Ashby School Board Minutes

June 21, 2017
 
The School Board of District 261 met in regular session on June 21, 2017 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, Hoff, B. Johnson, C. Johnson, Rylander, and Wing present.  Absent: Spangler.  Also present were Superintendent Niemann, Principal Meissner, Renee Melby, and Jill Evavold.
 
The Pledge of Allegiance was recited.
 
Anderson moved to approve the amended agenda, B. Johnson seconded.  MCU.
 
C. Johnson moved to approve the following consent agenda:

• Approval of May 17, 2017 minutes.
• Financial Report for May 2017.
• Approval of bills:  May Handpayables: $18,980.01, May Wire Payments:  $61,130.25, and June bills:  $53,733.33.
• Acknowledgement of Donations:  Mark Lee Excavating– Community Ed Egg Hunt $50
• Teacher Contracts:  Tyler Butler – 6th Grade/4-6 Computers;  Emily Helwig – Kindergarten/1st Grade;  Autumn Aeling – 1st Grade.

Rylander seconded.  MCU.
 
Communication/Delegations
MSBA Summer Seminar workshop information was shared.
 
Board Reports
B. Johnson reported on the Grant County Child and Youth Council.
 
Hoff reported on the plans for a 100th Graduation Celebration coming up in 2018.
 
Wing reported on the Fergus Falls Special Education Coop Board Meeting and the Lakes Country Service Coop Board Meeting.
 
Principal’s Report
Mr. Meissner reported on the following:

• It was a successful end to the school year.
• The Disciplinary Incident Reporting System has been completed.
• The Student Handbook revisions are being worked on.
• An Elementary Student Handbook is in the creation process.
• The back to School Workshop Days schedule is being developed.
• There is a plan to get on a curriculum review cycle.

 
Superintendent’s Report
Mr. Niemann reported on the following:

• Summer work will include:   replacing the pea rock on the South West corner with concrete;  Wood chip replacement on the Playground;  Playground equipment for 3 and 4 year olds to be phased in by Head Start;  Water Softener replacement;  Tile flooring in the High School English Classroom.
• Legislative update.

 
Jill Evavold reported on the Food Service Program and the Summer Food Service Program.
 
Discussion Items
School Board Self-Evaluation results were reviewed.
 
Policy Reference Manual Process was discussed.  Anderson, C. Johnson, and Wing were appointed as a committee for the Review Process.
 
Action Items
Rylander made a motion to approve the Grant County Child and Youth Council Governance Agreement.  Anderson seconded.  MCU.
 
B. Johnson made a motion to approve the Memo of Understanding with Otter Tail County Family Services Collaborative.  Hoff seconded.  MCU.
 
C. Johnson made a motion to approve MREA Membership Renewal.  Rylander seconded.  MCU.
 
B. Johnson made a motion to continue our engagement with Clifton Larson Allen Audit Firm for the FY17 Audit.  Hoff seconded.  MCU.
 
Hoff made a motion to approve the revised contract for Jon Hansen.  Anderson seconded.  MCU.
 
C. Johnson made a motion to approve the FY18 Budget as follows:
                                              Revenue     Expenditure
                             Fund 01  2,978,139        2,914,865
                             Fund 02     165,150           167,176
                             Fund 04     108,986           130,033
                             Fund 07     535,261           537,900
                             Fund 08       15,000             15,000
                                Total:   3,802,536        3,764,974
B. Johnson seconded.  MCU.
 
C. Johnson made a motion approving committed funds for Administrative Unused Sick Leave in the amount of $1,840.  Rylander seconded.  MCU.
 
Hoff made a motion to call for bids on Dairy Products, and Vehicle Fuel and Maintenance.  Anderson seconded.  MCU.
 
C. Johnson made a motion to approve Classified Staff Wage Adjustments for FY18.  Rylander seconded.  MCU.
 
Hoff made a motion to approve the Level IV Special Education Agreement with Lakes Country Service Coop.  C. Johnson seconded.  MCU.
 
Anderson made a motion to adjourn.  C. Johnson seconded.  MCU.  Chair Wing called the meeting adjourned at 8:13 pm.
 
                                                                                                           
                                                                                                            Leslie Anderson, Clerk