​July 17, 2008
 
The School Board of District 261 met in regular session on July 17, 2008 in the Media Center of the School.  Chairman J. Rylander called the meeting to order at 7:00 PM with members Graham, LaRue, Nelson, Risbrudt, D. Rylander, J. Rylander, and Wing present.  Also present were Allan Jensen, Tom Otte, Renee Melby, Kris Roley, and Ryan Risbrudt.
 
The Pledge of Allegiance was recited.
 
Mr. LaRue moved to approve the amended agenda, seconded by Mr. D. Rylander .  MCU.
 
Mr. LaRue moved to approve the following consent agenda:

• Approval of June19, 2008 and July 8, 2008 minutes.
• YTD Financial Report.
• Approval of bills:  June Hand-payables: $63,405.27, June Wire Transfers: $27,142.62, and July bills: $195,772.81.

Mrs. Graham seconded.  MCU.
 
Communication/Delegations
None.
 
Board Reports
Mrs. Wing gave a report on Fergus Falls Special Ed Coop.
 
Principal’s Report

• Genesis training will continue next week for the office staff with teacher training in August.
• An After School Program is being developed.  There will be a meeting next week with the City of Ashby Officials and Area Day Care Providers.
• There will be a meeting August 5th for Athletes grades 7-12 along with their parents.
• The Ashby Arrow Student Activity Parental Code of Ethics Policy was presented.

 
Mr. LaRue made a motion to approve the Ashby Arrow Student Activity Parental Code of Ethics Policy.  Mr. Nelson seconded.  MCU.
 

• Ashby Teachers will attend Trail Blazer Math Training August 7th and 8th at the Dassel Cokato School.
• The Jeff Dahlen Memorial Golf Tournament will be held August 16th.
• The Student Handbook changes were presented.

 
Mr. LaRue made a motion to approve the Student Handbook.  Mrs. Wing seconded.  MCU.
 
Superintendent’s Report
Mr. Jensen reported on the following:

• Summer maintenance progress.
• Bus and van cleaning will be done in August.
• Filing dates for the School Board Positions are August 26 – September 9.

 
Kris Roley gave a report on Special Ed.
 
Ryan Risbrudt gave a report on 6th Grade.
 
Discussion Items
MSBA Summer Seminar will be held August 13, 14, 15 in Bloomington.
 
Athletic Complex Improvements were discussed including press box repairs/addition options.  Area contractors have been contacted.  If no proposals are received it will be advertised.
 
Action Items
Mr. Nelson introduced Resolution No. 09.01 2008-2009 Health and Safety Attachment 99.  Mr. LaRue seconded.  Roll call vote:  LaRue – yes; Wing – yes; D. Rylander – yes; Risbrudt – yes; Graham – yes; Nelson – yes; J. Rylander – yes.  MCU.
 
Mrs. Graham made a motion to approve membership in MSBA for 2008-2009.  Mr. Risbrudt seconded.  MCU.
 
Mrs. Wing made a motion to approve the Grant Stevens Traverse Public Health Contract for 2008-2009.  Mrs. Graham seconded.   MCU.
 
Mr. Risbrudt made a motion to set admission prices at the following:  Adults $5.00, Students $3.00, Season passes Fall:  Family $35, Adult $25, Student $15, Seniors(60+) free.  Winter:  Family $45, Adult $35, Student $15, Seniors(60+) free.  Mr. Nelson seconded.  MCU.
 
Mr. LaRue made a motion to set activity fees at the following:  Grades 9-12 $40.00/activity, Grades 7-8 $20.00/activity.  Family maximum $150.00/year.  Mrs. Wing seconded.  MCU.
 
Mr. Nelson made a motion to set meal prices at the following:                                       
        Lunch:                                                           Breakfast:
              Elementary Students                $1.55               Students                               $0.75
              High School Student                $1.70               Adults                                  $1.60
              Reduced K-12                        $0.40
              Ala Carte                                $0.75
              Adults                                     $3.05
Mr. LaRue seconded.  MCU.
 
