Equity:
           Unleaded gasoline                       $0.08 discount
           Diesel                                           $0.08 discount
           Heavy Duty Oil                         $16.00 gallon
           Oil                                                $4.50 quart
           Synthetic Oil                              $19.00 gallon / $6.50 quart
 
C. Johnson made a motion to accept the fuel bid from Ashby Equity.  Hoff seconded.  MCU.
  
Bids received for vehicle maintenance:
      Ashby Equity:
           Large busses maintenance          $55.00/hr.
           Heavy Duty Oil                         $16.00 gallon
           Synthetic Oil                              $19.00 gallon
           Small vehicles maintenance       $55.00/hr.
           Oil                                                $4.50 quart
           Synthetic Oil                                $6.50 quart
 
C. Johnson made a motion to accept the vehicle maintenance bid from Ashby Equity.  Hoff seconded.  MCU.
 
C. Johnson made a motion to set fees for 2018-19 as follows:
 
Admission Prices:  Adults $6.00, Students $3.00, Seniors $3.00. 
     
     Season passes:     Fall:  Family $40, Adult $30, Student $20, Seniors $20. 
                                 Winter:  Family $50, Adult $40, Student $20, Seniors $20. 
    
     Activity fees:      
Students attending Ashby School:  Grades 9-12 $50.00/activity, Grades 7-8 $25.00/activity.  Family maximum $200.00/year.
Non Ashby Enrolled Student:
Grades 9-12 $175.00/activity, Grades 7-8 $87.50/activity.  No Family maximum.
 
Milk Break Grades 1-6:  $40.00 per student/per school year
 
Meals:                               
        Lunch:                                                    Breakfast:
         Elementary Students            $2.30          Students         $1.10
         High School Student            $2.45          Reduced        free
         Reduced K-12                      $0.40          Adults            $1.75                    
         Ala Carte                              $1.00
         Extra Milk                            $0.30
         Staff Adults                         $3.65
         Guest Students & Adults     $4.00
 
Drivers Ed:  Classroom $75.00, Behind the Wheel $225.00
 
Device Insurance:  $30.00 (Grades 9th – 12th) or Damage Deposit: $50.00 (Grades 9th – 12th)
Anderson seconded.  MCU.
 
Rylander made a motion to approve updated Lead in Water, Paint, and Soil Written Plan.  B. Johnson seconded.  MCU.
 
B. Johnson made a motion to approve Policies 701-721 as previously reviewed.  Rylander seconded.  MCU.
 
Hoff made a motion to adjourn.  Anderson seconded.  MCU.  Chair Wing called the meeting adjourned at 8:01 pm.
 
                                                                                                            
                                                                                                            Leslie Anderson, Clerk