January 14th, 2013

January 14, 2013


The School Board of District 261 met in regular session on January 14, 2013 in the Media Center of the School.  Chair Wing called the meeting to order at 6:00 PM with members Hoff, Johnson, LaRue, Nelson, Rylander, Spangler, and Wing present.  Also present were Superintendent Allan Jensen, Principal Shane Tappe, Renee Melby, Chad Koep, Ruth Umlauf, Dustin Steenblock, Craig Koefod, John Nelson, Meghann Roley, and Justin Mickelson.


The Pledge of Allegiance was recited.


LaRue moved to approve the agenda, Rylander seconded.  MCU.


Ceremonial Oath of Office was read by the Board.


Nelson made a motion to nominate Wing as Chairperson.  LaRue seconded.  MCU.
LaRue made a motion to nominate Johnson as Vice Chair .  Nelson seconded.  MCU.
Hoff made a motion to nominate Nelson as Clerk.  Spangler seconded.  MCU.
Nelson made a motion to nominate Rylander as Treasurer.  Hoff seconded.  MCU.
Committees were assigned as following:
Special Education representative:  Wing
MSHSL representative:  Spangler
Legislative Liaison:  Johnson
Negotiations Committee:  Wing, Hoff, and LaRue
Finance Committee:  Rylander, Nelson, and LaRue
Planning Committee:  Wing, Johnson, and Rylander
Ashby Education Foundation representative:  Wing


LaRue moved to approve the following consent agenda:

• Approval of December 17, 2012 minutes.
• YTD Financial Report.
• Approval of bills:  December Handpayables: $74,585.31, December Wire Transfers:  $49,027.28 and January bills: $507,665.94.

Johnson seconded.  MCU.


Communications/Delegations
John Nelson, Vice President of Minnesota State High School Clay Target League, gave a report on the history, participation, guidelines, and the registration process for the League.  The League is a sanctioned sport of the Minnesota State High School League.  Nelson made a  motion to allow volunteers to organize and register a trap shoot club cost neutral to the School District.  LaRue seconded.  MCU.


Meghann Roley representing the Senior Class presented information on a Senior Class trip to Brainerd May 11-13, 2013.  LaRue made a motion to approve the trip.  Nelson seconded.  MCU.


Nelson has been relected to the Region 1 Joint Powers Board.


Board Reports
Nelson gave a report on Region 1 and Lakes Country Service Coop.


Wing gave a report on Ashby Education Foundation, the Lakes Country Service Coop Teacher/Principal Evaluation meeting, and Fergus Falls Special Ed Coop.  She read a letter from David Ford, Ashby Legion Commander, inviting the Board to attend an informal discussion group on January 18, 2013, 7:00 pm at the Ashby Legion.


Mrs. Umlauf gave a report on the Music Department.


Mr. Koep gave a report on 6th Grade.


Principal’s Report
Mr. Tappe reported on the following:

• Snow Week will be held next week.
• NWEA training went very well and we plan to be completed with the winter testing this Thursday.  The students and the staff have done a great job with the testing.  We will be having a data retreat on Friday to analyze data and trend in the data to determine goals/outcomes in the classroom. The schedule for the January 18th Staff day includes looking at data and working in our Professional Learning Community groups.
• Mr. Tappe will attend the Winter Conference Principal Meeting January 30 – February 1st in Minneapolis.
• Mr. Tappe has been working on the Safe routes to school with the city to get a speed zone by the school and has written a letter of support to the commissioners.  The staff and students/parents have completed a survey.  The staff did a student tally sheet determining how the students got to and from school.
• School Social Worker JoAnne Larson sent home notifications about the schools bullying program and information about the logistics of how it will be run.  Ms. Larson will be in the classrooms with the teachers to promote positive behavior.
• There will be a Teacher/Principal Evaluation Process meeting at the LCSC on January 29th. 
• Second semester schedules are being set and the students are making some changes. 

 
Superintendent’s Report
Mr. Jensen reported on the following:

• The new micro bus has been used on a field trip.  Plans to get it on the route are moving slowly.  Regular bus maintenance issues continue.
• The new copy machine will arrive tomorrow with the current one being relocated to the Staff Work Room.
• The Civil Rights Review report has not yet been received.
• Administration will meet with Teacher Union representatives regarding the makeup day for the School calendar.
• There was a discussion on ebooks.
• The FY14 Budget planning process will begin as well as review of the FY13 Budget.
• An update was given on the Legislative session.
• The Negotiating Committee will need to start the contract renewal process for Principal Tappe and Superintendent Jensen.

 
Discussion Items
Officers workshops will not be needed based on officer selection.


Negotiations Seminars start in February and the Committee will select a seminar to attend.


Action Items
Nelson introduced resolution No.13.01 directing the Administration to make recommendations for reductions in programs and/or  positions and reasons therefore.  Rylander seconded.  Roll call vote:  Hoff-yes, Spangler-yes, Nelson-yes, Rylander-yes, LaRue-yes, Johnson-yes, Wing-yes.  MCU.


Johnson made a motion to name the First State Bank of Ashby as the Official Depository, Ashby Dalton Post as the Official Newspaper .  LaRue seconded.  MCU.


Johnson made a motion to set Board Compensation as $0, and the meeting day time and place as the 3rd Monday, 6:00 PM, in the Media Center of the Ashby Public School.  Rylander seconded.  MCU.


Nelson made a motion to accept the donation of $50.00 from Nathan and Tracey Nyvall for Library books in memory of Pam Liester. Spangler seconded.  MCU.


Spangler made a motion to accept the resignation from Marlene Nelson, Kitchen Aide Position.  LaRue seconded.  MCU.  Superintendent Jensen reported that Kollyn Malecha has been assigned to fill that position.


Chair Wing called the meeting adjourned at 8:26 pm.


                                                                                    ______________________
                                                                                    Warren Nelson, Clerk