June 17th, 2015

June 17, 2015


The School Board of District 261 met in regular session on June 17, 2015 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Anderson, B. Johnson, C. Johnson, Nelson, Rylander, Spangler, and Wing present.  Also present were Superintendent Allan Jensen, Principal Shane Tappe, Renee Melby, Kyle Rylander, and Dwight Walvatne.


The Pledge of Allegiance was recited.


Spangler moved to approve the amended agenda, Nelson seconded.  MCU.


Rylander moved to approve the following consent agenda:

• Approval of May 20, 2015 minutes.
• YTD Financial Report.
• Approval of bills:  May Handpayables: $27,720.85, May Wire Transfers:  $55,222.10, and June bills:  $94,202.91.

Spangler seconded.  MCU.


Board Reports
Nelson gave a report on Region 1 and Lakes Country Service Coop.


Wing reported on Fergus Falls Special Coop.


Principal’s Report
Mr. Tappe reported on the following:

• The Civil Rights Data Collection has been completed.
• Graduation and Awards Day both went well.
• A letter was received from the City of Ashby thanking the Staff and Students for the Ashby Day of Caring.
• An update was given on the open positions for next school year.
• Student registration has been completed but changes are anticipated due to staff changes.
• Five students from the Ashby Trap Team will participate in the State Tournament on June 20th.
• DIRS andReading Well by Third Grade has been submitted to the State.
• New Staff Orientation will be held on August 10th which will include Synergy Training at Lakes Country Service Coop in the afternoon.
• The Outdoor Classroom project for Learning Readiness is supposed to be completed by the end of the week.
• Thank you to the Staff and Students for a great school year.

 
Superintendent’s Report
Mr. Jensen reported on the following:

• The school year end went very well.  Mr. Jensen commended Mr. Tappe, the Staff, and Students for the productive last week of school and the Ashby Day of Caring.
• There are four summer projects outside of regular maintenance that will be completed:  re-caulk the joints on the south face of the old building;  construct a secure storage on the stage for equipment and materials;  replacement the Ag shop sink;  and upgrade the sound system in the upper Gym.
• The Ag Classroom will be relocated to room 151 to accommodate the larger Junior High Classes.  The former Ag Classroom will serve as an extra classroom.
• The install of the upgraded WiFi system is on the summer schedule.  However, we have not heard if the e-rate reimbursement has been approved.
• Mr. Jensen is recommending repair of buses #4 and #6 and possibly the mini bus #7 depending on cost effectiveness.
• Starting this summer and continuing into the school year we are anticipating significant replacement of obsolete software and hardware in the server room.
• There is currently no funding for the CEP Program for student workers.  The District has hired one student for custodial work.  Depending on progress and CEP funding there may be a need to hire more help as summer work progresses.
• The Trap Team will be going to State Competition and have requested funding for the lodging for one night for the students. 
• An update was given on the funding and requirements that was approved by the Legislature.

 
Discussion Items
MREA Membship was discussed.  Mr. Jensen indicated that they have done good work lobbying for Greater Minnesota.


Kyle Rylander presented information on the Baseball Field Project.  Discussion followed.  A Baseball Field Project Committee consisting of Warren Nelson, Shane Tappe, Dwight Walvatne, and Kyle Rylander was formed.  Nelson made a motion to approve up to $5,000 of District Funds for the project.  C. Johnson seconded.  MCU.


Action Items
C. Johnson made a motion call for bids on dairy products, vehicle fuel, and vehicle maintenance.  Anderson seconded.  MCU.


C. Johnson made a motion to approve the FY16 Budget as follows:
                                              Revenue     Expenditure
                             Fund 01  2,724,388        2,765,038
                             Fund 02     161,000           161,371
                             Fund 04       77,351           102,475
                             Fund 07     535,355           532,475
                             Fund 08       10,000             10,000
                                Total:   3,508,094        3,571,359
Nelson seconded.  MCU.


C. Johnson made a motion to approve the Principal Contract with Shane Tappe for 2015-16 and
2016-17.  B. Johnson seconded.  MCU.


Nelson made a motion to approve the Superintendent Contract with Allan Jensen for 2015-16.  Spangler seconded.  MCU.


Johnson made a motion to commit $50,000 for Administrative unused sick leave for FY15.  Rylander seconded.  MCU.


Rylander made a motion to approve Classified Staff Wage Adjustments for FY16.  Anderson seconded.  MCU.


C. Johnson made a motion to accept the resignation from Kevin McNamara from Technology Coordinator Position.  B. Johnson seconded.  MCU.


Nelson made a motion to approve MREA membership for 2015-16.  Spangler seconded.  MCU.


Nelson made a motion to approve Technology Coordinator contract with Jon Hansen.  C. Johnson seconded.  MCU.


Anderson made a motion to approve FY16 memberships for MSBA, MASA, MASSP, and MASBO.  Nelson seconded.  MCU.


Chair Wing called the meeting adjourned at 7:57 pm.
                                                                                                           
                                                                                                            Leslie Anderson, Clerk