Bids received for milk:                         
FSA:                                    Esc.       Firm          Cass Clay:                                      Esc.          Firm
     1/2 pint whole milk          .227       .252                1/2 pint whole milk                   .231         
     1/2 pint 2% milk              .221       .246                1/2 pint 2% milk                       .2244
     1/2 pint 1% milk              .216       .241                1/2 pint 1% milk                       .2189
     1/2 pint skim milk            .206       .231                1/2 pint skim milk                     .2094       
     1/2 pint chocolate skim    .221       .246                1/2 pint chocolate skim             .2236       
     6 oz. orange juice                          .340                6 oz. orange juice                                      .250
     6 oz. apple juice                            .260                6 oz. apple juice                                        .250
     6 oz. grape juice                            .260                6 oz. grape juice                                        .250
Mr. LaRue made a motion to accept the escalating milk bid from FSA.  Mrs. Graham seconded.  MCU.
 
 
 
 
 
 
 
Bids received for bread:                                   
Sara Lee Bakery:               
      Whole Grain White                            $1.61      4” Wheat Hamburger Buns 12 ct.        $1.47   
      1 ½ # White Bread                            $1.38      6” Bulk Coney 16 ct                            $1.72
      1 ½ # Wheat Bread                           $1.55      6” Steak Buns 24 ct.                            $3.95
      3 ¾” Hamburger Buns 12 ct.              $1.42      English Muffins 12 ct.                           $2.28
      4” Hamburger Buns 30 ct.                  $3.26
Mrs. Graham made a motion to accept the bread bid from Sara Lee Bakery.  Mrs. Wing seconded.  MCU.
 
Bids received for vehicle fuel and maintenance:
      Ashby Equity:
           Large busses grease job               $12.00                   Small vehicles grease job             $10.00
           Large busses maintenance            $24.95/hr.              Small vehicles maintenance           $24.95/hr.
           Large busses heavy duty oil            $2.50/qt.              Small vehicles heavy duty oil          $2.50/qt.
           Large busses synthetic oil               $3.25/qt.
           Unleaded gasoline                          $0.06 discount
           Diesel                                            $0.05 discount
Mr. LaRue made a motion to accept the vehicle fuel and maintenance bid from Ashby Equity.  Mrs. Wing seconded.  MCU.
 
Mr. Wing made a motion to set the Truth and Taxation meeting date to December 10, 2008, 6:30 pm and the continuation meeting to December 18, 2008, 6:30 pm.  Mrs. Graham seconded.  MCU.
 
Mr. Nelson made a motion to approve the lease with the Ashby A’s for the Baseball Facility.  Mr. LaRue seconded.  MCU.
 
Mr. LaRue made a motion to accept the resignation of Janel Trosvig as Vocal Teacher.  Mr. Nelson seconded.  MCU.
 
Mrs. Graham made a motion to approve the contract for Katie Jo Johnson 1/3 FTE Spanish Teacher.  Mr. D. Rylander seconded.  MCU.
 
Mr. Nelson made a motion to adjourn at 11:00 pm.  Mrs. Graham seconded.  MCU.
                                                                                   
                                                                                    ______________________________
                                                                                    Warren Nelson, Clerk

​July 8, 2008
 
The School Board of District 261 met in special session on July 8, 2008 in the Media Center of the School.  Chairman J. Rylander called the meeting to order at 8:01 PM with members Graham, LaRue, Nelson, Risbrudt, D. Rylander, J. Rylander, and Wing present.  Also present  Allan Jensen.
 
Mr. Nelson moved to approve the amended agenda, seconded by Mrs. Graham  MCU.
 
Agenda:
(1)    Excess Cost Levy Considerations
      (a)  S.O.D. = Net negative undesignated fund balance.
                        Factors to help avoid S.O.D.
                        (1)    Final numbers could come out better than budgeted.
                        (2)    Be more aggressive in budget trimming.
(3)Legislature install equalization of formula – maybe get back to ½ would yield about $300,000 and would equate to more operating revenue – public is asked for less money.
(4)Get a local legislative relief with a bill allowing a portion of operating capital to unreserved general fund.
 
(b)   Plan a November 2009 Excess Cost Levy
 
(2)    Ashby A’s use of baseball facilities.
(a)    A’s can lease facilities - $100.00 is suggested.
(b)   Legion has been asked to do beer sales which they seemed okay with.
(c)    A’s to provide their own liability insurance.
 
The meeting adjourned at 9:40 pm.